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08 On-Line Iowa Youth Survey
 

08 On-Line Iowa Youth Survey

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    08 On-Line Iowa Youth Survey 08 On-Line Iowa Youth Survey Document Transcript

    • 08 On-Line Iowa Youth Survey Instructions for Administration Use these instructions for administration A d m i n i s t r a t i o n Pe r i o d : S e p t e m b e r 2 9 th- O c t o b e r 3 0 th, 2 0 0 8
    • Iowa Youth Survey Sponsoring Agencies Iowa Department of Public Health Iowa Department of Education Division of PreK-12 Programs Iowa Department of Human Rights Division of Criminal and Juvenile Justice Planning Training Manual Created by: Ron Mirr, M.S.W. rmirr@mac.com Page 2 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • Table of Contents Introduction: Getting Started ....................................................................................4 Steps for Administration Classroom Facilitator Checklist...........................................................8 Finishing the Survey ..........................................................................12 What are Potential Problems? ..........................................................13 Quick Reference: Who has the Answer? ..........................................14 Final Census Form ............................................................................15 Additional Sample Screens ................................................................16 Important Reminder Make sure that students who should not take the survey do not participate! Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 3
    • On-Line Getting Started This is the first time you will be conducting the Iowa Youth Survey using the Internet. It will be important to have all of the computers in the room ready for the students when they enter the room. Check with your technology staff to ensure that you don’t have any firewalls that will block access to the survey. On each machine, make sure you have the start page for the survey before the first group comes in. The Iowa Department of Public Health will provide you with the sur- vey’s URL in September. An IT staff person in your district or other designated person should save this URL as a Favorite on each com- puter that will be used for the survey. On the following pages you will find some of the screens that the students will see as they complete the survey on line. There are 7 sec- tions (A-G). At the top of each screen, there is a progress bar. Except for some of the basic information on the first page, students do not have to answer the questions to advance from screen to screen. They will have to select the “next page” button to move from screen to screen. Students can go back to a previous page by selecting the “pre- vious page” button. Once students select the final “I am done with my survey” button, they will not be able to go back and change any answers. Page 4 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • On-Line Screen 1 On pages 16-22 you will see copies of some of the screens the stu- dents will see. The directions you need to follow for administering the survey begin on page 8. Here is a copy of the first screen of the On-Line Iowa Youth Survey . To begin the survey, students select the “Next Page” button. Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 5
    • On-Line Survey Site Information This is the second screen. Students MUST answer these questions in order to proceed. You will need to put the possible county codes, your district code, and the building number on the board for students to see. Have your group of students do this together and ask them NOT to move to the next screen until YOU have checked this information for each student. When they select “Next Page,” they will be taken to a page with instructions about the survey. A list of the county codes can be found on page 23. You will be pro- vided with a list of district and building codes. Page 6 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • On-Line Survey Student Instructions This is the next screen. Teachers should read these instructions out loud to all participants. To advance screens, they need to select “Next Page” at the bottom of the screen. They should NOT use the “Back” or “Forward” buttons on the tool bar. This page also contains a field students MUST answer. In the box on this page, students must enter the survey ID number printed on the instructions sheet. Additional sample screens are included on pages 16-22. Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 7
    • Steps for Administration Classroom Facilitator’s CHECKLIST Prior to Administering the Survey, review these items... (Check boxes when completed) q Make sure you know who the “IYS Contact Person” for your district is. q Tape a piece of paper to each computer monitor so that it can be flipped down at the end of the survey to cover the monitor when each student is finished. q The survey is strictly voluntary or the passive consent permission is not legal. Students may opt to NOT take the survey the day of the administration, or may stop taking the survey at anytime during the process. q Other than the county/district/building information, no survey question is required to be answered. q It is very important that all facilitators follow the exact same procedures by using the exact same instructions to students, otherwise the data will not be reliable statewide. q When reading instructions to students, speak slowly and clearly, checking to make sure every child understands what to do and how important it is to take this survey seriously. Prior to Administering the Survey, write exactly on the board... q Students in our school may live in the following counties...(only write the county num- bers for you district’s county and the surrounding counties). q Once the survey starts, monitors may NOT walk around the room or answer questions. County Names County # 1. 2. 3. 4. 5. q The number for our school district is... (use your district’s 4-digit Department of Education issued number). Insert district number here q The building number for our schools is...(just list the one for the grade-level of the students you’re administering the survey to). Insert building name here Page 8 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • Steps for Administration Classroom Facilitator’s CHECKLIST Ask the students NOT to touch their computers when they come in the room and sit down. Before students use their computers, read exactly the following statements to the students you are monitoring: q Thank you for taking the time to complete this survey. There are no “right” or “wrong” answers, but it is very important that you provide an honest answer to each question. It is important that every student has the opportunity to provide all the information contained in this survey. However, if you find questions in this survey that you would prefer not to answer or cannot answer truthfully, please leave them blank. In all other instances please select the one response that comes closest to your honest answer to each question. Your answers should be based on what you think is really true, not what you think is the way it should be or what you think is the most pleasing answer. q Do not spend a lot of time on any one question, but please read the instructions that appear in the boxes before each section and read each question carefully. If you have any difficulty answering a ques- tion, move on to the next question. After you have completed all other questions, return to questions you did not answer. q The confidentiality of your responses is assured because there is no way anyone will be able to connect your answers with your name. Your answers will be combined with the answers from all the other students, and this combination of answers will be used to help design and implement programs that will benefit the students in Iowa’s schools. q Please relax, and answer the questions honestly without any concern regarding the confidentiality of your answers. If all of us do the best we can do, then all students in Iowa should benefit from your partici- pation in this survey. Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 9
    • Steps for Administration Classroom Facilitator’s CHECKLIST Ask the students to look at their computer screens. Then give the following instructions to the stu- dents prior to starting: q “We will do the first 3 questions together. The first question is about the county in which you live. On the board I have writ- ten the names of the counties our students could live in along with the corresponding county number. For question #1, enter the number for the county in which you live. Make sure to enter both digits.” q “Question #2 is about this district. For this question you should enter the number for our district. I have written the correct number on the board. Our number is __ __ __ __. Make sure to enter all 4 digits.” q “Question #3 is about this school. For this question you should enter the number for our building. I have written the correct number on the board. Our number is __ __ __ __. Make sure to enter all 4 digits.” (All public schools will have the first number be a “0.” All private schools will have the first number be an “8.”). If stu- dents have not entered information for all 3 questions, they cannot advance in the survey. q “Recheck to make sure you have the correct numbers in the boxes. When you do, please select “Next Page.” You will then complete the remainder of the survey on your own. The ques- tions are on many separate screens. To advance to the next screen, select “Next Page” at the bottom of each screen. Until the final screen, you can use the “Previous Page” button to return to a previous page to change any answers that you need to change or to answer any questions that you skipped. Do NOT use the “Back” or “Forward” buttons in the menu bar or your answers will not be entered. To complete the survey, choose “I Am Done With My Survey” on the final screen. Once you have selected this button you will NOT be able to go back and change any answers. When you are finished, please flip the paper down over your monitor and wait quietly for other students to finish. Remain silent and do NOT look at other students’ screens. You may now begin.” Page 10 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • Steps for Administration Classroom Facilitator’s CHECKLIST During survey completion: q Please monitor carefully so students don’t observe other stu- dents’ responses. q Do NOT walk around the room or near the students. We need for students to feel that all of their answers are completely confi- dential. q If you notice any students who seem distressed by the survey, notify the school counselor after the test period is over. Be sure to keep that information confidential. q If a student needs to quit the survey, shut off their monitor . Af- ter all student have completed the survey, return to the comput- er and close out of the survey. All previous screens will be saved. After survey completion, when all students are finished and have selected the “Done” button: q Thank them again for their participation. After students have left the room: q Make sure each computer screen is on the start page. Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 11
    • Steps for Administration Finishing the Surveys Completion Checklist On the Day of the Survey: q Fill out the Final Census Form (page 15) and fax it to Linda Important Reminder McGinnis at 515-281-4535. • Make sure that students who should not take the survey do not participate! Page 12 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • Steps for Administration What are Potential Problems? Avoiding Problems • The survey is voluntary. Students must be allowed to opt out. Be sure all survey administrators understand this. • Provide a reliable way to track students who do not wish to take the survey or whose parents have returned the Refusal to Participate Form, making sure that they don’t participate inadvertently. • Have a list of names at each school that includes the names of all stu- dents who will NOT participate in the survey. • Allow adequate time (at least 2-3 weeks) between parent receipt of the approved information letter and the survey date, to give parents enough time to review the survey and have their questions/concerns answered. • Conduct the survey within the time frame requested. It is important that all participants in this pilot respond to the survey during the same timeframe to mirror the triennial survey as closely as possible. • Consider getting “active consent” from parents whose children will be receiving some kind of assistance to take the test, such as having the test read to them. That may help avoid upset parents after the fact. • 6th graders (or other students) may have trouble with the reading level of the survey. The test administrator or other volunteers may read the survey questions to the students. The test administrators and other volunteers should not give advice on how to answer the questions. • If there are students for whom you will need to read the questions out loud, consider having these students in a separate room. • If students run out of time, ask students to click “Next Page” until they reach the final page. • Do NOT rely on battery power for laptop computers. Please ensure laptops are plugged into a power source. • If the survey fails to load or says, “Page cannot be displayed,” check your internet connection. Every computer must be connected to the Internet in order to work. Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 13
    • Quick Reference Who can help? For answers to general questions regarding the 1999, 2002, or 2005 Iowa Youth Surveys or final reports, contact: Linda McGinnis DeAnn Decker Prevention Consultant Bureau Chief of Substance Abuse Prevention Iowa Department of Public Health and Treatment E-Mail: ddecker@idph.state.ia.us PH: (515) 281-5444 E-Mail: lmcginni@idph.state.ia.us For information related to the On Line Iowa For information related to school legalities Youth Survey contact: and school related-concerns contact: Linda McGinnis Cyndy Erickson Prevention Consultant Consultant Iowa Department of Public Health Iowa Department of Education PH: (515) 281-5444 E-Mail: lmcginni@idph.state.ia.us PH: (515) 281-8514 E-Mail: cyndy.erickson@iowa.go Thank you for your participation and commitment to listening to the voices of youth and helping the youth in your community. Page 14 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • Final Census Form When you have completed the On-Line Iowa Youth Survey Pilot, please complete this form and fax it to Linda McGinnis (515.281.4535). District Name: Contact Person: Contact Person’s Phone: Contact Person’s E-mail: Date(s) of On-Line IYS Pilot: IP Address: Actual number of Total Student students completing Enrollment the survey online 6th grade: 8th grade: 11th grade: Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 15
    • On-Line Survey Demographics The next screen has basic demographic information. Students will see information at the top of each screen to let them know how far along they are. Page 16 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • On-Line Survey Sample Screens There is a progress bar located at the top of each screen to let stu- dents know how many more screens are left to complete the survey. Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 17
    • On-Line Survey Sample Screens Page 18 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • On-Line Survey Sample Screens Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 19
    • On-Line Survey Sample Screens Page 20 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • On-Line Survey Sample Screens Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 21
    • On-Line Survey Final Screen This is the final screen. The student can still return to previous screens. Once they select “I Am Done With My Survey,” however, they will NOT be able to change any of their answers. Page 22 Administering the On-Line Iowa Youth Survey • 2008 • Revised 8-08
    • On-Line Survey County Codes Adair County .................................1 Jefferson County .........................51 Adams County ...............................2 Johnson County ..........................52 Allamakee County .........................3 Jones County...............................53 Appanoose County ........................4 Keokuk County............................54 Audubon County ...........................5 Kossuth County...........................55 Benton County ..............................6 Lee County...................................56 Black Hawk County .......................7 Linn County.................................57 Boone County ................................8 Louisa County .............................58 Bremer County ..............................9 Lucas County ...............................59 Buchanan County ........................10 Lyon County ................................60 Buena Vista County ....................11 Madison County ..........................61 Butler County ..............................12 Mahaska County .........................62 Calhoun County ..........................13 Marion County ............................63 Carroll County .............................14 Marshall County ..........................64 Cass County .................................15 Mills County ................................65 Cedar County...............................16 Mitchell County...........................66 Cerro Gordo County ....................17 Monona County ..........................67 Cherokee County .........................18 Monroe County ...........................68 Chickasaw County .......................19 Montgomery County ..................69 Clarke County..............................20 Muscatine County .......................70 Clay County .................................21 O’Brien County............................71 Clayton County ...........................22 Osceola County ...........................72 Clinton County ............................23 Page County .................................73 Crawford County .........................24 Palo Alto County .........................74 Dallas County ..............................25 Plymouth County ........................75 Davis County ...............................26 Pocahontas County .....................76 Decatur County ...........................27 Polk County .................................77 Delaware County .........................28 Pottawattamie County ................78 Des Moines County .....................29 Poweshiek County .......................79 Dickinson County .......................30 Ringgold County .........................80 Dubuque County .........................31 Sac County ...................................81 Emmet County ............................32 Scott County ................................82 Fayette County ............................33 Shelby County .............................83 Floyd County ...............................34 Sioux County ...............................84 Franklin County ..........................35 Story County ...............................85 Fremont County ..........................36 Tama County ...............................86 Greene County ............................37 Taylor County ..............................87 Grundy County............................38 Union County ..............................88 Guthrie County ...........................39 Van Buren County .......................89 Hamilton County ........................40 Wapello County ...........................90 Hancock County ..........................41 Warren County ............................91 Hardin County.............................42 Washington County ....................92 Harrison County .........................43 Wayne County .............................93 Henry County ..............................44 Webster County ...........................94 Howard County ...........................45 Winnebago County .....................95 Humboldt County .......................46 Winneshiek County.....................96 Ida County ...................................47 Woodbury County .......................97 Iowa County ................................48 Worth County..............................98 Jackson County ...........................49 Wright County.............................99 Jasper County .............................50 Revised 8-08 • 2008 • Administering the On-Line Iowa Youth Survey Page 23
    • I o w a Yo u t h S u r v e y • 2 0 0 8 • Revised 8-08