Rock Paper Scissors Arts & Crafts Show


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Rock Paper Scissors Arts & Crafts Show

  1. 1. Rock Paper Scissors and Crafts Presents: “ EXPRESS YOURSELF” ARTS & CRAFTS SHOW November 29, 2009 @ Dallas Convention Center Presented By: Katherine Bryan Patrick Carr Kendall Case Vanessa Fisher James Hambrick Karen Muram
  2. 2. Who Are We? <ul><li>Rock, Paper, Scissors & Crafts, Incorporated is a student run organization at the University of Texas at Dallas for anything crafts. We strive to bridge the gap between the corporate crafts culture and your everyday enthusiast. </li></ul><ul><li>Our Motto: “Unifying the world one craft at a time” </li></ul>
  3. 3. Purpose <ul><li>To bring local craft organizations and those interested in crafts, together all under one roof. </li></ul>
  4. 4. <ul><li>Where: Dallas Convention Center </li></ul><ul><li>When: November 29, 2008 </li></ul><ul><li>Time: 12:00 to 4:00 pm </li></ul><ul><li># of Attendees: 400 </li></ul><ul><li># of Booths: 68 </li></ul><ul><li>Target audience: </li></ul><ul><li>f amilies in the community </li></ul>
  5. 6. Parking <ul><li>Dallas Convention Center has signage throughout the property to help guest locate the closet parking lot </li></ul><ul><li>$10.00 per vehicle </li></ul><ul><li>Disabled parking available </li></ul>
  6. 7. Lay Out of Event
  7. 8. Booth Specifications <ul><li>100 sq ft. booth- 10’ x 10’ ̶ $250 </li></ul><ul><li>- 4 power outlets </li></ul><ul><li>-1 table </li></ul><ul><li>-2 chairs </li></ul><ul><li>-1 tablecloth. </li></ul><ul><li>200 sq ft booth- 20’ x 20’ ̶ $500 </li></ul><ul><li>-6 power outlets </li></ul><ul><li>-2 tables </li></ul><ul><li>-4 chairs </li></ul><ul><li>-2 tablecloths </li></ul><ul><li>300 sq ft corner booth ̶ $750 </li></ul><ul><li>-8 power outlets </li></ul><ul><li>-3 tables </li></ul><ul><li>-6 chairs </li></ul><ul><li>-3 tablecloths </li></ul>
  8. 9. Event Timeline Pipe and drape removal, electricity removed, ballroom cleanup 7 pm Exhibitor breakdown 6 pm Event closes 4 pm Event starts/ front doors open 12 pm Setup continues 11 am Fire Marshall Inspection 10 am Concession setup 9 am Exhibitor registration and setup 8 am Pipe and drape setup 7 am Electric and extension cords setup 6 am
  9. 10. Marketing & Promotions Schedule interviews and coverage on the day of event ON-CAMPUS TV In front of Student Union MARQUEE ON CAMPUS 5,000 Posted on campus and Michaels stores FLIERS 75 thirty second radio advertisements during peak times 103.7 Light FM RADIO
  10. 12. Food & Beverage <ul><li>Centerplate </li></ul><ul><li>-catering company that serves Dallas Convention Center </li></ul><ul><li>-concessions type items </li></ul><ul><li>-minimum buy out fee of $1,500 </li></ul>
  11. 13. Food Options $3.25 French Fries $7.75 Chicken Tenders $7.75 Grilled Chicken Sandwich $7.75 Hamburger $5.75 Hot Dog $3.50 Fresh Fruit Yogurt Cup $2.75 Yogurt $5.00 Garden Veggie Cup $1.25 Whole Fruit $5.00 Popcorn- Large $3.75 Popcorn- Small $4.25 Nachos $4.00 Pretzel $2.25 Chips $2.75 Cookies
  12. 14. Beverage Options $3.50 Sports Drink $2.00 Milk $3.00 Bottled Water $2.25 Canned Soda $3.25 Fountain Soda $4.75 Monster Energy Drink $3.50 Bottled Juice $3.50 Starbucks Coffee
  13. 15. Budget
  14. 16. <ul><li>Exhibit Space Application/Contract </li></ul><ul><li>Dallas Convention Center November 29, 2008 </li></ul><ul><li>Please complete all sections of this form and return the contract with your payment to: Rock, Paper, Scissors, and Crafts 1454 University Drive, Austin, TX 33482. Upon acceptance, a confirmation will be returned for your records. We, the undersigned, hereinafter referred to as Exhibitor, do hereby submit our contract for the reservation of booth space as an exhibitor in the 2008 Rock Paper Scissors Craft Show, subject to all terms, conditions and regulations governing the trade show and its production as set forth on the second page of this contract. </li></ul><ul><li>Please print or type clearly. </li></ul><ul><li>Company/Organization: </li></ul><ul><li>Mailing Address: </li></ul><ul><li>City: </li></ul><ul><li>State: </li></ul><ul><li>Zip Code: </li></ul><ul><li>Phone Fax: </li></ul><ul><li>Email: </li></ul><ul><li>Fees and Remittance </li></ul><ul><li>All booths are 10’ x 10’ unless otherwise noted. To confirm your booth location, this application/contract, along with full payment must be received no later than November 29, 2008. Please refer to the terms and conditions page in Appendix A for more information about your certificate of insurance. </li></ul><ul><li>Booth Spaces are available at the following prices: </li></ul><ul><li>100 sq. feet  $250.00 </li></ul><ul><li>200 sq. feet  $500.00 </li></ul><ul><li>300 sq. feet  $750.00 </li></ul><ul><li>Along with each booth there will be optional tables and chairs available for anyone needing such items. However, it the responsibility of the signee to clean their space according to Rock, Paper, Scissors standards of practice. Rock Paper Scissors reserves the right to bill any signee who fails to clean their station an additional $100.00 if their station is not up to the previous standards listed above. There will be no refunds for money received and all payments are final. </li></ul><ul><li>Number of Booths Type of booths </li></ul><ul><li>Any Special Accommodations </li></ul><ul><li>Total Payment </li></ul><ul><li>Agreement and Cancellation Policy </li></ul><ul><li>There are no refunds for this event and only cash, money orders, and bank certified checks will be accepted at any time. Although you reserve the right to pay on the day of the event there is no guarantee that space will be available. We will reserve spaces upon receiving payment. Therefore this is a first come, first serve basis. Remember to refer to APPENDIX A for additional information regarding this contract. Only sign below if you, the Exhibitor, agree to the terms and conditions listed in APPENDIX A . SIGN BELOW FOR ACKNOWLEDGEMENT OF PAYMENT POLICY AND CANCELLATION </li></ul><ul><li>Name Company </li></ul><ul><li>Signature Date __________________________ </li></ul>
  15. 17. Contract/Waiver of Liability For Security University of Texas Rock Paper Scissors and Crafts Student Organization A Division of Student Affairs 1454 University Avenue Austin, Texas 33482 This document is to notify those security guards working the Rock Paper Scissors Arts and Crafts show at the Dallas Convention Center on November 29, 2008 of there responsibilities and the liabilities associated with working the event. The following are the responsibilities of the security working the Rock Paper and Scissors Arts and Crafts Show: - It is the responsibility of the security to show up at any time that the hosting organization deems necessary within the 24 hour period of time for which he/she has been hired. Therefore Security should plan to be on the site from 12:00am- 11:59pm on the day of November 29, 2008. - By signing below Security also agrees to be paid the hourly wage of $15.00 per hour. There will be no overtime pay, and the Rock Paper Scissors and Crafts Organization is only agreeing to pay for the hours listed above. - If the security at the event is forced to forcefully remove someone from the event then it is the responsibility of the Security personnel to do so in a legal and organized manner. Any complaints made against the event for such an event happening is the complete responsibility of the security guard, and all liability is to be assumed by him/her. - If the Security at the event feels he/she is unable to complete the job then it is their responsibility to find a replacement for the remainder of the hours listed above. Failure to do so will result in a $500.00 to be placed on the security personnel and/or the Dallas Convention Center. - It is the responsibility of the Dallas Convention Center (event host) to state the required amount of security personnel that must be present. If the fire marshal, or any other authority places a lawsuit against the event for having the incorrect number of security personnel then the Dallas Convention Center assumes full responsibility. This contract is governed by the laws of the State of Texas. This contract contains an agreement between all parties and supersedes all other verbal and written agreements. This contract can be modified by executing a supplemental written agreement signed by all parties. By signing this contract, the signee and the agency him/her represents agree to the previous terms listed above. Only sign below if you agree to the policies and the assumptions of liability. Name Signature Company Name Date __________
  16. 18. Presenting Sponsor: Michaels $5,000 <ul><li>Show Presenter – Your Company will be included as the official sponsor of the event. </li></ul><ul><li>Example: Company Name Presents… </li></ul><ul><li>Presenting booth in center of room 800 sq feet </li></ul><ul><li>Logo (XL) on all promotional materials: flyers, t-shirts, event website, posters, 1 full-page advertisement in programs </li></ul><ul><li>Company banners be placed around Dallas Convention Center </li></ul><ul><li>Company name will be presented in advertisements on local radio stations and will be mentioned at regular intervals during the event </li></ul>
  17. 19. Gold Sponsor: Home Depot $3,000 <ul><li>Logo (Medium) promotional materials: flyers, t-shirts, event website, posters, and event programs (half-page advertisement and back page) </li></ul><ul><li>Your company banners (2x8) to be placed around Dallas Convention Center </li></ul><ul><li>Company name will be mentioned as title sponsor at frequent intervals throughout the event </li></ul><ul><li>On site product display and promotion for your company </li></ul><ul><li>300 sq foot booth </li></ul>
  18. 20. Silver Sponsor: Scrapbook Barn & Jazz- Ups $1,000 <ul><li>Logo (small) displayed on all promotional materials such as event flyers, shirts, event website, posters, and event programs (1/4 of page advertisement and back page) </li></ul><ul><li>Your company banners to be placed around the Dallas Convention Center </li></ul><ul><li>Company logo (small size mention) will be on site product display and promotion for your company </li></ul><ul><li>200 sq foot booth space </li></ul><ul><li>Bronze Sponsor: Allen’s Artists Canvases & Dallas House of Flowers $500 </li></ul><ul><li>Logo (small) on flyers </li></ul><ul><li>100 sq foot booth space </li></ul>
  19. 21. Volunteers <ul><li>15 volunteers from Rock, Paper, Scissors and Crafts </li></ul><ul><li>Training will be 1 hour long & conducted on campus </li></ul><ul><li>We will provide t-shirts that have our logo and name of the event on front and volunteer across the back along with khaki pants </li></ul><ul><li>The management team will wear polo's with our logo and event name on the front right corner and khakis pants </li></ul>
  20. 22. Risk Management <ul><li>We adopted the Dallas Convention Center </li></ul><ul><li>risk management plan which includes: </li></ul><ul><li>Dallas Convention Center Emergency Contact Info </li></ul><ul><li>Convention Center Emergency Procedures </li></ul><ul><li>Crowd Management </li></ul><ul><li>Fire Procedures </li></ul><ul><li>Evacuation for A Ballrooms </li></ul><ul><li>Volunteers know CPR </li></ul><ul><li>RPSC Chain of Command </li></ul>
  21. 23. QUESTIONS???