2. What is Oak Hammock?What is Oak Hammock?
• Life Fulfilling Community of the 21Life Fulfilling Community of the 21stst
CenturyCentury
• Set on 136 acres of woodlandsSet on 136 acres of woodlands
• Resort Style EnvironmentResort Style Environment
• Focus is on lifelong learning, fitness, andFocus is on lifelong learning, fitness, and
healthhealth
3. Our TasksOur Tasks
• Active Aging WeekActive Aging Week
• 33rdrd
Quarter Social and Talent ShowQuarter Social and Talent Show
• Halloween SocialHalloween Social
• Offsite TripOffsite Trip
4. Overall GoalsOverall Goals
• Serve the Oak Hammock CommunityServe the Oak Hammock Community
• Portray UF in a positive lightPortray UF in a positive light
• Hands on learning experienceHands on learning experience
• Become better in our fieldBecome better in our field
5. Senior PopulationSenior Population
• Food OptionsFood Options
• Large print for all written materialsLarge print for all written materials
• MobilityMobility
16. Goals and ObjectivesGoals and Objectives
• To create an enjoyable and memorable experience for the membersTo create an enjoyable and memorable experience for the members
• To allow Oak Hammock members express their creative sideTo allow Oak Hammock members express their creative side
• Become acquainted with the membersBecome acquainted with the members
Video
19. What went wrong?What went wrong?
• FlyersFlyers
• Media PlacementMedia Placement
• More advertisementMore advertisement
• (50 50 raffle)(50 50 raffle)
21. Halloween SocialHalloween Social
• Purpose: to create a fun, socialPurpose: to create a fun, social
atmosphere for the members of Oakatmosphere for the members of Oak
Hammock to celebrate HalloweenHammock to celebrate Halloween
• Who: All members of Oak HammockWho: All members of Oak Hammock
• When: October 31When: October 31stst
• Where: The Oak Room at Oak HammockWhere: The Oak Room at Oak Hammock
22. LogisticsLogistics
• The Travel and Events committee askedThe Travel and Events committee asked
us to plan and organize their annualus to plan and organize their annual
Halloween SocialHalloween Social
• We were provided with a budget of $150We were provided with a budget of $150
for supplies, decorations and prizes (food,for supplies, decorations and prizes (food,
beverages and staff was suppliedbeverages and staff was supplied
separately by Oak Hammock)separately by Oak Hammock)
23. At the event….At the event….
• We hosted a Costume contest, aWe hosted a Costume contest, a
Halloween bake off, a raffle and a gameHalloween bake off, a raffle and a game
called “Name that TV Show”called “Name that TV Show”
• The prizes for each activity were giftThe prizes for each activity were gift
certificates to be used at Oak Hammockcertificates to be used at Oak Hammock
24. Before the big day….Before the big day….
• We were asked to provide simpleWe were asked to provide simple
decorations which we were able to set updecorations which we were able to set up
a few hours before the eventa few hours before the event
• In addition we arranged for the Chef toIn addition we arranged for the Chef to
make us Halloween cookies and colorfulmake us Halloween cookies and colorful
punch. There was no need for a full mealpunch. There was no need for a full meal
because Oak Hammock provided a fullbecause Oak Hammock provided a full
Halloween inspired buffet before our eventHalloween inspired buffet before our event
25. Advertisement…Advertisement…
• We had numerous ways of advertising ourWe had numerous ways of advertising our
eventevent
-Flyers in mailboxes-Flyers in mailboxes
-Flyers posted in elevators and around-Flyers posted in elevators and around
Oak HammockOak Hammock
-Emails through the list serve-Emails through the list serve
- Advertisement on the monthly- Advertisement on the monthly
calendercalender
28. Yalaha BakeryYalaha Bakery
• Authentic German BakeryAuthentic German Bakery
• Planned tour and lunchPlanned tour and lunch
• No tour, computers go down, terrible foodNo tour, computers go down, terrible food
• What we learned:What we learned:
– Get everything in writingGet everything in writing
– Pre-order foodPre-order food
29. Lakeridge WineryLakeridge Winery
• Winery located north of OrlandoWinery located north of Orlando
• Tour and tastingTour and tasting
• Mobility IssuesMobility Issues
• Risk managementRisk management
30. Winter SocialWinter Social
• Sunday, November 30th at 6:30pm in theSunday, November 30th at 6:30pm in the
Oak RoomOak Room
• Celebrate birthdays of individuals at OakCelebrate birthdays of individuals at Oak
Hammock whose birthdays were in theHammock whose birthdays were in the
fourth quarter (October-December)fourth quarter (October-December)
• Entertainment, refreshments, 50/50 raffleEntertainment, refreshments, 50/50 raffle
31. EntertainmentEntertainment
• Triple Entendre, jazz band from UFTriple Entendre, jazz band from UF
• DancingDancing
• Short game during intermissionShort game during intermission
• 50/50 Raffle50/50 Raffle
32. RefreshmentsRefreshments
• Ice cream, cake, coffee and tea providedIce cream, cake, coffee and tea provided
by the dining room at Oak Hammockby the dining room at Oak Hammock
• Wine, fruit, cheese and crackers providedWine, fruit, cheese and crackers provided
by Chef Krisby Chef Kris
34. TimelineTimeline
• Tuesday, November 18, 3:30pm: meetTuesday, November 18, 3:30pm: meet
with decorations committeewith decorations committee
• Saturday, November 22: invitations inSaturday, November 22: invitations in
mailbox, flyers put upmailbox, flyers put up
• Saturday, November 29, 10am-12pm: setSaturday, November 29, 10am-12pm: set
up tables, chairs and decorations in theup tables, chairs and decorations in the
Oak RoomOak Room
35. TimelineTimeline
• Sunday, November 30Sunday, November 30
– 2:30-3:30pm: finish room set up and decorations2:30-3:30pm: finish room set up and decorations
– 6pm: finishing touches on room6pm: finishing touches on room
– 6:30pm: doors open, start selling raffle tickets6:30pm: doors open, start selling raffle tickets
– 7pm: cake, ice cream, wine are served, band begins7pm: cake, ice cream, wine are served, band begins
to playto play
– 8pm: intermission, game, announce winner of raffle8pm: intermission, game, announce winner of raffle
– 8:30pm: break down, clean up8:30pm: break down, clean up
36. Cost AnalysisCost Analysis
• Oak Hammock provided the majority ofOak Hammock provided the majority of
required expenses through membershiprequired expenses through membership
feesfees
• Would have to charge fees for each eventWould have to charge fees for each event
38. Overall Learning ExperienceOverall Learning Experience
• Proper marketingProper marketing
• You can’t please everyoneYou can’t please everyone
• You can never be too careful in makingYou can never be too careful in making
plansplans
• Always keep proper documentationAlways keep proper documentation
• Competition with other events occurring atCompetition with other events occurring at
the same timethe same time
