Oak Hammock

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Oak Hammock

  1. 1. Presented By: Robby Barbaro Liz Brett Kathleen Bruns Jacqueline Romero Jessica Slane Michael Titone Tiffany Stearns
  2. 2. What is Oak Hammock?What is Oak Hammock? • Life Fulfilling Community of the 21Life Fulfilling Community of the 21stst CenturyCentury • Set on 136 acres of woodlandsSet on 136 acres of woodlands • Resort Style EnvironmentResort Style Environment • Focus is on lifelong learning, fitness, andFocus is on lifelong learning, fitness, and healthhealth
  3. 3. Our TasksOur Tasks • Active Aging WeekActive Aging Week • 33rdrd Quarter Social and Talent ShowQuarter Social and Talent Show • Halloween SocialHalloween Social • Offsite TripOffsite Trip
  4. 4. Overall GoalsOverall Goals • Serve the Oak Hammock CommunityServe the Oak Hammock Community • Portray UF in a positive lightPortray UF in a positive light • Hands on learning experienceHands on learning experience • Become better in our fieldBecome better in our field
  5. 5. Senior PopulationSenior Population • Food OptionsFood Options • Large print for all written materialsLarge print for all written materials • MobilityMobility
  6. 6. Active Aging WeekActive Aging Week
  7. 7. Exercise SeminarExercise Seminar
  8. 8. FoodFood Smoothies Veggies & Dip
  9. 9. Third Quarter Social andThird Quarter Social and Talent ShowTalent Show
  10. 10. Goals and ObjectivesGoals and Objectives • To create an enjoyable and memorable experience for the membersTo create an enjoyable and memorable experience for the members • To allow Oak Hammock members express their creative sideTo allow Oak Hammock members express their creative side • Become acquainted with the membersBecome acquainted with the members Video
  11. 11. 50/50 Raffle Food provided by Oak Hammock Kitchen
  12. 12. Video
  13. 13. What went wrong?What went wrong? • FlyersFlyers • Media PlacementMedia Placement • More advertisementMore advertisement • (50 50 raffle)(50 50 raffle)
  14. 14. Halloween SocialHalloween Social
  15. 15. Halloween SocialHalloween Social • Purpose: to create a fun, socialPurpose: to create a fun, social atmosphere for the members of Oakatmosphere for the members of Oak Hammock to celebrate HalloweenHammock to celebrate Halloween • Who: All members of Oak HammockWho: All members of Oak Hammock • When: October 31When: October 31stst • Where: The Oak Room at Oak HammockWhere: The Oak Room at Oak Hammock
  16. 16. LogisticsLogistics • The Travel and Events committee askedThe Travel and Events committee asked us to plan and organize their annualus to plan and organize their annual Halloween SocialHalloween Social • We were provided with a budget of $150We were provided with a budget of $150 for supplies, decorations and prizes (food,for supplies, decorations and prizes (food, beverages and staff was suppliedbeverages and staff was supplied separately by Oak Hammock)separately by Oak Hammock)
  17. 17. At the event….At the event…. • We hosted a Costume contest, aWe hosted a Costume contest, a Halloween bake off, a raffle and a gameHalloween bake off, a raffle and a game called “Name that TV Show”called “Name that TV Show” • The prizes for each activity were giftThe prizes for each activity were gift certificates to be used at Oak Hammockcertificates to be used at Oak Hammock
  18. 18. Before the big day….Before the big day…. • We were asked to provide simpleWe were asked to provide simple decorations which we were able to set updecorations which we were able to set up a few hours before the eventa few hours before the event • In addition we arranged for the Chef toIn addition we arranged for the Chef to make us Halloween cookies and colorfulmake us Halloween cookies and colorful punch. There was no need for a full mealpunch. There was no need for a full meal because Oak Hammock provided a fullbecause Oak Hammock provided a full Halloween inspired buffet before our eventHalloween inspired buffet before our event
  19. 19. Advertisement…Advertisement… • We had numerous ways of advertising ourWe had numerous ways of advertising our eventevent -Flyers in mailboxes-Flyers in mailboxes -Flyers posted in elevators and around-Flyers posted in elevators and around Oak HammockOak Hammock -Emails through the list serve-Emails through the list serve - Advertisement on the monthly- Advertisement on the monthly calendercalender
  20. 20. Yalaha Bakery & LakeridgeYalaha Bakery & Lakeridge Winery TripWinery Trip
  21. 21. Yalaha BakeryYalaha Bakery • Authentic German BakeryAuthentic German Bakery • Planned tour and lunchPlanned tour and lunch • No tour, computers go down, terrible foodNo tour, computers go down, terrible food • What we learned:What we learned: – Get everything in writingGet everything in writing – Pre-order foodPre-order food
  22. 22. Lakeridge WineryLakeridge Winery • Winery located north of OrlandoWinery located north of Orlando • Tour and tastingTour and tasting • Mobility IssuesMobility Issues • Risk managementRisk management
  23. 23. Winter SocialWinter Social • Sunday, November 30th at 6:30pm in theSunday, November 30th at 6:30pm in the Oak RoomOak Room • Celebrate birthdays of individuals at OakCelebrate birthdays of individuals at Oak Hammock whose birthdays were in theHammock whose birthdays were in the fourth quarter (October-December)fourth quarter (October-December) • Entertainment, refreshments, 50/50 raffleEntertainment, refreshments, 50/50 raffle
  24. 24. EntertainmentEntertainment • Triple Entendre, jazz band from UFTriple Entendre, jazz band from UF • DancingDancing • Short game during intermissionShort game during intermission • 50/50 Raffle50/50 Raffle
  25. 25. RefreshmentsRefreshments • Ice cream, cake, coffee and tea providedIce cream, cake, coffee and tea provided by the dining room at Oak Hammockby the dining room at Oak Hammock • Wine, fruit, cheese and crackers providedWine, fruit, cheese and crackers provided by Chef Krisby Chef Kris
  26. 26. Cost & RevenueCost & Revenue • Prizes: $15Prizes: $15 • Decorations: $65Decorations: $65 • Band: $280Band: $280 • 50/50 Raffle winners: $7350/50 Raffle winners: $73 • Total cost: $513Total cost: $513 • 50/50 Raffle: $6350/50 Raffle: $63 • Total revenue: $63Total revenue: $63
  27. 27. TimelineTimeline • Tuesday, November 18, 3:30pm: meetTuesday, November 18, 3:30pm: meet with decorations committeewith decorations committee • Saturday, November 22: invitations inSaturday, November 22: invitations in mailbox, flyers put upmailbox, flyers put up • Saturday, November 29, 10am-12pm: setSaturday, November 29, 10am-12pm: set up tables, chairs and decorations in theup tables, chairs and decorations in the Oak RoomOak Room
  28. 28. TimelineTimeline • Sunday, November 30Sunday, November 30 – 2:30-3:30pm: finish room set up and decorations2:30-3:30pm: finish room set up and decorations – 6pm: finishing touches on room6pm: finishing touches on room – 6:30pm: doors open, start selling raffle tickets6:30pm: doors open, start selling raffle tickets – 7pm: cake, ice cream, wine are served, band begins7pm: cake, ice cream, wine are served, band begins to playto play – 8pm: intermission, game, announce winner of raffle8pm: intermission, game, announce winner of raffle – 8:30pm: break down, clean up8:30pm: break down, clean up
  29. 29. Cost AnalysisCost Analysis • Oak Hammock provided the majority ofOak Hammock provided the majority of required expenses through membershiprequired expenses through membership feesfees • Would have to charge fees for each eventWould have to charge fees for each event
  30. 30. Video PresentationVideo Presentation
  31. 31. Overall Learning ExperienceOverall Learning Experience • Proper marketingProper marketing • You can’t please everyoneYou can’t please everyone • You can never be too careful in makingYou can never be too careful in making plansplans • Always keep proper documentationAlways keep proper documentation • Competition with other events occurring atCompetition with other events occurring at the same timethe same time

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