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Le Bon Cajun Festival
 

Le Bon Cajun Festival

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Le Bon Cajun Festival Le Bon Cajun Festival Presentation Transcript

  • Le Bon Cajun Festival Presents Sponsoring
  • Event purpose- Seafood Festival .
    • Supporting the Habitat for Humanity cause…
    • ” To eliminate poverty housing in the New Orleans area while serving as a catalyst to make decent shelter a matter of conscience and action.”
    • http://www.youtube.com/watch?v=H_VB7f2oXiI
    • Description: Community Celebration and Seafood Festival benefiting Habitat for Humanity
    • Location: Lafayette Square, 601 South Maestri Place New Orleans
    • Date: Saturday October 3, 2009
    • Time: 11:00 AM – 8:00 PM
    • Expected Crowd: 1,200 guests
    • Existing Balance: 10,000
    • Parking: Parking will be provided by a private parking garage – 750 spaces available
    • 650 Poydras Street
    • New Orleans, LA
    • 70130
    • * may charge $3-$5 for parking
    • Platinum – delegate package, 2 booths, full page ad in program,
    • logo, Opportunity to speak, signage
    • Gold – 1 booth, ½ page ad, logo on all conference signage
    • Silver – 75% discount on a booth, ¼ page ad, logo on signage
    • Bronze – 50% discount on a booth, name on all materials
    • Title Sponsor - Food Network -$5,000
    • Platinum
    • Bank of America - $5,000, donation/promotional box onsite
    • Sam’s Club - $5,000, donation/promotional box onsite, (2 generators)
    • Gold
    • Abc 26 WGNO -$3,500, Extreme Makeover Drawing
    • ABITA Beer - $3,500  
    • Silver
    • Crystal Hot Sauce -$2,500
    • Miller Lite - $2,500
    • Bronze
    • Acadian Ambulance Service -$1,000 , Services
    • ELCO Chevrolet Cadillac -$1,000
    • Downtown development district -$1,000
    •   SDT WAST AND DEBRIS - all waste
    Total Sponsor Income= $30,000
  • Promotional Items: Banners: Four 30 x 96 in. banners, total cost: $692, provided by TCT&A industries Radio ad: WWOZ 90.7 FM I n New Orleans, cost is $1,000 for 60 sec. of
    • Weather-
    • This event will take place rain or shine because all food vendors, entertainment stages, and electrical equipment will be covered by large tents.
    • Possible Implications: Severe weather
    • Communicaton /Safety
    • All staff will have two-way radios throughout the day.
    • The participating fire department, EMS, and several police officers will also be provided with radios.
    • The volunteers will be trained to locate a staff member or other personnel in the event of an injury, fire, lost child, or any other urgent situation.
    • Emergency
    • The staff will also carry around a list of emergency numbers, including rental contacts, equipment
    • contacts,and poison control. In case of mechanical or equipment failure, the staff will reference the
    • emergency numbers to locate backup equipment. These companies will be prepared for any
    • emergency electrical issues.
    • Since the festival is outside, there are many exits available for evacuation if necessary. No fence will be in place allowing easy access and egress. All staff members will be equipped with a complete evacuation plan that the volunteers will also be familiar with from previous training. At all exits, there will be security guards, volunteers, and emergency services on hand.
    • Signage
    • To ensure proper signage, all problems or incidents will be documented by two staff
    • individuals. (all documentation is necessary to minimize liability and ensure proper
    • responsibility.
    • This event will require us to obtain a variety of permits including: alcohol permit, digging permit, a permit for port o potties, concession permit, a banner permit and a standard special event fee.
    • Alcohol permit: $89.97
    • Digging permit: $100.00
    • Port o potty permit: $125.00
    • Concession permit: $150.00
    • Banner permit: $25.00
    • Special event fee: $100.00
    • Total permit cost: $589.97
    • Insurance: $1,250 for one week of coverage (standard liability coverage)
    • 1,000 for unforeseen costs
    • Rentals:
    • Tent rental:
    • 1 Large stage tent: 60 x 200, cost is $5400.00
    • 19 small tents: 10 x 10, cost is $120.00 per tent
    • 1 medium tent: 20 x 20, cost is $265.00
    • Total cost of tent rental: $7,945.00
    • Port o Potty rental: rental from SDT Waste and Debris, cost is $9,500 for
    • 100 toilets at $95 per unit (maximum of 200 uses per unit)
    • Stage Rental: $2,000
    • Sound equipment: $1,000
    • Lighting equipment: $1,500
    • Location Reservation: $500 to rent Lafayette Square
    • Volunteer shirts : 54 shirts: -Total cost for shirts: $594.54
    • Volunteer meals: $10 limit per person (50 volunteers)
    • Volunteer appreciation: $10 per person (50 volunteers)
    Volunteer Information There will be 50 volunteers recruited from nearby colleges. These include LSU and the University of Lafayette Monroe. We will recruit them through Habitat for Humanity programs and organizations. They will be trained for 4 hours a week in advance at an available location. During training, emergency procedures, instructions for answering questions, and general event safety will be covered. They will receive volunteer staff shirts to wear during the event provided by us. As far as evaluation, a general evaluation will be provided to the university organizations unless negative behaviors occur. *Volunteers must be 18 and over *
    • Vendor Charges
    • We will charge each vendor a flat rate of $500 per booth
    • Revenue from tickets
    • 3 and under FREE (50 guests)
    • 3-12 $3 (100-200 guests)
    • 12+ $5 (700-800 guests)
    • 65+ $4 (100-150 guests)
    • Total revenue from tickets ~$4,800-$5,200
  • Vendor Information *Vendors must provide their own food and drink* *We provide vendors with tents and utilities* Food Vendors: Bon Creole Seafood Roy’s Funnel Cakes Screamers Ice Cream Ralph and Kacoo’s Seafood Restaurant Drago’s Seafood Restaurant Arnaud’s Resataurant Galatoire’s Resaurant Ernst Café Acme Oyster House Mr. Mudbug Arts/Crafts Vendors: Talk-N-Tshirts - Official Festival Tshirts, Aprons, Caps, etc. Southern Bar B Que Sauce - Barbeque Sauce, Seafood Boil, Seasoning Angel Eyes III - Designer Style Sunglasses Holly Hinkley - BICO Jewelry, Necklaces, Pendants, Chains, Bracelets & Airbrush Tattoo Artist Nahziryah Monastic Community - Nazir jewelry, oils, seasonings, incense, clothing, paintings
    • Entertainment will include:
    • 5 arts/crafts tents (jewelry, paintings)
    • Live music will be provided throughout the day. Local musicians are donating their time for Habitat for Humanity.
    • - Performers include: Cypress Bottom Boys, Steve Riley & The Mamou Playboys, and Chris Ardoin & NuStep
    • Food Network will host a crawfish eating contest and a seafood cook-off competition
    • 9:00am
    • Vendors, volunteers, and staff (us) arrive
    • 9:00-11:00am
    • Set up tents, stage equipment, organize vendor locations, food preparations
    • 11:00am
    • Open for business
    • 12:00-1:00pm
    • Cypress Bottom Boys
    • 1:00-1:30pm
    • Set up stage for The Food Network Cookoff
    • 1:30-2:30pm
    • The Food Network Cookoff with judging
    • 2:30-3:00pm
    • Prepare stage for next performance
    • 3:00-4:00pm
    • Chris Ardoin & NuStep
    • Crawfish eating competition
    • 6:30-7:30pm
    • Steve Riley & The Mamou Playboys
    • 8:00-10:00pm
    • Trash pickup, tent tear down, vendor clean-up
    • Existing Balance: $10,000
    • Sponsorship Donations: $30,000
    • Vendor Fees: $10,000
    • Entrance Fees: ~$4,800-$5,200
    • Total: $50,000- $55,000
    • BENEFITING NEW ORLEANS HABITAT FOR HUMANITY, ON BEHALF OF LE BON CAJUN, WE WILL PROJECT A PROFIT/DONATION OF….
  • Profit: We will earn a profit of $19,165.13+ donations from the onsite promotional donation boxes!!!!
  •