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Vertical Solutions Power Point Presentations Vertical Solutions Power Point Presentations Presentation Transcript

  • Marc Silverman Bruce Nelson David Hindman December 3, 2009
  • Agenda
    • Going Green – Bruce Nelson
    • Hot Topics – Marc Silverman
    • New Media Marketing – David Hindman
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • Going Green
    • Fiscal Concerns
    • Environmental Concerns
    05/21/10 Presentation Title
  • Topics
    • Strategic Initiatives
      • Virtualization
      • Virtual Office
      • SaaS
      • Electronic Recycling
    05/21/10 Presentation Title
  • Virtualization
    • What is it?
      • Virtualization is the creation of a virtual (rather than actual) version of something, such as an operating system, a server, a storage device or network resources.
      • 5 foot File cabinet
        • Without Virtualization technology – one big drawer with a lot of extra space
        • With Virtualization technology – 5 individual drawers maximizing the space utilized and dividing the contents in each drawer
    05/21/10 Presentation Title
  • Virtualization
    • How did we end up with a room full of servers
      • Explosion of client server based software
      • Publishers requirement for separate physical servers to run their applications
        • Back office, front office, document management, etc
      • Rapidly reducing cost per unit for the hardware
    05/21/10 Presentation Title
  • Virtualization
    • Why is it important?
      • Reduce the number of physical servers require to run your organization
        • Reduce power consumption - analyst estimate that the average enterprise utilizes between 5 and 25% of their server capacity
        • Reduce physical space requirements
        • Reduce cooling and maintenance cost
      • Reduce the time to bring new applications on line
      • Improve system performance and availability
    05/21/10 Presentation Title
  • Virtualization
    • Who are the players
      • Microsoft – Windows Server 2008 Hyper-V
      • VMWare
      • Novell
      • Citrix
      • IBM
    05/21/10 Presentation Title
  • Virtualization
    • Challenges
      • Solution knowledge base – relatively new to midsized firms
      • Upfront investment
      • Application Support
      • Lack of shareholder support
    05/21/10 Presentation Title
  • Virtualization
    • The Plan
      • This must be a part of the firms strategic IT plans
      • Document existing infrastructure and solutions
      • Document all cost associated with the current environment
      • Develop the ROI
      • Identify and select the appropriate solutions for your firm
      • Implement
    05/21/10 Presentation Title
  • Virtual Office
    • You’ve consolidated your servers, reduced maintenance, physical space requirement and cooling cost so what’s next?
    05/21/10 Presentation Title
  • Virtual Office
    • Virtual Office Planning and Implementation that’s what!
    05/21/10 Presentation Title
  • Virtual Office Planning
    • Why go virtual?
      • Reduce physical space requirements (and cost)
      • Increase productivity
      • Improved client service
      • Attract qualified employees
    05/21/10 Presentation Title
  • Virtual Office Planning
    • Items to consider
      • Remote connectivity (Network, Applications)
      • Communication systems
      • Security
      • Regulation and compliance
      • Business continuity
    05/21/10 Presentation Title
  • Virtual Office Implementation
    • Network and application access
      • Identify the components of the network available through remote access (applications, file storage, knowledgebase etc)
    • Relevant Technologies
      • Microsoft Terminal Server
      • Citrix Server Solutions
      • VPN Solutions
    05/21/10 Presentation Title
  • Virtual Office Implementation
    • Communication Systems
      • VOIP based phone system
    • Relevant Providers
      • Cisco
      • Mitel
      • Avaya
      • NEC
    05/21/10 Presentation Title
  • Virtual Office Implementation
    • Security Considerations
      • Network security solutions and policies
        • Password and access policies
        • Encryption solutions
        • Monitoring
      • Remote device security
        • Laptops
        • Cell phones, Smart phones, PDAs
    05/21/10 Presentation Title
  • Virtual Office Implementation
    • Regulation and compliance
      • Document the firms regulatory or compliance requirements
        • Emails, document retention, privacy
      • Test adherence of policies
      • Address gaps between compliance and testing
    05/21/10 Presentation Title
  • Virtual Office Implementation
    • Business continuity
      • Virtual office solutions and strategies facilitate this concept
      • Include existing and new systems in your Business Continuity Planning
    05/21/10 Presentation Title
  • SaaS
    • Software as a Service
      • An increasingly popular option for using various types of applications
      • Offers firms the ability to pay a monthly fee for the use of a particular application
      • Typically hosted by the service provider
    05/21/10 Presentation Title
  • SaaS
    • Items to consider
      • Are there available options for existing or new applications
      • Do the fee structures offer a better ROI
      • How to the contract handle termination of the agreement, i.e. rights and transfer of data
      • Do theses applications need to be integrated with other solutions
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • Electronic Recycling
    • Environmental concerns
      • Electronic waste is the fastest growing waste stream in the world
      • Electronic equipment or ewaste contains high amounts of lead, mercury, cadmium, beryllium, and flame retardant plastics containing PCB’s.
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • Electronic Recycling
    • Security concerns
      • Data security – i.e. reformatting a drive does not get rid of the data
      • Physical security of the equipment during the process
      • eLoop, LLC. – www.eLoopllc.com
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • Hot Topics
    • Windows 7
    • Office 2010
    • Managed IT Services
    • Backup and Disaster Recovery
    • Email Retention Policies
    • Cyber Security
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • Windows 7 – Value Proposition 05/21/10 “ Hot” Technology Topics for the Legal Industry
    • Fundamentals
    • Faster and more reliable
    • Compatibility
    • Windows XP Mode*
    • Networking
    • HomeGroup
    • Domain Join and Group Policy Control
    • Troubleshooting
    • Action Center
    • Problem Steps Recorder
    • Security
    • Streamlined UAC
    • IE8 Domain Highlight and Smart-Screen Filter
    • Windows Defender
    • Advanced Backup
    • Restore Previous File Versions
    • Bit-Locker and Bit-Locker To Go
    Works The Way You Want Get More Done
    • Ease of Use and Productivity
    • Windows Desktop Search
    • Enhanced Taskbar
    • Snap, Peek, Shake
    • Libraries
    • IE8 Accelerators
    • Mobility
    • Location-Aware Printing
    • Mobility Center with Presentation Settings
    • Remote Desktop Host
    • Offline Files
    Safeguard Your Work
  • Office 2010 – Is There Value? 05/21/10 “ Hot” Technology Topics for the Legal Industry
    • Fundamentals
    • Cut, Copy and Paste
    • High Definition Content
    • Advanced Visualizations
    • Real-Time Collaboration
    • Ability to work anywhere/anytime
    • (Office Web Applications)
    • Outlook
    • Ribbon
    • Conversation View
    • Calendar Views
    • Ability to access multiple Exchange Accounts
    • X64 Version means scalability and performance
    Works The Way You Want Get More Done With the Ribbon
    • Outlook
    • Outlook Web Access
    • SharePoint 2010
    Dramatic Changes?
  • Managed IT Services Proactive vs. Reactive Approach
    • Can utilize Internal, External or Combination of Resources
    • Requires Active Monitoring of Network Infrastructure
    • Automate Basic Maintenance
    • Help Desk Enhancement
    • Web Console
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • Backup and Disaster Recovery
    • How to Evaluate
      • Recovery Point Objective – How current does my data need to be?
      • Recovery Time Objective – How long can I afford to be down?
    • Executive Scorecard
    • By the Numbers
    • Tape vs. Disk
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • 10 Steps to a Sanction-Proof Email Retention Policy by Eric Ludgren – InfoManagement Direct 7/16/2009
    • Define an Email Retention Policy
    • Eliminate the Variables Hindering Centralization
    • Educate Employees about the Retention Policy
    • Incorporate Relevant Regulations into the Retention Policy
    • Identify Roles with Unique Retention Requirements
    • Balance Retention Guidelines and Related IT Costs
    • Provide Employees Access to Archived Messages
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • 10 Steps to a Sanction-Proof Email Retention Policy by Eric Ludgren – InfoManagement Direct 7/16/2009
    • Ensure that Retention Policies Can Accommodate Legal Holds
    • Validate that All Messages Are Archived
    • Use Technology to Enforce Retention Policies
    05/21/10 “ Hot” Technology Topics for the Legal Industry
  • Cyber Security
    • Encryption
    • Hack and Denial of Service Attacks
    • Phishing Fraud & Identity Theft
    • Privacy
    • Spyware
    • Viruses, Worms & Trojan Horses
    • System and Application Holes
    • Email, Spam & 419 Scams
    • Cyber Stalking & Cyber Predators
    05/21/10 “ Hot” Technology Topics for the Legal Industry