Saving Money on Technology TechSoup Stock has strong discounts for non-profits Google Apps is Software-As-A-Service YouTube Salesforce CRM SAAS
Some of the slides are about the savings and investments the Red Rock Center for Independence have made. They’re intended to be an example of the savings that can be achieved. Your results will vary depending on what investments you make.
Useful prices at low cost
TechSoup made it possible for staff to become more productive, have better security (spam filters, etc.), and internal organization.
TechSoup made it possible to have the software purchasing advantages of larger commercial companies.
Savings in: 2005 of $3828 ; 2006 of $7056 ; 2007 of $14,354 ; 2008 of $998 ; 2009 of $9817
What you need to know about TechSoup
Some of the programs that are available through TechSoup.
What Software Assurance is.
Compare TechSoup prices with retail prices.
What the savings are.
There is a forum where you can ask questions and network with other nonprofits.
Some of what you can get from TechSoup
Microsoft Office, Microsoft Windows, network gear, computers, advice, training, credit card processing, etc.
Software for backups, security, firewalls, erasing disks, privacy, accounting, reporting, developing, collaboration, databases, customer relationship management, fundraising, graphics, etc.
Software Assurance (SA)
Free upgrades for two years.
Comes with Microsoft products acquired through TechSoup.
Does not come with retail products.
Additional savings from not having to buy new versions.
$27 for S/H of discs. Or just download and burn to disc or install over network.
Vista/Windows XP Pro
Windows 7 is the latest version of the Windows operating system.
Licenses for Vista acquired through TechSoup include “downgrade” rights for Windows XP Professional and “upgrade” rights for Windows 7 Enterprise.
Requires a license for an older operating systems (OS), such as Windows 98.
Windows XP Professional with Software Assurance
$200 each at Staples.
$8 each at TechSoup.
In 2005, got 8 copies at $64 instead of $1600.
In 2006, got 3 copies at $24 instead of $600.
Free upgrade to Windows Vista Business/ Enterprise or Windows 7 Pro/Enterprise.
Windows 7 is the latest version of the Windows operating system.
Licenses for Windows 7 acquired through TechSoup include “downgrade” rights for Windows XP Professional and Vista.
Requires a license for an older operating system (OS), such as Windows 98, XP, or Vista.
More on Windows 7
Decent backup, interface overhaul.
$220 retail for the Ultimate upgrade version.
$10 a copy at TechSoup.
$200 retail for the Pro upgrade version.
$8 a copy at TechSoup.
Downgrade and upgrade rights (SA).
Microsoft Office Professional with Software Assurance
Office 2003 Pro for $440 at Staples.
Office 2007 Pro for $500 at Staples.
Office 2003 Pro Enterprise and Office 2007 Pro Plus for $20 each at TechSoup.
Office 2003: in 2005, 1 copy for $20; in 2006, 12 copies for $240 instead of $5280.
Office 2007: in 2007, 4 copies for $80 instead of $2000.
Small Business Server 2003 Premium
Provides a security-enhanced network with abilities for storage, printing, email, mobile workers, faxing, collaboration, and more.
List price = $1500; Amazon’s price = $509
$60 at TechSoup
R2 version = $27 (Software Assurance media)
Retail = $1299; Amazon’s price = $1,080.87
SBS 2003 Client Access Licenses
Needed for each person or device that connects to the server.
5 in a package.
Can get User or Device licenses.
$20 per pack at TechSoup.
About $194 per pack at retail.
Systems Manager Server 2003
Does things like hardware and software inventory and software/OS deployment.
TechSoup hardware ($468) and software ($465) = $933
Software Assurance + TechSoup total = $987
Savings for 2005
Windows XP Pro Upgrade = $64 versus $1600
Office 2003 Pro = $2 versus $400
SBS 2003 Device licenses = $40 versus ~$384
SMS Server 2003 = $45 versus $1219
SMS 2003 Client licenses = $30 versus $279
Publisher 2003 = $5 versus $150
Total = $204 versus $4032 ; Savings = $3828
Savings for 2006
Windows XP Pro = $24 versus $600
Office 2003 Pro = $240 versus $5280
SBS 2003 Premium (5 licenses) = $60 versus $1500
Total = $324 versus $7380 ; Savings of $7056
TechSoup savings for 2007 Item TechSoup cost Retail cost Savings SharePoint Designer 2007 $24 (2) $598 (2) $574 TechNet Plus Direct 1 User (2 years) $21 $1200 $1179 Office Pro Plus 2007 $80 (4) $1316+ (4) $1236+ Streets and Trips 2007 $40 (20) $800 (20) $760 OneNote 2007 $160 (20) $2000 (20) $1840 Vista Business Upgrade 32-bit $90 (9) $1800+ (9) $1710+ Small Business Server 2003 R2 $27 (SA) $1299 $1272 Systems Management Server 2003 R2 (with +10 licenses) $27 (SA) $1309 $1282 Dreamweaver 8.0 $50 (2) $820 (2) $770 Cisco 24port 1Gb switch $264 $1649+ $1385+ Cisco Router for ADSL/Wireless $204 (3) $2550 (3) $2346 Totals $987 $15,139 $14,354+
Savings for 2008
$0 <oXygen/> XML Editor (5)
Retail cost: $240 ($48x5)
$112 Cisco a/b/g Access Point (2)
Retail cost: $870 ($435x2)
Total: $112 versus $1110 . Savings: $998
TechSoup savings for 2009 If new versions of listed Microsoft products come out within 2 years, they are free. Shipping/handling is $27 or just download for free. Visual Studio comes with 2 years of MSDN Pro. There are no limits on how many times you can order the e-Skills360 courses. Item TechSoup cost Retail cost Savings Windows Vista Business Upgrade 64-Bit $150 (15) $3000 (15) $2850 TechNet Plus Single User (2 year) $21 $1200 $1179 Visual Studio 2008 Pro with MSDN Pro $48 $1000 $952 Quicken Premier 2008 (25 CD-ROMs) $90 $2000 (25) $1910 e-Skills360°: 10 Course Registrations $80 $480 $400 Sun Fire X4100 M2 x64 Server $450 (2) $2976 (2) $2526 Totals $839 $10656 $9817
Google for Non-Profits
Google Grants, Google Apps, Maps & Earth, Checkout, Analytics, YouTube, Google Gadgets, Google News, Google Groups, Blogger, Google SketchUp
Wiki; docs; email (7GB+); video (10GB); calendars; text, video, and voice chat; etc.
$50/year/user; free for non-profits
Broadcast your cause to the world's largest online video community.
Engage millions of potential supporters, volunteers, and donors and stimulate interest in your project through the power of online video.
The option to drive fundraising through a Google Checkout "Donate" button.
YouTube: more info
Premium branding capabilities and increased uploading capacity.
Listing on the Nonprofit channels and the Nonprofit videos pages.
Ability to add a Call-to-action overlay on your videos to drive campaigns.
YouTube: Requirements & FAQ
To become a YouTube Partner , you must meet these minimum requirements:
You create original videos suitable for online streaming.
You own or have express permission to use and monetize all audio and video content that you upload -- no exceptions.
You regularly upload videos that are viewed by thousands of YouTube users.
http://www.google.com/nonprofits/youtubetutorial.html Tutorial on getting started
http://www.youtube.com/watch?v=TIdEnSkhA9A Broadcast Your Cause
Customer Relationship Management (CRM)
Manage a wide range of constituents in one place including donors, volunteers, board members, and more.
Web Building: The website builder comes complete with numerous backgrounds, stock images, and other customizable preferences.
Web Design: Volunteer web design program pairs talented web-savvy volunteers with nonprofit organizations in need of assistance. Whether an organization is in need of a new site, or simply wants to revitalize their online presence, their designers are ready to help.
Grassroots.org Graphics Design
Graphic Design: The volunteer graphic design program matches volunteer designers with organizations interested in developing graphic material for website and other purposes. Graphic designers work one-on-one with nonprofits to develop these materials.
Language Translation: Language translation program provides nonprofits with free access to an instant website translation service. With this service installed, one simple click allows a visitor to view a site in fifteen of the world's most popular languages.
Grassroots.org Search Engines
SEO Consultation: By optimizing site content for search engines, nonprofits can reach new donors, volunteers, and clients with minimal investment of time and money. The Search Engine Optimization (SEO) program helps nonprofits to optimize their website's content through online educational materials and individualized consultations.
Grassroots.org Project Consulting
Project Consulting: Social venture consulting program pairs talented MBA students from participating schools with nonprofits in semester-long project-based consulting partnerships. The program helps entrepreneurial nonprofits increase their organizational capacity by providing direct access to free business consulting.
Grassroots.org Phone Service
Phone Service: Free phone service program provides nonprofits with a toll-free "virtual office" number, complete with extension and voicemail capabilities. The "virtual office" number can ring any phone (landline or cell), allowing organizations to connect with clients, volunteers, and donors--regardless of location.
Provided by Phone.com and is free for one year. Includes 300 minutes/month.
Grassroots.org Content Filtering
Content Filtering: The free content filtering tool will help you restrict unwanted content from any computer in your network.
Customize restricted web content depending on your users and client-base. The tool helps build capacity for organizations looking to create a safe atmosphere for their client-base.
Get one year of Cyclope's Content Filtering Software for free. Up to 15 users.
Grassroots.org User Monitoring
User Monitoring: Grassroots.org's user monitoring tool will help you gather statistics on Internet and computer usage within your computing network. Comprehensive data is organized via charts and graphs, and allows you to check how much time is being spent using certain software or viewing certain websites.
Grassroots.org Online Marketplace
Online Marketplace: Free online marketplace provides you with your own co-branded marketplace. By having your supporters do their online shopping at your marketplace, you will receive a percentage of the money that they spend shopping online.
FREE Professional Web Hosting which includes a dedicated IP address, domain name, both Windows 2008 and Linux hosting platforms, generous storage, bandwidth, email accounts and all other standard Web hosting features.
FREE Hosted Exchange Email as an alternative to the email accounts included with Pro Web Hosting package. Full Exchange seats with a free Outlook 2007 or Entourage 2008 license.
FREE SharePoint Hosting with unlimited users and sub-sites to help team members and volunteers collaborate on projects.
Requires a small text link back to the non-profit page on myhosting.com.
Things to Consider
Real need for someone skilled in technology.
Lots out there, for those who know how to find them.