Review your Next Actions by context. Do in batches.
In addition to Next Actions, you can also have Projects, Someday/Maybes, Waiting For, Deferred, Agendas
Project = anything requiring more than one action
Horizons of focus: runway (next actions), 10000 ft view (projects, this yr), 20000 ft view (areas of focus), 30000 ft (1-2 yrs), 40000 ft (3-5 yrs), 50000 ft view (life goals)
Weekly review: a weekly appt with yourself. The key to successful GTD, though most neglected. 1-2 hrs long.
“ Process” your intray
Revisit Someday/Maybes, Projects, Waiting For, Next Actions
Two minute rule: if the item can be completed in < 2 minutes, do it right then, rather than process it for later
Calendar: Only what must be done on a certain date.
Tickler file: 43 folders, labeled 1-31 and January-December. Use it to park physical items like bills not yet due. Look at the current day’s file. On the new month, look at that month’s file and if necessary move those into the appropriate 1-31 folders.
With GTD, easy to fall off the wagon. Also easy to fall back on.
Your secret to success: Delegate everything! Let go!
Tim even outsourced his online dating – successfully!
Hire 1 or more “VAs” at < ½ what you earn per hour
Calculate your hourly rate. Annual income is a very deceptive number that people use to justify unsustainable workloads.
Repetitive task? Delegate it.
What can you outsource?
Administration tasks like prospecting, research (compiling spreadsheets of bloggers), analysis that doesn’t have a creative element, travel arrangements, product sourcing, manufacturing, quality assurance, shipping, customer service, regulatory/compliance tasks, etc.
What shouldn’t you outsource?
What you really enjoy doing
Tasks requiring a high proficiency in English that is hard to replicate overseas
Selecting a VA (Tim’s advice)
Make enough inquiries to receive 20-30 proposals.
Look to hire multiple VAs. Never hire a single individual. You don't want your project to fail because someone quit, got sick.
Immediately delete any boilerplate form responses.
Assign an easy 20-30 minute task to the top 3-5 candidates to test for reliability. This will eliminate around 50% of them.
If your project takes 20-30 hrs, assign it to all three & ask them to stop after 3 hrs & send you what they’ve done. You’ll know who performs best.