Fiscal Year 2008 .doc.doc


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Fiscal Year 2008 .doc.doc

  1. 1. U.S. Department of Homeland Security | Federal Emergency Management Agency Fiscal Year 2008 Emergency Operations Center (EOC) Grant Program Frequently Asked Questions (FAQs) 1. What is the purpose of the FY 2008 EOC Grant Program? The FY 2008 EOC Grant Program is intended to improve emergency management and preparedness capabilities by supporting flexible, sustainable, secure, and interoperable EOCs with a focus on addressing identified deficiencies and needs. Fully capable emergency operations facilities at the State, local, and tribal levels are an essential element of a comprehensive national emergency management system and are necessary to ensure continuity of operations and continuity of government in major disasters caused by any hazard. 2. What is the FY 2008 EOC Grant Program period of performance? The FY 2008 EOC period of performance is 36 months. 3. Who is eligible to apply for funding? The State Administrative Agency (SAA) is the only eligible entity able to apply to FEMA for the available funding on behalf of qualified State, local, or tribal government’s principal EOCs. Each eligible EOC project must have a completed investment justification submitted to the SAA for state review. 4. Can a county and the city(ies) within that county each submit an EOC project for their principal EOC? Yes, the county’s principal EOC may submit a project. In addition, each city within that county may submit a project for its principal EOC. 5. Are fusion centers eligible to request funding? No, EOC grant program funds are not intended to support fusion centers. 6. Are college and university EOCs eligible to request funding? No, they are not eligible. For FY 2008, the State, local, or tribal government’s principal EOC is the only eligible EOC. 7. Where should applications be submitted? SAAs must submit state-reviewed applications for FY 2008 EOC grant funds online, through the Grants Management System (GMS) at and not FEMA recognizes that the EOC grant guidance and some supporting documents identify, 1
  2. 2. U.S. Department of Homeland Security | Federal Emergency Management Agency however, FEMA was unable to make the correction prior to release. FEMA will provide several reminders to SAAs via CSID to ensure that all SAAs are able to apply on time. 8. Can a State, local, or tribal government’s principal EOC request funding for both a construction and renovation project? No. Each State, local, or tribal EOC may request funding for only one construction or renovation project. 9. How much funding may each eligible EOC request? Each eligible EOC may request up to $1,000,000 for one construction project or up to $250,000 for one renovation projects through the FY 2008 EOC Grant Program. Construction and renovation projects selected for funding will receive the full amount requested. 10. What is considered construction and what is considered renovation? For the FY 2008 EOC Grant Program, “construction” is defined as changing the footprint of a facility, while “renovation” is considered any internal improvement only to an existing center. This definition applies to the physical facility of the current or new EOC. For example, an EOC moving to another floor or another building, which does not require changing the footprint of the new space, is still considered renovation. Adding a perimeter fence is considered construction because it disturbs the physical footprint of the building. However, the addition of a fence should be part of a broader construction project and not the sole reason of the project. 11. What is the application deadline? The FY 2008 EOC Grant Program applications are due to FEMA on July 28, 2008. 12. Will the application deadline be extended? No, FEMA will not be able to extend the application deadline. 13. Does the SAA have the flexibility to establish internal deadlines to ensure that the state- level review is completed prior to submitting eligible applications to FEMA? Yes, states have this flexibility. FEMA encourages the SAA to coordinate with the state emergency management agency to determine state deadlines and to conduct the state-level review. 2
  3. 3. U.S. Department of Homeland Security | Federal Emergency Management Agency 14. Can the state veto a local application? No, the state can not veto a local application during its review. However, applications that are incomplete or that are not completed using the FEMA-provided template should be considered ineligible and should not be submitted to FEMA. 15. What is the match requirement for the FY 2008 EOC Grant Program? There is a Federal match requirement of 75 percent and a 25 percent grantee cost share cash- or in-kind match. The grantee match can only be made with costs that are allowable under the EOC program. 16. Are management and administrative costs an allowable expense under the FY 2008 EOC program? Management and administrative costs are allowable under the FY 2008 EOC Grant Program. A maximum of up to one percent (1%) of FY 2008 EOC Grant Program funds awarded may be retained by the SAA for management and administrative purposes associated with the award. Subgrantees may also use a maximum of up to one percent (1%) of the FY 2008 EOC Grant Program funds for management and administrative purposes associated with the award. 17. Can you elaborate on the facility assessment certification referenced in question I.B. of the EOC investment justification template? Recognizing the limited funds available that are available for the FY 2008 EOC grant program, a priority is being given to EOC projects that demonstrate pre-existing planning and addressing identified needs. The facility assessment could be a self-assessment, third party assessment, or government assessment – ie, the response requirement is flexible and intended to help the EOC demonstrate pre-existing planning and identified needs. 18. When will the Authorized Equipment List (AEL) be updated for allowable equipment as indicated in the program guidance? FEMA is working to update the AEL as soon as possible. 19. The appropriations language talks about funding for “equipping, upgrading, and constructing of EOCs.” Would equipment such as consoles, video displays, chairs, etc. be allowable expenses? Yes, equipment costs to equip or upgrade an EOC, such as digital displays and office furniture, are allowable costs under the FY 2008 EOC grant program, but only as part of a renovation or construction project. 20. Can you elaborate on how the EOC uses the SF-424C? 3
  4. 4. U.S. Department of Homeland Security | Federal Emergency Management Agency Each EOC project should complete the SF-424C Budget Information – Construction Programs, available online at, to outline their proposed project costs. The SF-424C can be completed and saved for submission by: Filling out the costs for each row under the Column A. Total Cost The form will automatically sum the total project costs under Row 16 Inserting 75% for the federal match in Row 17 The requested funding amount is automatically calculated in Row 17, Column C 21. Is land acquisition allowable? No, land acquisition (item #2 on the SF-424C) is not allowable under the FY 2008 EOC grant program. 22. Does every EOC project require an SF-424C? Yes, the SF-424C form is being used to outline proposed project costs and must be completed to support each EOC investment justification. 23. Do local jurisdictions need to complete the certification and assurances listed on page B-3? No, the assurances and certifications that are outlined in the grant guidance on page B-3 only need to be completed by the agency applying directly to FEMA, which is the SAA. Potential sub-recipients do not need to complete these forms, unless the SAA has an additional requirement that they are asking the sub-recipients to complete. Please contact your SAA for more information. 24. Can the scoring criteria provided to prioritize the EOC projects received by the state be shared with the local entities applying? Yes, the state-review scoring criteria can be provided by the state to local EOCs submitting applications. 25. I have a county that would like to apply for an expansion of their current EOC, but their current facility does not meet FEMA/federal construction guidelines (e.g. roof is only rated at 150 mph). Are they eligible to apply? Are they eligible without addressing items such as the roof? The EOC must meet FEMA/federal construction guidelines or the purpose of the proposed project must be to meet these gaps. 4