The Commonwealth of Massachusetts
Executive Office of Public Safety and Security
Office of Grants & Research
Ten Park Plaza, Suite 3720
Boston, Massachusetts 02116
Kevin M. Burke
Deval L. Patrick Tel: 617-725-3301 Secretary
Governor Fax: 617-725-0260
617-725-0267 Cynthia L. Duggan
Timothy P. Murray
Lieutenant Governor www.mass.gov/eopss Executive Director
NOTICE OF AVAILABILITY OF GRANT FUNDS
FFY 2007 HOMELAND SECURITY ASSISTANCE FOR
SELECT STATE AGENCIES
TA B L E O F C O N T E N T S
B. Eligible Applicants__________________________________________________________________3
C. Availability of Funding_______________________________________________________________3
D. Authorized Program Expenditures_____________________________________________________5
E. Application Instructions______________________________________________________________5
F. Project period______________________________________________________________________6
G. Submission and Deadline_____________________________________________________________6
H. Other Requirements_________________________________________________________________7
I. Where to Receive Additional Information_________________________________________________7
Appendix A- FFY 2007 Allowable Cost Matrix______________________________________________9
APPLICATION FOR GRANT FUNDS__________________________________________________13
MULTIPLE PROJECTS LIST__________________________________________________________14
PROJECT DETAILS FORM___________________________________________________________15
Notice of Availability of Grant Funds
HOMELAND SECURITY ASSISTANCE FOR SELECT STATE AGENCIES
FFY 2007 Homeland Security Grant Program
The Massachusetts Executive Office of Public Safety and Security (EOPSS) is making available Federal
Fiscal Year (FFY) 2007 Homeland Security Grant Program (HSGP) funding for select Massachusetts
Through the U.S. Department of Homeland Security (DHS) Preparedness Directorate’s Office of Grants
and Training, state agencies are eligible to receive funding to build capabilities that enhance homeland
security. The FFY 2007 HSGP reflects the Department’s commitment to work closely with the Nation’s
homeland security stakeholders in a unified national effort to address terrorist attacks, major disasters, and
other emergencies to enhance the security of our homeland.
At least 80% of the HSGP funding allocated to Massachusetts must be distributed to local municipalities
through a risk-based funding program and allocated through the five Homeland Security Planning
Councils. From the remaining funds EOPSS is making funding available to eligible state agencies through
this competitive grant program.
This Notice of Availability of Funds gives a brief overview of the HSGP and some specific guidance for
Massachusetts State Agencies that may be applying for funds. The information included here does not
provide complete details of the HSGP, its allowable and unallowable activities, equipment or costs.
Applicants are responsible for ensuring their applications fully comply with the federal guidance for the
HSGP. A link to the federal guidelines for this program and links to other pertinent documents that must
be consulted when preparing the application can be found in the Where to Receive Additional Information
B. Eligible Applicants
Limited to invited Massachusetts State Government Agencies
C. Availability of Funding
Department of Fire Services-
HAZMAT and Hazardous Device Project – up to $439, 000
CBRNE Interstate Project- up to $50,000
Department of Public Health-
Interstate Pandemic Flu Project- up to $50,000
Department of State Police-
Automated Critical asset Management System (ACAMS) Project- up to $1,073,000
Funds will be allocated from the state’s share of the following three funding streams that comprise the
FFY 2007 HSGP:
1. State Homeland Security Program (SHSP)
The State Homeland Security Program (SHSP) is a core homeland security assistance program that
provides funds to build capabilities at the State and local levels through planning, equipment, training, and
exercise activities and to implement the goals and objectives included in State Homeland Security
Strategies and initiatives in the Program and Capability Enhancement Plan. SHSP funding also supports
the four mission areas of homeland security—prevent, protect, respond, and recover—and addresses all of
the National Priorities and the 37 Target Capabilities, as they relate to terrorism.
The allowable scope of SHSP activities includes catastrophic events, provided that activities implemented
also build capabilities that relate to terrorism. Many of the capabilities included within the Target
Capabilities List (TCL) are dual-use in nature, in that they can apply to both terrorism preparedness as
well as other hazards. Activities implemented under SHSP must support terrorism preparedness and build
or enhance capabilities that relate to terrorism in order to be considered eligible, even if the capabilities
themselves do not focus exclusively on terrorism. For example, mass evacuation planning supports
terrorism preparedness but also other types of catastrophic events. Planning for pandemic influenza and
linking that effort to a larger bioterrorism preparedness effort offers another example. Grantees must
demonstrate the dual-use nature of any activities implemented under this program that are not explicitly
focused on terrorism preparedness.
2. Urban Areas Security Initiative (UASI)
The FFY 2007 UASI program provides financial assistance to address the unique multidiscipline
planning, operations, equipment, training, and exercise needs of high-threat, high-density Urban Areas,
and to assist them in building and sustaining capabilities to prevent, protect against, respond to, and
recover from threats or acts of terrorism. The FFY 2007 UASI program provides the opportunity to
enhance regional preparedness efforts. Urban Areas must employ regional approaches to overall
preparedness and are encouraged to adopt regional response structures whenever appropriate to meet the
goals identified in the Urban Area Homeland Security Strategy and common, measurable objectives.
Security and preparedness officials at all levels should seek opportunities to leverage funding from
multiple sources whenever possible and not restrict their activities to Federal funding alone. UASI
funding will be provided to identified Urban Area authorities through the SAAs. In some instances Urban
Area boundaries cross State borders. States must ensure that the identified Urban Areas take an inclusive
regional approach to the development and implementation of the FFY 2007 UASI program and involve
the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, State
agencies, Citizen Corps Council(s), and MMRS(s) in their program activities. Investments should focus
on outcomes that increase capabilities to prevent, protect against, respond to, or recover from CBRNE,
agriculture, and cyber terrorism incidents; however, the allowable scope of UASI activities includes
catastrophic events, provided that these activities also build capabilities that relate to terrorism. Many of
the capabilities included within the TCL are dual-use in nature, in that they can apply to both terrorism
preparedness as well as other hazards. Activities implemented under UASI must support terrorism
preparedness and build or enhance capabilities that relate to terrorism in order to be considered eligible,
even if the capabilities themselves do not focus exclusively on terrorism. For example, mass evacuation
planning supports terrorism preparedness but also other types of catastrophic events. Planning for
pandemic influenza and linking that effort to a larger bioterrorism preparedness effort offers another
example. Grantees must demonstrate the dual-use nature of any activities implemented under this program
that are not explicitly focused on terrorism preparedness.
3. Law Enforcement Terrorism Prevention Program (LETPP)
In FFY 2007 the Law Enforcement Terrorism Prevention Program (LETPP) is focusing on providing
resources to law enforcement and public safety communities (working with their private partners) to
support critical terrorism prevention activities such a establishing / enhancing fusion centers and
collaborating with non-law enforcement partners, other government agencies, and the private sector.
Although other prevention activities continue to be allowable, the priority for FFY 2007 is the
establishment and enhancement of fusion centers. Effective prevention efforts depend on the ability of all
levels/sectors of government and private industry to collect, analyze, disseminate, and use homeland
security-related intelligence. This capacity, known as the “fusion process,” serves as the foundation for all
State and Urban Area fusion centers. Accordingly, the establishment of a network of fusion centers to
facilitate effective nationwide homeland security information sharing is a top prevention priority that will
be supported through the expanded FFY 2007 LETPP.
Establishing a baseline capability level within all State and Urban Area fusion centers is the primary
emphasis of FFY 2007 LETPP fusion-related guidance. Fusion centers should achieve a diversified
representation of personnel based on their specific needs and functions. LETPP guidance related to fusion
centers will be specifically highlighted in each of the sections below. Additional guidance is available at
D. Authorized Program Expenditures
Funding may only be used for expenditures in the following five (5) cost categories:
2. Organizational Activities
3. Equipment Acquisitions
Review the “Allowable Cost Matrix” in Appendix A for descriptions of authorized expenditures.
E. Application Instructions
Each agency may submit only one application. The application may contain multiple projects. If
multiple projects are proposed, each must be described and budgeted separately.
Applications must be submitted on the forms provided or the application will be returned for re-
submittal. Proposal information should be comprehensive enough to explain and justify the project, but
limited in length so that it fits into the forms provided (excluding appendices for supporting information).
EOPSS may request additional information as needed. All pages must on white 8.5”x11” paper, printed
on one side, with one-inch margins, and written in a font size of 11 or larger.
The proposal must include the following components:
• Application for Grant Funds cover sheet- All sections must be completed and signed (blue ink)
by an individual who is duly authorized to apply for grant funds on behalf of the organization.
• Project Narrative- This section includes a project summary, an explanation of why the project is
needed, a detailed project description, specific goals, objectives, major activities, deliverables, and
identification of the roles and responsibilities of key staff and partner organizations.
• Sustainability Plan- Proposals must clearly describe how projects will be sustained when the
awarded grant funds are exhausted. Sustainability plans must address long-term costs such as
personnel, equipment maintenance, repairs, replacement, software licensing, etc. and not rely upon
future grant awards.
• Project Table- Complete and submit only if multiple projects are being proposed. The table must
list each proposed project, each project’s budget and a grand total for all projects.
• Budget Narrative- This section must describe and directly link each specific project component
to the items listed in the Budget and Budget Detail.
• Budget- The Budget must provide the total proposed expenditures for each of the five applicable
spending categories (Planning, Organizational Activities, Equipment, Training and Exercises).
These totals for each category must be derived from, and be equal to, the amounts listed in the
Budget Detail (described below).
• Budget Detail- This section must provide specific line item details of how the funds are proposed
to be used. The Budget Detail line items must be grouped into the following categories of
expenses: Personnel; Fringe; Indirect Cost; Overtime; Consultants, Contracts; Travel; Equipment;
Supplies; and Other.
• Budget Timeline- This section must provide a projection of the expenditures during each of the
calendar quarters of the project period. Projects should be scheduled for completion in 12 months,
but no longer than 18.
• Project Timeline- The proposal must include a timeline that lists all major project tasks to be
undertaken during each of the calendar quarters of the project period.
F. Project period
Projects are expected to be completed in 12-18 months. Project start dates will vary throughout calendar
year 2008 and be tailored to each individual award. Projects will commence upon full execution of an
Interdepartmental Service Agreement, and notification that funds have been made available by the
Massachusetts Office of the Comptroller. The project period will end on 12/31/2009
G. Submission and Deadline
An electronic copy, one original, plus 4 copies of the proposal, along with a signed Cover Sheet and all
required supporting documentation must be received on or before 5:00 pm, Friday February 15, 2008
Massachusetts Executive Office of Public Safety and Security
Office of Grants and Research
Homeland Security Division
Ten Park Plaza, Suite 3720
Boston, MA 02116
Email electronic copies to: email@example.com
H. Other Requirements
National Incident Management System (NIMS)
All award recipients shall, within their respective agencies, take (at a minimum) ICS 100 and IS 700
training. The determination of who should take these courses within the agency is made at the agency
level. EOPSS, through the Statewide NIMS Advisory Group, has developed an ICS training matrix which
can assist in the agency determination. This matrix is available here:
http://mass.gov/Eeops/docs/programs/hs/nims_advisory_flowchart.doc. ICS 100 and IS 700 are available
on-line for free here: http://training.fema.gov/IS/. Please contact Jeff Timperi, at 617.725.3324 or via
email at Jeff.Timperi@state.ma.us ,with any NIMS-related questions.
All award recipients that are also on the Statewide NIMS Advisory Group shall participate in the on-line
NIMSCAST (NIMS Capability Assessment Support Tool). This assessment will be coordinated by
Training and Exercise Proposals
Training and exercise proposals must adhere to EOPSS Training and Exercise Guidelines (found here:
http://mass.gov/Eeops/docs/programs/hs/FFY06_training_and_exercise_guidelines.doc) and U.S. DHS
training and exercise requirements (found here:
http://www.ojp.usdoj.gov/odp/docs/fy07_hsgp_guidance.pdf). Please contact Garrett Hair, at
617.725.3319 or via email at Garrett.Hair@state.ma.us, with any training and exercise questions.
Method of Compensation
The method of compensation shall be reimbursement in accordance with the reimbursement and
drawdown procedures of the Commonwealth of Massachusetts Office of the Comptroller. The recipient
agrees to maintain appropriate records of actual costs incurred and to submit expenditure information to
EOPSS with programmatic and financial quarterly reports or reimbursement requests. No costs eligible
under this agreement shall be incurred before finalization of the Interagency Service Agreement (ISA) or
after December 31, 2009. All goods and services must be purchased and delivered prior to termination of
The recipient shall maintain effective control and accountability over all funds, equipment, property, and
other assets issued under the grant agreement as required by the Commonwealth of Massachusetts. An
electronic inventory list should be maintained to track equipment purchases. The recipient shall keep
records sufficient to permit the tracing of funds to ensure that expenditures are made in accordance with
this Grant Agreement.
Grant recipients shall submit quarterly programmatic and financial reports to Jeffrey Brownell at EOPSS
no more than 15 days after a calendar quarter ends. Financial reports must be submitted regardless of the
level of spending activity. The first reporting period shall begin on the date EOPSS executes the ISA and
may or may not cover a full calendar quarter.
I. Where to Receive Additional Information
FFY 2007 Homeland Security Grant Program– Federal Guidelines http://www.ojp.usdoj.gov/odp/
FFY 2007 Homeland Security Grant Program- Investment Justification Reference Guide
Homeland Security Presidential Directive 8 (HSPD-8) Information, including Capabilities-Based
Planning Guidance, National Planning Scenarios, and National Priorities
Commonwealth of Massachusetts State Homeland Security Strategy
FFY 2007 Authorized Equipment List (AEL)
ICS Training Matrix which can assist in the agency determination.
If you have any questions about the content of this guidance, please contact:
Jeffrey Brownell at firstname.lastname@example.org or 617.725.3323
Appendix A- FFY 2007 Allowable Cost Matrix
U.S. DEPARTMENT OF HOMELAND SECURITY | HOMELAND SECURITY GRANT PROGRAM
*Only select sub-categories within AEL Categories 3 and 20 are eligible for FFY 2007 BZPP funding.
These sections include: 3.1.6, 3.2.2, 3.2.3, 3.2.4, and 20.3.
APPLICATION FOR GRANT FUNDS
Massachusetts Executive Office of Public Safety and Security
Office of Grants and Research
Homeland Security Assistance for Select State Agencies
FFY 2007 Homeland Security Grant Program
I have reviewed and agree to abide by the requirements of the Notice of Availability of Grants Funds, as
well as all applicable federal and state grant requirements.
________________________________________________________ Date: ______________________
(Authorized signature in blue ink)
Print name: ________________________________ Title of signatory____________________________
Address, City, Zip
Address, City, Zip
Project type (check Organization
Planning al Activities Equipment Training Exercise
all that apply)
Massachusetts #1 #2 #3
Total Funding $
MULTIPLE PROJECTS LIST
Complete and submit this page only if application contains multiple projects
Priority Project Name Brief Description Funding Requested
Describe how the project is consistent with the goals of the State Homeland Security Strategy:
Identify all correlations to the seven National Priorities:
Describe project’s correlation to Massachusetts’ and/or UASI’s FFY 2007 Investment Justifications:
KEY PERSONNEL / ROLE
Organizational Activities $
1. Complete each column and group items by Cost Category (Personnel; Fringe; Indirect Cost;
Overtime; Consultants/Contracts; Travel; Equipment; Supplies; and Other).
2. For equipment, list the Authorized Equipment List Reference number.
3. Insert additional rows if needed.
Cost Category Description AEL ref. # QuantityUnit Cost Total
GRAND TOTAL $
1 2 3 4 5 6
PROJECTED $ $ $ $ $ $
PROJECTED % % % % % %
List each major activity and mark an “X” for each calendar quarter in which it will occur.
ACTIVITY 1 2 3 4 5 6
ORGANIZATION CONTACT NAME PHONE