MAGIC ERP Workshop April 29, 2009
<ul><li>Welcome and Introductions </li></ul><ul><li>Housekeeping </li></ul><ul><li>American Recovery and Reinvestment Act ...
American Recovery and Reinvestment Act <ul><li>General Overview </li></ul><ul><li>GOALS Impact </li></ul><ul><li>MAGIC Ove...
MAGIC Status April 29, 2009
<ul><li>Alternative 1 </li></ul><ul><ul><li>Continue the Current Model </li></ul></ul><ul><li>Alternative 2 </li></ul><ul>...
<ul><li>Acquire a new Statewide ERP system using commercial off-the-shelf software </li></ul><ul><li>Follow the five-phase...
Why not Alternatives 1 or 2? <ul><li>Postponing the inevitable </li></ul><ul><li>Costs associated are lost </li></ul><ul><...
Current System Architecture  MERLIN 1996 SAAS 1989 ACE 2003 MELMS 2005 I2K 2001 PayMode® Payments – 2002 WebProcure® 2007 ...
MERLIN 1996 ACE 2003 MELMS 2005 I2K 2001 PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 M...
MERLIN 1996 PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 MAGIC  Finance & Procurement H...
PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 MAGIC Phase 5 – On-going Support Invoicing...
ERP Benefits <ul><li>Improved Security / Single Sign-On </li></ul><ul><li>Fully Integrated Functions </li></ul><ul><li>Wor...
Risks of Implementing ERP <ul><li>Costs  </li></ul><ul><li>Scope of Change </li></ul><ul><li>Insufficient Staffing </li></...
Accomplishments <ul><li>Functional Requirements </li></ul><ul><ul><li>60+ meetings held with subject matter experts </li><...
Next Steps <ul><li>Obtain control agency requirement approval </li></ul><ul><li>Obtain ITS approval (4/30) to complete RFP...
Software RFP Timelines
SPAHRS SAAS MERLIN WebProcure MELMS I2K There are no more outlets without … Why do we need MAGIC?
MELMS
Breakout Sessions <ul><li>Participating Vendors </li></ul><ul><ul><li>ADP </li></ul></ul><ul><ul><li>Cogsdale </li></ul></...
Questions?
DFA/MMRS 501 North West Street, Jackson, MS 39201 1201A Woolfolk Building P. O. Box 267, Jackson, MS 39205-0267 Phone: (60...
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20090429 MAGIC ERP Presentation

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  • Continue the current model Improve efficiency and effectiveness of State operations without significant enhancements to the State’s systems Centralized Procurement Statewide Coordination of Employee Benefits Shared Services Alternative 2 Enhance legacy systems to close the gap between current functionality and the State’s business requirements Technical Upgrade of Underlying Software and Database Architecture Improved Security/Single Sign-On Workflow Capability Integrate Document Management Function with Legacy Systems Automate Budget Development Process Enhance Self-Service Time Entry Automated Intercept of Payments to Vendors Owing Taxes Streamline Financial Reporting Processes Project and Grant Accounting Enhancements TIPRA Compliance (mandate) Alternative 3 Implement a Tier 1 commercial off-the-shelf ERP solution Five-phase initiative to plan, select, implement, and support the ERP solution Avoid costs to operate, support, and upgrade legacy systems within the MAGIC scope Improve the efficiency of business processes to result in tangible benefits to the State
  • 20090429 MAGIC ERP Presentation

    1. 1. MAGIC ERP Workshop April 29, 2009
    2. 2. <ul><li>Welcome and Introductions </li></ul><ul><li>Housekeeping </li></ul><ul><li>American Recovery and Reinvestment Act </li></ul><ul><li>MAGIC Status </li></ul><ul><li>Breakout Sessions </li></ul><ul><li>Lunch </li></ul><ul><li>Breakout Sessions, cont. </li></ul>Agenda
    3. 3. American Recovery and Reinvestment Act <ul><li>General Overview </li></ul><ul><li>GOALS Impact </li></ul><ul><li>MAGIC Overall Impact </li></ul>
    4. 4. MAGIC Status April 29, 2009
    5. 5. <ul><li>Alternative 1 </li></ul><ul><ul><li>Continue the Current Model </li></ul></ul><ul><li>Alternative 2 </li></ul><ul><ul><li>Enhance the Legacy Systems </li></ul></ul><ul><li>Alternative 3 </li></ul><ul><ul><li>Implement an Enterprise Resource Planning (ERP) System </li></ul></ul>Alternatives
    6. 6. <ul><li>Acquire a new Statewide ERP system using commercial off-the-shelf software </li></ul><ul><li>Follow the five-phase approach to implement Finance and Procurement followed by HR/Payroll </li></ul><ul><li>Finance the MAGIC initiative with a combination of bond funds and current appropriations </li></ul>Recommendations
    7. 7. Why not Alternatives 1 or 2? <ul><li>Postponing the inevitable </li></ul><ul><li>Costs associated are lost </li></ul><ul><li>Age of current technology </li></ul><ul><li>Trained staff are retiring </li></ul><ul><li>SAAS has no vendor support </li></ul><ul><li>Every infrastructure software upgrade introduces additional risks of critical system malfunctions </li></ul><ul><li>Economic climate places existing niche system components in jeopardy </li></ul>Additional risks are listed in the MAGIC Business Case
    8. 8. Current System Architecture MERLIN 1996 SAAS 1989 ACE 2003 MELMS 2005 I2K 2001 PayMode® Payments – 2002 WebProcure® 2007 Banking System VitalChek 2001 E-Gov Portal PATS Early 1980s BRICKS 2010 Protégé Enterprise Asset/Fleet Management 2007-2008 Genie SPAHRS 1997 Invoicing – 2007
    9. 9. MERLIN 1996 ACE 2003 MELMS 2005 I2K 2001 PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 MAGIC Finance & Procurement SPAHRS 1997 Phase 3 – Finance & Procurement Invoicing – 2007
    10. 10. MERLIN 1996 PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 MAGIC Finance & Procurement HR / Payroll Phase 4 – HR / Payroll Invoicing – 2007
    11. 11. PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 MAGIC Phase 5 – On-going Support Invoicing – 2007
    12. 12. ERP Benefits <ul><li>Improved Security / Single Sign-On </li></ul><ul><li>Fully Integrated Functions </li></ul><ul><li>Workflow Capability </li></ul><ul><li>Expanded Standard and Adhoc Reporting </li></ul><ul><li>Up to Date Technical Architecture </li></ul><ul><li>Document Repository </li></ul>Additional benefits are listed in the MAGIC Business Case
    13. 13. Risks of Implementing ERP <ul><li>Costs </li></ul><ul><li>Scope of Change </li></ul><ul><li>Insufficient Staffing </li></ul><ul><li>Insufficient Funding </li></ul><ul><li>Ongoing Statutory Mandates </li></ul><ul><li>Ongoing Operational Needs </li></ul>
    14. 14. Accomplishments <ul><li>Functional Requirements </li></ul><ul><ul><li>60+ meetings held with subject matter experts </li></ul></ul><ul><ul><li>1,000+ given on-line access to review and provide feedback </li></ul></ul><ul><ul><li>7,000+ requirements identified </li></ul></ul><ul><li>Business Case Analysis (BCA) Adopted </li></ul><ul><ul><li>http://www.mmrs.state.ms.us/MAGIC/index.shtml </li></ul></ul><ul><li>Documented “As-Is” processes </li></ul>
    15. 15. Next Steps <ul><li>Obtain control agency requirement approval </li></ul><ul><li>Obtain ITS approval (4/30) to complete RFP </li></ul><ul><li>Document “To-Be” processes </li></ul><ul><li>Obtain Task Force approval of requirements </li></ul><ul><li>Develop RFP Evaluation Team </li></ul><ul><li>Complete, Release & Evaluate Software RFP </li></ul><ul><li>Develop, Release, & Evaluate Implementation Services RFP </li></ul>
    16. 16. Software RFP Timelines
    17. 17. SPAHRS SAAS MERLIN WebProcure MELMS I2K There are no more outlets without … Why do we need MAGIC?
    18. 18. MELMS
    19. 19. Breakout Sessions <ul><li>Participating Vendors </li></ul><ul><ul><li>ADP </li></ul></ul><ul><ul><li>Cogsdale </li></ul></ul><ul><ul><li>Empower </li></ul></ul><ul><ul><li>Kronos </li></ul></ul><ul><ul><li>Lawson </li></ul></ul><ul><ul><li>Oracle </li></ul></ul><ul><ul><li>SAP </li></ul></ul>
    20. 20. Questions?
    21. 21. DFA/MMRS 501 North West Street, Jackson, MS 39201 1201A Woolfolk Building P. O. Box 267, Jackson, MS 39205-0267 Phone: (601) 359-6570 Fax: (601) 359-6551 [email_address] MAGIC ERP Workshop

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