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© 2006 Copyright, Open Country. All rights reserved.
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  • Welcome to Open IT Forum. Please contact Mike.Grove@ocavalanche.com or Jay.Hansen@ocavalanche.com to join or answer questions about the Open IT community. “ You cannot solve the problems of the present with the solutions that created them.” Albert Einstein Today’s IT is primarily a supplier driven world. The time has come to provide a balance between IT users and IT suppliers. This balance will enhance both innovation and differentiation of IT while eliminating the waste of repeated problem solving. Michael Grove – a Founder of the Open IT Initiative
  • A huge opportunity to improving the value of IT contribution is the reduce the amount of duplicate problem solving, freeing up resources that don’t differentiate the Enterprise and more efficiently using resource to enhance differentiation. Open Source is a successful model where developers collaborate on specific projects - sharing skills, sharing code, and continuously improving projects. Open Source works. Linux, Java, and Apache are examples of very successful projects. These active communities are results oriented – they “walk the walk”, not just “talk the talk”. OPEN IT is the analog of Open Source except instead of code the collaborative effort are IT solutions and best practices. In Open IT, different IT organizations come together to collaborate on specific projects from a script that best supports a specific upgrade to a best practices on implementing security measures for mobile devices. Experts from collaborative members work together via a plan to “SOLVE IT ONCE”. Open IT is the natural next evolution from Open Source – from code collaboration to solution collaboration. Open IT Forum has more than two of successful years of IT collaboration as a proof point that working together on projects of shared interests works. Project Avalanche is demonstrating concrete value in major IT spending categories such as telecommunication, CRM, Desktop, and Oracle.
  • Open Country was founded over three years ago with mission of bringing IT solutions to organizations involved with Open Source deployments. The Avalanche Technology Cooperative was founded xxx years ago on a similar mission of bringing shared solutions to it member organizations. Together, Open Country and the Avalanche Technology Cooperative have joined together to form Open IT Forum, the organization that provides the day-to-day operations, management, marketing, and facilitation of sharing IT solutions. Our goal is simple, to enhance IT differentiation through collaboration. We intend to grow to 1000 strong members of the Global 2000 and have a core team of experienced industry veterans to guide us.
  • Open IT Forum is unique in providing a means toward real action. The legal framework that is provided give protection to our members and lets them share intellectual property safely. Open IT Forum leverages the collective intelligence of its members and this expertise extraordinary group is shared. Best practices are brought to life through hands-on facilitated projects and the power of the collective is brought forward when engaging certified vendors.
  • Welcome to OC-Avalanche. Please contact Mike.Grove@oc-avalanche.com or Jay.Hansen@oc-avalanche.com to join or answer questions about the Open IT community. “ You cannot solve the problems of the present with the solutions that created them.” Albert Einstein Today’s IT is primarily a supplier driven world. The time has come to provide a balance between IT users and IT suppliers. This balance will enhance both innovation and differentiation of IT while eliminating the waste of repeated problem solving. Michael Grove – a Founder of the Open IT Initiative
  • This inaugural event will take place on July xx. We’ll have featured speakers like Bill Vass of Sun Microsystems and Vin Melvin of Sanmina-SCI as well as a special guest speaker. We’ll be covering the current projects and discuss a shared vision and objectives among members. We’d like to have you join us as a member at this event.
  • Welcome to Open IT Forum. Please contact Mike.Grove@ocavalanche.com or Jay.Hansen@ocavalanche.com to join or answer questions about the Open IT community. “ You cannot solve the problems of the present with the solutions that created them.” Albert Einstein Today’s IT is primarily a supplier driven world. The time has come to provide a balance between IT users and IT suppliers. This balance will enhance both innovation and differentiation of IT while eliminating the waste of repeated problem solving. Michael Grove – a Founder of the Open IT Initiative
  • Transcript

    • 1. Open IT Forum Overview Enabling Open IT August 2006
    • 2. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 3. Open IT Overview <ul><li>Introductions </li></ul><ul><li>Agenda/logistics </li></ul><ul><li>Ideal Output of the meeting </li></ul><ul><ul><li>3 projects committed, united passion to build Open IT </li></ul></ul><ul><li>Open IT Summary </li></ul>
    • 4. The Opportunity: Solve IT Once Open Source Model Works Sharing/Improving of Code Enterprise 1 Enterprise 2 Enterprise 3 Open IT Model Works Enterprise n Sharing/Improving of Solutions Telco CRM Desktop
    • 5. Open IT Forum – Introduction <ul><li>Mission: Enable Open IT </li></ul><ul><li>Function: Manages collaborative groups, facilitate projects </li></ul><ul><li>Goal: Enhance Enterprise differentiation via IT </li></ul><ul><li>2006 Objective: 3 successful projects, 25+ members </li></ul><ul><li>2008 Vision: 1000 of Global 2000 belong to Open IT </li></ul><ul><ul><li>Average member clearly outperforms non-member </li></ul></ul><ul><ul><li>Improves IT – Vendor relationships. >> differentiation </li></ul></ul><ul><li>Core Team: Michael Grove, Andrew Black, Jay Hansen, Laurent Gharda, Bill French, and Mike Takamoto </li></ul>
    • 6. Open IT Forum Value Proposition <ul><li>Selective IP Sharing Legal Structure </li></ul><ul><li>Opportunity to share solutions, expertise, and results </li></ul><ul><li>Project based collaboration – increase innovation, reduces risk </li></ul><ul><li>Participative architecture – pooling of IP, and project contribution </li></ul><ul><li>Collective interface/leverage with certified vendors </li></ul><ul><li>Collaborative environment, expert facilitation of projects and management – Enabling Open IT </li></ul>
    • 7. Open IT: What is Different No No No No No No Gartner Executive Program Maybe Maybe Maybe No Yes Sharing Resources/Results No No No Maybe No Management Consultants No No No Yes Cum benefit from Members No No No Yes IP Contribution (Open IT) No No No Yes Certified Vendor Interface No No No Yes Best IT Solutions (BITS) Maybe No No Yes IP Sharing Structure Standards Groups Industry Groups User Groups OC Avalanche Membership Value Proposition
    • 8. Critical Success Factors <ul><li>Do Culture </li></ul><ul><li>Early Concrete Results </li></ul><ul><li>Selecting Projects and Collaborations that “matter” </li></ul><ul><li>Participative architecture </li></ul>
    • 9. Participative Architecture Number of Members Cum Benefit to each Member IP Contributions Project Contributions
    • 10. Open IT IP Contribution from Sun <ul><li>CIO Handbook </li></ul><ul><li>Sun IT Enterprise Architecture </li></ul><ul><li>Sun IT Architecture / Summary of Major Architectural Components </li></ul><ul><li>Sun IT Enterprise Architecture FY04-FY08 </li></ul><ul><li>Sun IT Enterprise Architecture FY04-FY08 Executive Summary </li></ul><ul><li>Sun IT Application Architecture </li></ul><ul><li>Sun IT Portal Architecture Strategy Overview </li></ul><ul><li>Edge WLAN Architecture </li></ul><ul><li>Sun IT SOA </li></ul><ul><li>Sun Software Vision </li></ul><ul><li>Sun IT Metrics Dashboard Fact Sheet </li></ul><ul><li>Sun IT Application Developer Handbook </li></ul><ul><li>Canary Load Monitor tool </li></ul><ul><li>Issue Tracker tool </li></ul>
    • 11. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 12. Input Max Rayner EVP Products & Services Chief Information Officer SurfControl August 2006
    • 13. Why I Joined Open IT <ul><li>IT is too important to approach as a hobby </li></ul><ul><li>IT is needlessly plagued by appalling incompetence </li></ul><ul><li>IT gets away with malarkey that shouldn't be tolerated </li></ul><ul><li>IT leaders need know-how & market power to succeed </li></ul>
    • 14. Getting IT Under Control <ul><li>IT 1.0: Fundamental Engineering Flaws </li></ul><ul><ul><li>IT/IS is at the &quot;Apollo 1&quot; stage </li></ul></ul><ul><li>IT 1.5: Can We Avoid Further Disasters? </li></ul><ul><ul><li>Why do we keep having &quot;Challenger&quot; events? </li></ul></ul>
    • 15. Getting IT Under Control <ul><li>IT 2.0: The Future of IT </li></ul><ul><ul><li>Leveraging community to secure success </li></ul></ul><ul><ul><li>From trial and error to the &quot;industrialization of IT&quot; </li></ul></ul><ul><ul><li>&quot;Building to code&quot; rather than &quot;coding to build&quot; </li></ul></ul><ul><li>In Engineering We Use Code Books </li></ul><ul><ul><li>Nobody wastes time re-inventing trivia </li></ul></ul><ul><ul><li>Code books reflect prior wisdom </li></ul></ul><ul><ul><li>Proven design patterns assure success </li></ul></ul>
    • 16. Why I Joined Open IT - Others <ul><li>Repeated Problem Solving </li></ul><ul><li>Need for Collaboration </li></ul><ul><li>Going beyond groups that talk to projects that walk </li></ul><ul><li>Cumulative benefit from others – knowledge, IP, Projects </li></ul><ul><li>Project facilitation by experts </li></ul><ul><li>Simple means of managing IP </li></ul><ul><ul><li>Avoiding commercial and Open Source pitfalls </li></ul></ul><ul><li>Results and Metric Driven </li></ul><ul><li>Ability to meet others with shared interests </li></ul>
    • 17. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 18. The Corporate Technology Collaboration and Exchange History of PROJECT:avalanche A gated community (Cooperative) that enable Avalanche Members: To contribute, legally distribute, and collaborate on shared intellectual property Application code and components, documents, or spreadsheets, etc. The Avalanche Cooperative Mission: Lower the overall cost of ownership for solutions focused on: infrastructure, operational, and end user requirements Through a Structured collaboration environment and process that facilitates intellectual property collaboration and acquisition of the technical and business solutions. Built by Corporations for the Benefit of Corporations
    • 19. History <ul><li>PROJECT:avalanche Objective </li></ul><ul><li>Evaluate the viability of a model that would enable corporations to reduce costs by leveraging a model similar to open source. </li></ul>Business Charter October 2003 February 2002 March 2004 Built by Corporations for the Benefit of Corporations Mission Solve common problems once through structured collaboration. <ul><li>Founding Principles </li></ul><ul><ul><li>Created and controlled by corporations to serve their information technology interests </li></ul></ul><ul><ul><li>Legal IP sharing infrastructure </li></ul></ul><ul><ul><li>Easy to use collaboration environment </li></ul></ul><ul><ul><li>Structured process to engage </li></ul></ul><ul><ul><li>Independently managed </li></ul></ul><ul><ul><li>Measured by the value created </li></ul></ul>
    • 20. PROJECT:avalanche History <ul><li>Digital Asset Management (DAM) </li></ul><ul><ul><li>Members: Best Buy & Jostens </li></ul></ul><ul><ul><li>Business requirement: joint development and deployment of a DAM solution </li></ul></ul><ul><ul><li>WAS NOT SUCCESSFUL </li></ul></ul><ul><ul><ul><li>No legal infrastructure to address IP issues </li></ul></ul></ul><ul><ul><ul><li>No shared workspace or repository </li></ul></ul></ul><ul><ul><li>Result </li></ul></ul><ul><ul><ul><li>Formation of PROJECT:avalanche </li></ul></ul></ul>
    • 21. Linux Application Server Research Project <ul><li>Members: Jostens, Select Comfort, Imation, Merrill Corporation </li></ul><ul><ul><li>Business requirement: </li></ul></ul><ul><ul><ul><li>Understand the operational and deployment impact of using Linux at the Oracle eBusiness application server layer </li></ul></ul></ul><ul><ul><ul><li>Theory: Linux will work, but what are the operational and performance impacts using real world data </li></ul></ul></ul><ul><ul><li>Vendor led project </li></ul></ul><ul><ul><ul><li>Domain expertise with Oracle, Linux, load / performance tools </li></ul></ul></ul><ul><li>Research phase successful – No deployment </li></ul><ul><li>Result </li></ul><ul><ul><li>White paper with results and specifics on deployment requirements </li></ul></ul><ul><ul><li>Deployment cook book with deployment release level requirements </li></ul></ul><ul><ul><li>Cook book approach for successful collaborative project execution </li></ul></ul><ul><ul><li>Start of the Oracle Collaboration Group </li></ul></ul>
    • 22. Enterprise Reporting Project <ul><li>Members: ePredix, PDI, Jostens, Select Comfort </li></ul><ul><ul><li>Business requirement: </li></ul></ul><ul><ul><ul><li>Deliver highly formatted reports to a large number of end users </li></ul></ul></ul><ul><ul><ul><ul><li>Commercial solutions did not provide the necessary ROI </li></ul></ul></ul></ul><ul><ul><ul><li>Theory: Open source solution(s) exist that could meet requirements </li></ul></ul></ul><ul><li>SUCCESSFUL PROJECT </li></ul><ul><li>Result </li></ul><ul><ul><li>6 open source projects comprise solution </li></ul></ul><ul><ul><li>Members saved on average $150,000 with limited staff involvement </li></ul></ul>
    • 23. Telecommunication Project <ul><li>Members: Jostens & Select Comfort </li></ul><ul><ul><li>Business requirement </li></ul></ul><ul><ul><ul><li>Access to lower telecommunication products </li></ul></ul></ul><ul><ul><li>Vendor led project </li></ul></ul><ul><ul><ul><li>Specific domain expertise in telecommunication industry </li></ul></ul></ul><ul><li>SUCCESSFUL PROJECT – Repeatable Solution </li></ul><ul><li>Result </li></ul><ul><ul><li>Average member savings 35% </li></ul></ul><ul><ul><li>50% faster contracting and solution development </li></ul></ul><ul><ul><li>75% increase in implementation and cutover to new contract. Realized savings on average 5 months sooner than planned. </li></ul></ul>
    • 24. Oracle Collaboration Group <ul><li>Members: 20 Members participating </li></ul><ul><ul><li>Business requirement: </li></ul></ul><ul><ul><ul><li>Collaborate on specific issues related to the Oracle 11.5.10 upgrade process </li></ul></ul></ul><ul><li>VERY SUCCESSFUL PROJECT </li></ul><ul><li>Result </li></ul><ul><ul><li>11.5.10 upgrade areas covered: </li></ul></ul><ul><ul><ul><li>Best practices – how to sell internally, project plans, elapse time reduction 30% </li></ul></ul></ul><ul><ul><ul><li>Hardware considerations – requires more hardware than expected </li></ul></ul></ul><ul><ul><ul><li>Shared issue & resolution logs </li></ul></ul></ul><ul><ul><li>Expanded collaboration </li></ul></ul><ul><ul><ul><li>M & A templates and best practices processes </li></ul></ul></ul><ul><ul><ul><li>Start of the Oracle Fusion Collaboration Group </li></ul></ul></ul><ul><ul><ul><li>Research into cooperative sandbox for Oracle Fusion collaboration </li></ul></ul></ul><ul><ul><ul><li>Research into Oracle eBusiness Suite Collaborative Operations </li></ul></ul></ul>
    • 25. Lessons Learned <ul><li>Concept is sound </li></ul><ul><li>Real value can be delivered to Corporations </li></ul><ul><li>Requires: </li></ul><ul><ul><li>Independent management </li></ul></ul><ul><ul><li>Structured facilitated process </li></ul></ul><ul><ul><li>Common </li></ul></ul><ul><ul><ul><li>Collaboration tools </li></ul></ul></ul><ul><ul><ul><li>Workspace’s </li></ul></ul></ul><ul><ul><ul><li>IP Repository </li></ul></ul></ul>
    • 26. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 27. Current/Pending Open IT Projects Founders Forum August 4, 2006 CRM Desktop Current Saved 35% 20 Companies Participating Phase 1 Complete Pending Software as a Service Security BITS (best IT solutions) Potential Projects IT Governance <ul><li>Open Source </li></ul><ul><li>M&A </li></ul>Beyond CIO Dashboard (ITRP) Desktop – Vista or Linux Telco
    • 28. Project Selection Criteria <ul><li>Motivated Project Champion </li></ul><ul><li>At least 3 members </li></ul><ul><li>Alignment – fits internal list, opportunity for budget savings, innovation – learning/risk improvement </li></ul><ul><li>Measurable results achievable </li></ul><ul><li>Differentiates Open IT from other venues </li></ul><ul><li>Success will bring believers, more members </li></ul><ul><li>12 months duration or less, milestones </li></ul><ul><ul><li>Ideally a reasonable milestone by 10-5 </li></ul></ul>
    • 29. Example: Desktop Project The Facilitating Process 1. Three or More Avalanche Members 2. CIO’s Set Direction, Scope, Goals, Team ID 3. Fact Finding Assessment – Issues/Needs/Outputs 4. Roadmap, Action Plan, Monthly/QTR Review 5. Best Practices, Measurement, Continuous Improvement Milestone Scenario 1. Sanmina, Sun, Ricoh, TBD 1. Aug. 4, 2006 2. Phases and scope defined: Open Source – non-office applications 2. Aug. 30, 2006 4. Team Assigned, project reviewed monthly 4. Oct. – Mar. 3. Status and opportunity of each member, options explored, phase 1 - pilot 3. Oct. 5, 2006 5. Results of pilot implementation, ITIL assessment, next steps 5. May, 2007
    • 30. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 31. Proposed Topic: Software As A Service Mainframe Minicomputers PCs & Client Server Distributed Apps Web Services Time Value Value of Connecting Applications & Alteration Agility Value of Core Applications
    • 32. SAAS Ideal Is Attractive… Traditional Software On-Demand Utility Build Your Own Plug In & Subscribe
    • 33. … and SAAS Beats Many Alternatives… On Demand Computing ROI Time Go Live ~ 12 Months Risk <50% Success 27 month Breakeven Enterprise Software Time Go Live ~ 6 Weeks Value to Customer Risk ROI 6 month Breakeven >90% Success
    • 34. … but SAAS-to-SAAS and SAAS-to-legacy Integration Can Be Daunting
    • 35. SAAS <ul><li>Pain/opportunity: Leverage SAAS better </li></ul><ul><ul><li>Scope: Explore Best IT Solutions for SAAS use </li></ul></ul><ul><ul><ul><li>Identify critical canonic integrations </li></ul></ul></ul><ul><ul><ul><ul><li>SAAS-to-SAAS and SAAS-to-legacy </li></ul></ul></ul></ul><ul><ul><ul><li>Milestones </li></ul></ul></ul><ul><ul><ul><ul><li>Agree on list of interest by October 5 th </li></ul></ul></ul></ul><ul><ul><ul><li>Desired output at a later date upon project end </li></ul></ul></ul><ul><ul><ul><ul><li>1) Cookbook with specific how-tos </li></ul></ul></ul></ul><ul><ul><ul><ul><li>2) Suggested prescriptions for vendors along agreed areas </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Could include security, APIs, new standards, etc </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><li>3) Plan and execution to influence vendors as needed </li></ul></ul></ul></ul>
    • 36. CIO Dashboard and Beyond <ul><li>Demonstration of Sun Capability </li></ul><ul><li>Next steps where collaborative efforts makes </li></ul><ul><li>A what if project proposal </li></ul><ul><ul><li>Suggested Scope </li></ul></ul><ul><ul><li>Desired Output – the successful outcome </li></ul></ul><ul><ul><li>First step milestone by October 5th </li></ul></ul>
    • 37. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 38. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 39. Key Elements to Foster Open IT <ul><li>Vehicle to enable: </li></ul><ul><ul><li>Minimal Legal expense and hassle to collaborate </li></ul></ul><ul><ul><li>Ability to both control and share IP </li></ul></ul><ul><ul><li>Clear corporate structure that allows members to direct the focus and priorities while minimizing management attention </li></ul></ul><ul><ul><li>Scaleable processes – infrastructure, project management, IP distribution, commerce </li></ul></ul><ul><ul><li>User driven projects where vendors are invited as needed </li></ul></ul><ul><ul><li>.org to foster community and Open IT contribution </li></ul></ul><ul><ul><li>Motivated management to facilitate projects, drive growth, and measure performance </li></ul></ul>
    • 40. Open IT Structure Board 2 Open Country 2 Independents 1 Member 2 Members 2 Open Country 1 Independent Based on project/group rules: Members can crossover in groups and projects Open Country Open IT Forum Open IT Silicon Valley Open IT Universities Open IT India Project Project Project Project Project Project Project Project Project OpenIT.org Non Profit Community Model Managed by Open IT Forum
    • 41. Open IT IP Flow Open IT.org Non Profit Community Model <ul><li>IP from Projects can flow: </li></ul><ul><li>Back to project members </li></ul><ul><li>To the Sponsoring Group </li></ul><ul><li>Other Groups or all members </li></ul><ul><li>.org </li></ul><ul><li>Forum </li></ul><ul><li>IP Contribution by Members to: </li></ul><ul><li>Projects </li></ul><ul><li>Groups </li></ul><ul><li>Forum </li></ul><ul><li>.org </li></ul><ul><li>IP from Groups can flow: </li></ul><ul><li>To members </li></ul><ul><li>To other Groups </li></ul><ul><li>All members </li></ul><ul><li>.org </li></ul><ul><li>Forum </li></ul>Open Country Open IT Forum Open IT Silicon Valley Open IT Universities Open IT India Project Project Project Project Project Project Project Project Project
    • 42. Open IT Business Model Open IT.org Non Profit Open Country Open IT Forum Open IT Silicon Valley Open IT Universities Open IT India Project Project Project Project Project Project Project Project Project <ul><li>Forum initial capital from Open Country </li></ul><ul><li>Employees – initially OC, later Forum </li></ul><ul><li>Income Sources – Annual Member fees, transactions from IP and project content </li></ul><ul><li>% Fees go to Groups (10-20%) </li></ul><ul><li>May commercialize some IP </li></ul><ul><li>Provide Infrastructure for IP, etc </li></ul>Forum <ul><li>Initial Capital from Open Country </li></ul><ul><li>Employees – initially Forum, later .org </li></ul><ul><li>Income Sources – Annual Member fees, % transactions from IP and project content </li></ul><ul><li>Contributes back to the community – Open IT, other charitable activities related to IT </li></ul>. org <ul><li>Initial Capital from Forum </li></ul><ul><li>Employees from Forum </li></ul><ul><li>Income Sources - % Member Fees, % of transactions from Projects/IP </li></ul>Groups Projects <ul><li>Facilitator provided by Forum </li></ul><ul><li>Resources provided by Project members </li></ul><ul><li>Vendors/Consultants can be invited – they can contribute resources and IP </li></ul><ul><li>Project outputs can be distributed for free or fee </li></ul><ul><li>Forum has first right to commercialize </li></ul>
    • 43. Open IT Legal Structure Open IT.org Non Profit <ul><li>Projects are governed by a standard agreement </li></ul><ul><li>Requires 3+ members and a designated lead </li></ul><ul><li>Options provided for use of IP, commercialization of Project output </li></ul><ul><li>Projects follow a standard process – measured value </li></ul><ul><li>Project have a finite life </li></ul>Open Country Open IT Forum Open IT Silicon Valley Open IT Universities Open IT India Project Project Project Project Project Project Project Project Project Non-profit Promotes Open IT community Members automatically belong Vendors, non-members, individuals can join IP Managed by the Forum . org <ul><li>C Corp Subsidiary of Open Country </li></ul><ul><li>Fire Protection is of Open Country change in control </li></ul><ul><li>Managing Entity for “Group” subsidiaries of Forum </li></ul><ul><li>Managing Director for Open IT .org </li></ul>Forum Groups are subsidiaries of Forum Group size 20-40 Minimal governance Forum provides Management Focus and Direction – Exec Steering committee IP managed by Forum Groups
    • 44. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 45. Projects <ul><li>First Priority </li></ul><ul><ul><li>Dashboard </li></ul></ul><ul><ul><li>Sox </li></ul></ul><ul><ul><li>Security </li></ul></ul><ul><li>Second Priority </li></ul><ul><ul><li>Desktop </li></ul></ul><ul><ul><li>Open Source BITS </li></ul></ul><ul><ul><li>Data Warehouse </li></ul></ul><ul><ul><li>SAAS </li></ul></ul><ul><ul><li>Vendor Management </li></ul></ul><ul><li>Other </li></ul><ul><ul><li>VoIP </li></ul></ul><ul><ul><li>Oracle API for Web Services </li></ul></ul>
    • 46. Project Definition <ul><li>Define Project </li></ul><ul><li>Scope </li></ul><ul><li>Output </li></ul><ul><li>Milestones – Oct 5 th </li></ul><ul><li>Resources </li></ul><ul><li>Next Step </li></ul>
    • 47. Open IT Forum: Agenda August 3/4 2006 <ul><li>Founder’s Dinner – 6pm (Social Event) </li></ul><ul><ul><li>Guest Speaker – Stuart Cohen, CEO Open Source Development Lab </li></ul></ul><ul><li>Founder’s Session </li></ul><ul><ul><li>8:00-8:30am Continental Breakfast (Introductions) </li></ul></ul><ul><ul><li>8:30-8:50am Agenda Review and Open IT Overview (Grove) </li></ul></ul><ul><ul><li>8:50-9:20am Founder’s View – Why they joined Open IT </li></ul></ul><ul><ul><ul><li>Bill Vass, Vin Melvin, Sean Magee, Max Rayner </li></ul></ul></ul><ul><ul><li>9:20-9:50am Project Avalanche – Results, Lessons (Black) </li></ul></ul><ul><ul><li>9:50-10:00am Break </li></ul></ul><ul><ul><li>10:00-10:20am Open IT Project Process and Deliverables (Grove/Rayner) – Introducing Best IT Solutions (BITS) </li></ul></ul><ul><ul><li>10:20-11:50am Project Selection (Grove/Founders) </li></ul></ul><ul><ul><ul><li>IT Governance (Melvin), ITRP (Vass), SAAS (Rayner), Open Source Sandbox (TBD), Other </li></ul></ul></ul><ul><ul><li>12:00-1:00pm – Lunch, Open IT Model and Legal Structure (Grove/Radcliffe) </li></ul></ul><ul><ul><li>1:00-1:45pm Project Working Groups – Output of Scope, Direction </li></ul></ul><ul><ul><li>1:45pm-2:00pm Summary of Decisions, Actions, Issues </li></ul></ul><ul><ul><li>Next Meeting (October 5 Proposal) </li></ul></ul>
    • 48. Projects <ul><li>First Priority – First milestone, Oct 11 2006. </li></ul><ul><ul><li>Dashboard – Sun (Leslie Lambert/Robert Worall) and Ricoh (Sean Magee) </li></ul></ul><ul><ul><li>Sox – Sanmina (Vin Melvin) and Photon Dyanamics (Lee Penning) </li></ul></ul><ul><ul><li>Security – Agile (Sunny Azadeh) and Surf Control (Max Rayner) </li></ul></ul><ul><li>Second Priority </li></ul><ul><ul><li>Desktop </li></ul></ul><ul><ul><li>Open Source BITS </li></ul></ul><ul><ul><li>Data Warehouse </li></ul></ul><ul><ul><li>SAAS </li></ul></ul><ul><ul><li>Vendor Management </li></ul></ul><ul><li>Other </li></ul><ul><ul><li>VoIP </li></ul></ul><ul><ul><li>Oracle API for Web Services </li></ul></ul>
    • 49. Project Charter <ul><li>Derive value for members by sharing, identifying, and developing proven techniques and tools to manage SOX related controls. </li></ul>
    • 50. Deliverables/Output <ul><li>A baseline IT general controls framework that is consistent across all member companies. </li></ul><ul><ul><li>Define a standard set of controls from existing company inputs </li></ul></ul><ul><ul><li>Rationalize non-consistent controls against PCOAB guidance to establish core baseline for members. </li></ul></ul><ul><ul><li>Identify for core controls best mgmt processes and automation techniques or opportunities. </li></ul></ul>
    • 51. Deliverables/Output <ul><li>Share Application Control Frameworks between companies </li></ul><ul><li>Identify Common Application Controls </li></ul><ul><li>Establish Common Interface list and programming related control guidelines, (timeliness, accuracy, completeness) </li></ul><ul><li>Propose a packaging structure for controls documentation </li></ul><ul><li>At Project Conclusion, Prepare and present to partners a complete lessons learned session, results of rationalization, and proposal for potential next phase(s). </li></ul><ul><li>Product: A controls documentation repository for sharing review. A review of controls viewed as necessary and unecessary. A standard set of controls for IT GC and Application Related. </li></ul>
    • 52. Security Project <ul><li>Step 1: Obtain security policies and procedures from Sun and other Members. </li></ul><ul><li>Step 2: Schedule series of events to discuss best practices approach for security policies and procedures. </li></ul><ul><ul><li>GOAL: Arrive at an OpenIT Best Practice for Security </li></ul></ul><ul><li>Step 3: Discuss Architecture options for implementing security </li></ul><ul><li>Step 4: Obtain lists of current projects from Members and filter based on security related topics </li></ul><ul><li>Step 5: Determine if a collaborative security project(s) is feasible among the OpenIT Members </li></ul><ul><li>Review at October 11 th Meeting. </li></ul>
    • 53. Dashboard Project <ul><li>Define </li></ul><ul><ul><li>Make Sun Dashboard easy to install, generic, less Sun specific, “scope & scrub” </li></ul></ul><ul><ul><li>Possibly create an appliance for ease of deployment </li></ul></ul><ul><li>Scope </li></ul><ul><ul><li>Need to decide which modules to make “core” </li></ul></ul><ul><ul><li>Make Dashboard architecture flexible, easy to expand with other data feeders </li></ul></ul><ul><li>Output </li></ul><ul><ul><li>Easy installable modules </li></ul></ul><ul><ul><li>Comprehensive documentation set </li></ul></ul><ul><ul><li>ROI tools </li></ul></ul><ul><li>Milestones </li></ul><ul><ul><li>Scope of work document complete by September </li></ul></ul><ul><ul><li>Milestones to be determine the scope of work document </li></ul></ul><ul><li>Resources </li></ul><ul><ul><li>Sun, Ricoh can allocate a person, Andrew Black to also look a code </li></ul></ul><ul><li>Next Steps </li></ul><ul><ul><li>Have 5 look at product to help determine needs and what core set of functionality should be included. Use Webex to do this. Leslie has action item to complete by end of month. </li></ul></ul>
    • 54. Summary <ul><li>Next Meeting – Oct 11 </li></ul><ul><li>Issues to Address </li></ul><ul><ul><li>Clarifying the uses cases between the Forum, Groups, Projects </li></ul></ul><ul><li>Actions </li></ul><ul><ul><li>Describe more clearly the project management approach, Open IT Forum facility role, member role, third party role </li></ul></ul><ul><ul><li>Talk to current Cannery users and see if they want to join the group </li></ul></ul><ul><ul><li>Set up rules re use of member people (anti-poaching), defining who teams collaborate at both the group and project level </li></ul></ul><ul><ul><li>Open IT Forum to collect use cases from members and evolve infrastructure support. </li></ul></ul><ul><ul><li>Open IT Forum will review with members their list of both funded and unfunded projects and then facilitate member communication </li></ul></ul><ul><ul><li>Open IT Forum will gather Open IT contribution from members, and add them to the list available IP/data </li></ul></ul><ul><ul><li>Open IT Forum will draft legal structure and review with members </li></ul></ul>
    • 55. Open IT Forum Overview Solving IT Once August 2006
    • 56. Backup Slides
    • 57. Open IT Forum Membership Options Summary + Web community No No No 0 No Fee Contributor Collaborative Projects Collaborative Projects All Access to Reports, Roadmap, Data No No Yes Cooperative Board of Director Opportunity No No Yes Exec Policy Board No Yes Yes Project Leadership 1 2 5 No. of Collaborative Projects $20K $40K $100K Annual Dues Bronze Silver Gold Membership
    • 58. ITRP Vision <ul><li>ERP Functions for IT </li></ul><ul><li>“ Run your shop like you know you should be” </li></ul><ul><ul><li>Assets (Software, Hardware, Network) </li></ul></ul><ul><ul><ul><li>What are they </li></ul></ul></ul><ul><ul><ul><li>Where are they </li></ul></ul></ul><ul><ul><ul><li>Contracts </li></ul></ul></ul><ul><ul><ul><li>Ongoing tracking </li></ul></ul></ul><ul><ul><ul><ul><li>Performance </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Lifecycle management </li></ul></ul></ul></ul><ul><ul><li>Projects </li></ul></ul><ul><ul><ul><li>Formation </li></ul></ul></ul><ul><ul><ul><li>Staffing </li></ul></ul></ul><ul><ul><ul><li>Status </li></ul></ul></ul><ul><ul><ul><li>Financials </li></ul></ul></ul><ul><ul><li>People </li></ul></ul><ul><ul><ul><li>Project assignments </li></ul></ul></ul><ul><ul><ul><li>Resource availability </li></ul></ul></ul><ul><ul><ul><li>Contractor management </li></ul></ul></ul><ul><ul><ul><li>People Management </li></ul></ul></ul><ul><ul><ul><ul><li>Skills inventory </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Retention and development plans </li></ul></ul></ul></ul><ul><ul><li>Financials </li></ul></ul>CIO Sr. IT Business ITRP Collaboration Environment Member onboarding data used effective collaboration Project data Ruby on Rails MySQL Sun Metrics CIO dashboard Project datamodel ERP like datamodel Java / PHP Oracle Sun Canary Agent based monitoring tool Data capture Scripting language performance data Java / PHP Oracle Coeus Savvy Asset management Financial management telecomm Contract management Cold Fusion SQL/Server HotGigs Contractor MGT TBD FTE Mgmt Skills etc LINKAGE to Projects Cold Fusion Ruby on Rails SQL/Server Pentaho – Data Warehouse / Analytics / Reporting / Dashboards Dashboards & views for IT & Business Hosted application Outgrowth of the Avalanche Onboarding Process Could be delivered as a suite of applications
    • 59. Release 1 Approach Operational Users Operational Users Operational Users Operational Users Operational Users Operational Users CIO Sr. IT Business ITRP Collaboration Environment Member onboarding data used effective collaboration Project data Ruby on Rails MySQL Sun Metrics CIO dashboard Project datamodel ERP-like datamodel Java / PHP Oracle Sun Canary monitoring tool Data capture Performance data Java / PHP Oracle Coeus Savvy Asset management telecomm finc’l mgmt Contracts Cold Fusion SQL/Server HotGigs Contractor MGT FTE Mgmt Skills etc Linkage to Projects Cold Fusion Ruby on Rails SQL/Server Pentaho – Data Warehouse / Analytics / Reporting / Dashboards
    • 60. Release 2 Approach Cold Fusion SQL/Server Cold Fusion Ruby on Rails SQL/Server Ruby on Rails MySQL Operational Users CIO Sr. IT Business Java / PHP Oracle Pentaho – Data Warehouse / Analytics / Reporting / Dashboards MORE Common Operational UI Operational Users Operational Interfaces MS Project Help Desk Tools ESM Tools Avalanche Members Build & share interfaces to common operational tools Discovery Tools Teleco Bills ITRP Collaboration Environment Member onboarding data used effective collaboration Project data Sun Canary monitoring tool Data capture Performance data Coeus Savvy Asset management telecomm finc’l mgmt Contracts HotGigs Contractor MGT FTE Mgmt Skills etc Linkage to Projects
    • 61. Deliver ITIL Capabilities <ul><li>Several releases down the road </li></ul>CIO Sr. IT Business Operational Users Projects ESM Help Desk Other

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