Port Integration - Ship Reporting Formalities in the Port of Klaipeda - Algimantas Žygus

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Port Integration - Ship Reporting Formalities in the Port of Klaipeda - Algimantas Žygus

  1. 1. Ship Reporting Formalities in the Port of Klaipeda Algimantas Žygus Head of Technologies Department Klaipėda State Seaport Authority
  2. 2. Legal environment• Obligation for shipping agents to submit only e- documents when reporting ship calls (Order of Ministry of Transport, 2009-11-19)
  3. 3. Architecture of PCS
  4. 4. e-Documents (1)• FAL documents from shipping agents in 24 h. before arrival: – FAL1 (General Declaration) – FAL2 (Cargo Declaration) – FAL3 (Ship‘s Store Declaration) – FAL4 (List of Personal Belongings) – FAL5 (Crue List) – FAL6 (Passenger List) – FAL7 (Dangerous Cargo Declaration) – Maritime Health Declaration
  5. 5. e-Documents (2)• Some other documents: – Ship Consignments – Invoices of the motor transport – Rail consignments (KR-99, SMGS, CIM) – Request for cargo loading/unloading – Certificate of stevedoring work – Declaration for Goods Temporary Storage – T2L Declaration – Veterinary Import Declaration – Certificate of quality – Document of phytosanitary relevance – Etc.
  6. 6. Single Window approache• Single Point of Contact for: • Shipping agents: 8 e-Docs in advance • Freight forwarders: Requests for cargo unloading• Joint response from State Bordies for: • Ship Clearance • Cargo Clearance
  7. 7. Ship arrival process▪ Reporting of Ship Call (FAL documents) Joint response from State Bordies▪ Consignments & Req. For Unloading (positive, if no risk detected)▪ Declaration for Goods Temporary Storage▪ Risk analysis Unloading the Vessel
  8. 8. Ship Reporting by Shipping agent (FAL e-Docs in advance)Freight Forwarders Consignments State Bordies PTMS Request for Cargo unloading Temporary Storage KIPIS Declaration Port Terminals Fitosanitary & Veterinary e-Docs (if relevant)
  9. 9. FAL e-Docs Customs Border Guard ServicePTMS Public Health Centre Plant Protection Service Veterinary Service KIPIS Fishery DepartmentFAL documentsConsignmentsRequest for Cargo UnloadingGoods Temporary Storage Declaration
  10. 10. Safe Sea Net• PTMS data link to SSN: – PortPlus Notification Messages (ship call & dangerous cargo) – Ship Notification Messages (ship voyage info based on AIS data)
  11. 11. Future vision• Linking of KIPIS to RIKS (Customs Risk Analysis System)• Linking of KIPIS to MDAS (generating and transfer of ENS declarations to Customs)• Involvment of Lithuanian Tax Inspection as a new user group of KIPIS
  12. 12. Thank you! Algimantas ŽygusHead of Technologies DepartmentKlaipėda State Seaport Authority a.zygus@port.ltwww.portofklaipeda.lt

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