Final welcome to our presentation on supervision in nfe


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Final welcome to our presentation on supervision in nfe

  1. 1. Welcome to our Presentation onSupervision in NFE programs
  2. 2. Group Members Muntaha Hoque Rayhanul Haque Shamsun Nahar Afia Rahmaty Ridwanul Mosrur
  3. 3. Our Objectives To conceptualize the idea ofSupervision: Theory & Practice. To identify Supervision practices forNFE program in different types oforganizations. To develop a full-proof supervisionmodule along with supervisionstrategy.
  4. 4. Supervision: Conceptual FrameworkMeaning Definition Concepts
  5. 5. Supervision: MeaningSupervision means the act of watching over the work or tasks of another who may lack full knowledge of the concept at hand.Supervision does not mean control of another but guidance in a work, professional or personal context. [Source:]
  6. 6. Supervision: Definition Medieval (Late 16th century) Latin supervis-, past participle of ‘supervidere’ which means "oversee“. Latin ‘super’ means "over, above" + ‘videre’ means "see“. [Source: ] Oversee the performance or operation of a person or group, to mark out the errors and rectify them in order to ensure quality service and attain a certain goal.
  7. 7. Supervision: General Concept Observation of a certain task by management in order to ensure quality. In modern terms Supervision refers to- Training to enhance skills Select workers Judge result & find gaps To reshuffle workers if needed To give rewards to achievers and also punish failure
  8. 8. Supervision: TypesTypes of Supervision Activity in Focus Academic Supervision Administrative Supervision Nature Management Supervision Leadership Supervision Area Program (Full) Supervision Item (Partial) Supervision
  9. 9. Supervision style in NFE ? The supervision in NFE is of packed style. It works from both Academic &Administrative perspective. Considering the nature it is mostly‘Leadership Supervision’ rather than‘Management supervision’. Both of Program & Item Supervision is in practice.
  10. 10. Key points to understand Supervision in NFEAdministrative structure for Supervision. Supervision Strategy / Supervision Policy. Supervision Checklist
  11. 11. Organization in Focus Govt.– Islamic Foundation Bangladesh International- BRAC National– Dhaka Ahsaniya Mission
  12. 12. Islamic Foundation Bangladesh Baitul Mukarram mosque, the original home of IFB
  13. 13. Islamic Foundation Bangladesh Organization Profile:Establish in- 1975Type-Islamic education, research and activitiesHeadquarters-Islamic Foundation Bangladesh, Agargaon, Sher-e-Bangla Nagar, Dhaka-1207, BangladeshOfficial languages- Bengali, English, ArabicStaff - 1412
  14. 14. Islamic Foundation Bangladesh Administrative Structure for Supervision Supervisors from Head office Supervisors from Divisional office Supervisors from Supervisors from Project office Zilla office (Prokolpo Doptor) Supervisors from Thana office Supervisors from other Ministry, Department, Collaborative Org. & Master Trainer Civil Society& Model Caretaker
  15. 15. Islamic Foundation Bangladesh Institutions for SupervisionFor Supervision, there are Two groups of institutions- Group-A (includes General Resource Center & Model Resource Center) Group-B (includes all types of Mosque based Child & Mass Education center)
  16. 16. Islamic Foundation Bangladesh Supervision Policy (Group-A & B)There are Two parts in Supervision Resister(SR). * First part is for Supervision personnel fromIFB * Second part is for Others (Outsider of IFB) Each & every supervisors should keep a short,specific supervision report in SR. Responsible officer will take necessaryinitiatives according to the written comments inSR & a record should keep in 2nd column of SR.
  17. 17. Islamic Foundation Bangladesh Supervision Policy (Group-A & B) Field Officer / Field Supervisor will visit eachResource Center (RC) at least 2 times per month inhis/her area. Divisional / Zilla Officers will visit each RC at leastOnce in every 3 months. Supervisor will check previous reports to find if therecommended initiatives has taken or not. If necessary,meeting can be called. Recommendation from Outsider should be reported tothe responsible authority. [Source: Back cover of Supervision Resister]
  18. 18. Islamic Foundation BangladeshRank of Supervisor Day / Every day Every month Times Center Resource Center Resource (Per center center Month)Divisional Director 5 days 5 1 25 5Deputy Director 8 days 5 1 40 8Assistant Director 5 days 6 1 30 5Field Officer 8 days 6 1 48 8Field Supervisor 15 days 8 1 120 50Care Model 12 days 4 (with GRC) ---- 48taker General 8 days 4 ---- 32Master Trainer Directed by Governing Body, supervise Center & Resource center- 5 days/ month
  19. 19. Islamic Foundation Bangladesh
  20. 20. BRAC (Bangladesh Rural Advancement Committee) Type: Non-profit Founded in 1972 Location: Dhaka, Bangladesh Employees119,520 (Dec 2009) Website-- Fazle Hasan Abed, founder of BRAC
  21. 21. BRAC Administrative Structure for SupervisionEducation Head OfficeDevelopment Unit Regional Office Team Office Research & EvaluationField Operation Department Unit (RED)
  22. 22. BRAC Supervision Policy Regional Manager will supervise around 15 team- offices. Regional Manager will supervise for ensuring the quality of staffs who are involved in field level supervision. Regional managers will inspect schools as per demand & wish. Team in charge is responsible for team office and responsible for supervision & coordination. [Source: School Evaluation Mechanism in BRAC Education Programme by Samir R Nath, Research and Evaluation Division, BRAC]
  23. 23. BRAC Supervision Policy A team-in-Charge (TC) will supervise 70-80 schools. A Team-in-Charge (TC) will visit/supervise each school once in a month. Program Organizers (PO) & Resource Teacher (RT) are grass-root level supervisors. PO/ RT will supervise at least 12-15 schools. [Source: School Evaluation Mechanism in BRAC Education Programme by Samir R Nath, Research and Evaluation Division, BRAC]
  24. 24. BRAC Supervision FactsName of Number of Coordinator of Number of Times of VisitSupervisor Supervisor Schools for supervisionRegional 37 15 Team-in- 500 schools As per demandManager (RM) Charge & wishTeam-in- 505 4/5 POs 70-80 schools Each schoolCharge Once a monthProgram 2000 (approx.) 12-15 12-15 schools Each school 3Officer (PO) facilitator times in a week Resource Person: Tabassum Rania Chowdhury
  25. 25. BRAC Supervision matters Pupils’ attendance & participation in class Pupils’ Performance evaluation Community sharing & involvement Teaching-learning process. Uses & utilization of provided materials. School infrastructure [Source: School Evaluation Mechanism in BRAC Education Programme by Samir R Nath, Research and Evaluation Division, BRAC]
  26. 26. Dhaka Ahsania MissionFounded in 1958,Dhaka Ahsania Missionhas now beencelebrating its 50th yearof operation in 2007.
  27. 27. Dhaka Ahsania Mission Supervision Structure Central Level Regional Level Area Level Union Level (Supervisor)Center level ( SMC )
  28. 28. Dhaka Ahsania Mission Area of Supervision Regional Supervisor: # Teaching-Learning Quality # Supervision of Area supervisor * Regularity * Responsibility * Remedial Advocacy # Arrange a Coordination in Regional level.
  29. 29. Dhaka Ahsania Mission Area of Supervision Area Supervisor # Supply Teaching-Learning materials. # Supervision of Union Supervisor * As per Planning * Remedial advocacy * CMC meeting # Monthly refreshers’ training. # Support for week teachers.
  30. 30. Dhaka Ahsania Mission Area of Supervision Union Supervisor # Regular visit centers for supervision * Quality of Teaching * Use of Teaching-learning materials * Environment of centers. * Attendance rate # Create Students Profile continuing…
  31. 31. Dhaka Ahsania Mission Area of Supervision Union Supervisor # Help tutor for Monthly & Half-yearly exam # Support to Tutor for Organizing CMC meeting. # Learners’ home visit. # Visit 3 centers everyday. Each school 2 times/week
  32. 32. Role of Union Supervisor Dhaka Ahsania Mission Trainer Trainer Initiator Initiator Motivator MotivatorManagerManager Union Leader Leader Union Supervisor Supervisor Passive Passive Promoter Promoter Organizer Organizer Supporting Supporting Advisor Advisor body body
  33. 33. Dhaka Ahsania Mission Supervision Policy Main focus of Regional Supervisors (RS) will be the quality of Teaching-Learning Process in Child Learning Center (CLC). Master trainers, Area officers & union supervisors will work as the supporting body of Regional Supervisors. Regional supervisor will check if the Area Supervisors supervise & recommend regularly. Organize a monthly coordinating meeting in regional level focusing problems & remedial issues.
  34. 34. Dhaka Ahsania Mission Supervision Policy RS will ensure the total supervisory on the supplying process of Materials & Teaching Aids. The supervision on M&TA is also assign to Area Supervisor (AS) & Union Supervisor (US). RS, AS & US supervise the centers regularly & keep written Record in Supervision Register. Training experience should be shared if necessary by Area Supervisor.
  35. 35. Supervision Matters Dhaka Ahsania Mission Materials Supply & proper preservation. Recommended Teaching-learning process is being followed or not. Environment of the Center. Ensuring Community involvement. Pupils’ learning evaluation. Proper Documentation.
  36. 36. DhakaAhsaniaMission
  37. 37. Comparison &Recommendation
  38. 38. Comparing all 3Subjects IFB BRAC DAM Level of 6+1 4+2 5Supervision Who is Administrative Management Supervisionresponsible personnel leaders cell Main Error & Smoothness of Quality focus Remedy Process & Quality Activity Academic+ Academic+ Academic+focused bysupervisor Administrative Administrative AdministrativeSupervision Administrative Management Management Nature Leadership Leadership
  39. 39. Supervision Challenges found in Practice Less number of Supervisors comparingcenters & institutions. Poor communication infrastructure due tolack of Technological support. Weak of Transportation Support. Slower Supervision related information flow.
  40. 40. What we recommend In Educational perspective, academicsupervision along with leadership supervisionis the best fit. For better administration, administrative-leadership supervision is better. We, considering both, try to develop asupervision system focusing only generalfeatures where ‘leadership’ is a highly focusedconcept.
  41. 41. Organizational Structure for SupervisionHead Office (HO) Supervision Wing (SW)Regional Office (RO) Field Supervision Team (FST)Zilla Office (ZO) Field Supervision Unit (FSU)Field Office (FO) Root level Supervisors (RS)
  42. 42. Recommended Supervision Policy The supervision process will be dynamic &flexible. Supervisors will be very skillful to handle theflexibility in grass root level to ensure possiblebest quality. Data & Information sharing among differentTeams & Units will be collaborative and freeaccessible. Continuing…
  43. 43. Recommended Supervision Policy SW will play a significant role of institutionalleadership in the context of operational reality. HO, RO, ZO & FO will provide necessarytechnical support to SW, FST, FSU & RSrespectively. Feedback & Recommendation will send infollowing order through semi-permeablescreen RSFSUFSTSW
  44. 44. Mode of Responsibility Supervision Wing (SW): * SW will be an independent wing in HO. SW will lead the total supervision procedure along with other supervision units & teams. HO will be technical support provider. * In SW, there will be- 1 Coordinator General ‘n’ Assistant coordinators (^^ n= number of FST) * Each Assistant coordinator will be responsible for one (1) FST.
  45. 45. Mode of Responsibility Field Supervision Team (FST): * Each FST will be responsible for one (1) program region. * Members of FST will be named as ‘Field Coordinator’ * 1 field coordinator will be responsible for 1 FSU.
  46. 46. Mode of Responsibility Field Supervision Unit (FSU) * Members of FSU will be named as ‘Master Supervisor’. * They supervise the program centers in regular basis, as well as they work as motivator, trainer & advisor of Field supervisor. * Play a key-role for Reporting & Sharing field experience. * Organize necessary training & meeting.
  47. 47. Mode of Responsibility Root level Supervisors (RS) * They will be known as ‘Field Supervisor’. * Will supervise each center once in a week. * Organize meetings and maintain communication links with teacher & authority. * Play a role for community involvement to ensure desired quality. * Will keep record in Register. * Will be a resource person for teachers.
  48. 48. Collecting Opinions& Discussions onthe focused issues
  49. 49. Thank You All