Central Texas Discover Engineering Organizational Structure and Governance
Vision <ul><li>The US is the leader in technology development and innovation, improving the quality of life on the planet....
Mission <ul><li>Our mission is to excite Central Texas </li></ul><ul><li>K-12 students to pursue careers in math, science ...
Subcommittee Structure <ul><li>Five subcommittees </li></ul><ul><ul><li>Operations </li></ul></ul><ul><ul><li>Sponsorship ...
Governance / Organization Structure Steering Committee <ul><li>Provide coordination, including accountability for schedule...
Operations Subcommittee Responsibilities <ul><li>Financial responsibilities </li></ul><ul><ul><li>Develop yearly budget </...
Sponsorship/Fundraising Subcommittee Responsibilities <ul><li>Develop fundraising strategy </li></ul><ul><li>Solicit cash ...
Volunteer Subcommittee Responsibilities <ul><li>Develop volunteer strategy </li></ul><ul><li>Volunteer Communication and S...
School Visit Subcommittee Responsibilities <ul><li>Develop school strategy </li></ul><ul><li>School Communication </li></u...
Community Outreach Subcommittee Responsibilities <ul><li>Plan and execute community Kick-Off Meeting </li></ul><ul><li>Rev...
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CTDE governance

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Transcript of "CTDE governance"

  1. 1. Central Texas Discover Engineering Organizational Structure and Governance
  2. 2. Vision <ul><li>The US is the leader in technology development and innovation, improving the quality of life on the planet. </li></ul>
  3. 3. Mission <ul><li>Our mission is to excite Central Texas </li></ul><ul><li>K-12 students to pursue careers in math, science and engineering through in-class, hands-on engineering activities and collaborative, volunteer-driven initiatives of the engineering and education communities. </li></ul>
  4. 4. Subcommittee Structure <ul><li>Five subcommittees </li></ul><ul><ul><li>Operations </li></ul></ul><ul><ul><li>Sponsorship / Fundraising </li></ul></ul><ul><ul><li>Volunteers </li></ul></ul><ul><ul><li>School Visits </li></ul></ul><ul><ul><li>Community Outreach </li></ul></ul><ul><li>Each subcommittee chaired by a member of the Central Texas Discover Engineering steering committee </li></ul><ul><ul><li>Other members can be outside the steering committee </li></ul></ul><ul><li>Meets as required by phone, e-meeting or face-to-face </li></ul><ul><ul><li>Subcommittee chair handles the administration </li></ul></ul><ul><li>Monthly reports to the steering committee </li></ul>
  5. 5. Governance / Organization Structure Steering Committee <ul><li>Provide coordination, including accountability for schedule, budget, work products, and deliverables </li></ul><ul><li>Manage inter-program elements </li></ul><ul><li>Agree to organizational and program interfaces, dependencies, and impacts </li></ul><ul><li>Commission new projects/track status </li></ul><ul><li>Meets monthly face-to-face </li></ul>Operations Sponsorship Volunteers Schools Community Outreach Project Teams and Subcommittees <ul><li>Plan, execute and close projects </li></ul><ul><li>Execute subcommittee responsibilities </li></ul><ul><li>Meets as needed </li></ul>Executive Committee <ul><li>Provide oversight for local programs and contact point at other levels </li></ul><ul><li>Meets as required </li></ul>CTDE Projects
  6. 6. Operations Subcommittee Responsibilities <ul><li>Financial responsibilities </li></ul><ul><ul><li>Develop yearly budget </li></ul></ul><ul><ul><li>Approve expenditures </li></ul></ul><ul><ul><li>Track account balance through the ACF </li></ul></ul><ul><li>Administrative responsibilities </li></ul><ul><ul><li>Develop annual calendar </li></ul></ul><ul><ul><li>Draft and release community communications </li></ul></ul><ul><ul><li>Manage volunteer / teacher materials </li></ul></ul><ul><ul><li>Manage the web site </li></ul></ul><ul><ul><li>Create and manage databases </li></ul></ul><ul><ul><li>Ensure representative and active governance </li></ul></ul><ul><ul><li>Create and manage “organization” distribution lists </li></ul></ul><ul><ul><li>Draft and release the interim and final reports </li></ul></ul><ul><ul><li>Obtain Discover Engineering proclamations </li></ul></ul><ul><ul><li>Accept nominations for local Honorary Chair </li></ul></ul>
  7. 7. Sponsorship/Fundraising Subcommittee Responsibilities <ul><li>Develop fundraising strategy </li></ul><ul><li>Solicit cash and services donations </li></ul><ul><li>Assure pledges are fulfilled </li></ul><ul><li>Thank sponsors </li></ul><ul><li>Assure sponsors receive recognition </li></ul>
  8. 8. Volunteer Subcommittee Responsibilities <ul><li>Develop volunteer strategy </li></ul><ul><li>Volunteer Communication and Support </li></ul><ul><ul><li>Plan and execute volunteer training </li></ul></ul><ul><ul><li>Develop supply / giveaway / t-shirt needs </li></ul></ul><ul><ul><li>Request and analyze team follow-up reports </li></ul></ul><ul><ul><li>Create and manage distribution lists </li></ul></ul><ul><ul><li>Provide on-going communication to volunteers concerning program status </li></ul></ul><ul><ul><li>Plan and staff distribution days </li></ul></ul><ul><ul><li>Other duties as required </li></ul></ul><ul><li>School / Volunteer Matching </li></ul><ul><li>Coordinate volunteer needs with other subcommittees </li></ul><ul><li>Assure volunteer recognition </li></ul>
  9. 9. School Visit Subcommittee Responsibilities <ul><li>Develop school strategy </li></ul><ul><li>School Communication </li></ul><ul><ul><li>Create and mail school letters </li></ul></ul><ul><ul><li>Develop supply needs </li></ul></ul><ul><ul><li>Create and manage distribution lists </li></ul></ul><ul><ul><li>Follow-up with e-mail and calls as necessary </li></ul></ul><ul><ul><li>Provide on-going communication to schools concerning program status </li></ul></ul><ul><ul><li>Follow-up on school feedback forms </li></ul></ul><ul><li>School / Volunteer Matching </li></ul>
  10. 10. Community Outreach Subcommittee Responsibilities <ul><li>Plan and execute community Kick-Off Meeting </li></ul><ul><li>Review and recommend new STEM-based outreach sponsored by Central Texas Discover Engineering </li></ul><ul><li>Coordinate, as needed, with other STEM-based community outreach </li></ul><ul><ul><li>Others? </li></ul></ul><ul><ul><li>UT outreach </li></ul></ul><ul><ul><li>ACM activities </li></ul></ul><ul><ul><li>Robotics </li></ul></ul><ul><ul><ul><li>FIRST </li></ul></ul></ul><ul><ul><ul><li>FLL </li></ul></ul></ul><ul><ul><ul><li>BEST </li></ul></ul></ul><ul><ul><li>Scouts </li></ul></ul><ul><ul><li>Professional society activities </li></ul></ul><ul><ul><ul><li>SWE </li></ul></ul></ul><ul><ul><ul><li>IEEE </li></ul></ul></ul><ul><ul><ul><li>ASCE </li></ul></ul></ul><ul><ul><ul><li>Others? </li></ul></ul></ul><ul><ul><li>QUEST </li></ul></ul>
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