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CTDE governance

CTDE governance






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    CTDE governance CTDE governance Presentation Transcript

    • Central Texas Discover Engineering Organizational Structure and Governance
    • Vision
      • The US is the leader in technology development and innovation, improving the quality of life on the planet.
    • Mission
      • Our mission is to excite Central Texas
      • K-12 students to pursue careers in math, science and engineering through in-class, hands-on engineering activities and collaborative, volunteer-driven initiatives of the engineering and education communities.
    • Subcommittee Structure
      • Five subcommittees
        • Operations
        • Sponsorship / Fundraising
        • Volunteers
        • School Visits
        • Community Outreach
      • Each subcommittee chaired by a member of the Central Texas Discover Engineering steering committee
        • Other members can be outside the steering committee
      • Meets as required by phone, e-meeting or face-to-face
        • Subcommittee chair handles the administration
      • Monthly reports to the steering committee
    • Governance / Organization Structure Steering Committee
      • Provide coordination, including accountability for schedule, budget, work products, and deliverables
      • Manage inter-program elements
      • Agree to organizational and program interfaces, dependencies, and impacts
      • Commission new projects/track status
      • Meets monthly face-to-face
      Operations Sponsorship Volunteers Schools Community Outreach Project Teams and Subcommittees
      • Plan, execute and close projects
      • Execute subcommittee responsibilities
      • Meets as needed
      Executive Committee
      • Provide oversight for local programs and contact point at other levels
      • Meets as required
      CTDE Projects
    • Operations Subcommittee Responsibilities
      • Financial responsibilities
        • Develop yearly budget
        • Approve expenditures
        • Track account balance through the ACF
      • Administrative responsibilities
        • Develop annual calendar
        • Draft and release community communications
        • Manage volunteer / teacher materials
        • Manage the web site
        • Create and manage databases
        • Ensure representative and active governance
        • Create and manage “organization” distribution lists
        • Draft and release the interim and final reports
        • Obtain Discover Engineering proclamations
        • Accept nominations for local Honorary Chair
    • Sponsorship/Fundraising Subcommittee Responsibilities
      • Develop fundraising strategy
      • Solicit cash and services donations
      • Assure pledges are fulfilled
      • Thank sponsors
      • Assure sponsors receive recognition
    • Volunteer Subcommittee Responsibilities
      • Develop volunteer strategy
      • Volunteer Communication and Support
        • Plan and execute volunteer training
        • Develop supply / giveaway / t-shirt needs
        • Request and analyze team follow-up reports
        • Create and manage distribution lists
        • Provide on-going communication to volunteers concerning program status
        • Plan and staff distribution days
        • Other duties as required
      • School / Volunteer Matching
      • Coordinate volunteer needs with other subcommittees
      • Assure volunteer recognition
    • School Visit Subcommittee Responsibilities
      • Develop school strategy
      • School Communication
        • Create and mail school letters
        • Develop supply needs
        • Create and manage distribution lists
        • Follow-up with e-mail and calls as necessary
        • Provide on-going communication to schools concerning program status
        • Follow-up on school feedback forms
      • School / Volunteer Matching
    • Community Outreach Subcommittee Responsibilities
      • Plan and execute community Kick-Off Meeting
      • Review and recommend new STEM-based outreach sponsored by Central Texas Discover Engineering
      • Coordinate, as needed, with other STEM-based community outreach
        • Others?
        • UT outreach
        • ACM activities
        • Robotics
          • FIRST
          • FLL
          • BEST
        • Scouts
        • Professional society activities
          • SWE
          • IEEE
          • ASCE
          • Others?
        • QUEST