Sustainable Supply Chain workshop

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Overview of a sustainable purchasing workshop held at an Australian university in 2009

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Sustainable Supply Chain workshop

  1. 2. University Supply Chain Workshop 2 July 2009
  2. 3. Survey results
  3. 4. Major purchases <ul><li>Stationery / office equipment / paper </li></ul><ul><li>IT equipment / software </li></ul><ul><li>Printing (external publications) </li></ul><ul><li>Furniture / fittings </li></ul><ul><li>Building services / construction </li></ul><ul><li>Chemicals </li></ul><ul><li>Recruitment / temp staff </li></ul><ul><li>Travel </li></ul>
  4. 5. Use of sustainable criteria <ul><li>No / not really </li></ul><ul><li>Yes - required in all tenders </li></ul><ul><li>Energy star compliance (electrical equipment) </li></ul><ul><li>Industry claims (eg. paper) </li></ul><ul><li>Motor vehicle green guide </li></ul><ul><li>Green buildings guide </li></ul><ul><li>Judgement call by individuals </li></ul>
  5. 6. Useful tools <ul><li>Recognised green goods and services (86%) </li></ul><ul><li>Approved suppliers (86%) </li></ul><ul><li>Specifications, checklists, guidelines (76%) </li></ul><ul><li>Evaluation criteria (60%) </li></ul><ul><li>Generic clauses (60%) </li></ul><ul><li>Cost benefit tools (70%) </li></ul><ul><li>Greenwash guide (40%) </li></ul>
  6. 7. Current tools, practices, aids <ul><li>Follow existing procurement guidelines </li></ul><ul><li>Identifying sustainable suppliers </li></ul><ul><li>Incorporating into tender processes </li></ul><ul><li>Using industry recognised standards </li></ul><ul><li>Using industry guidance (eg. Eco schemes) </li></ul><ul><li>Ordering bulk quantities </li></ul>
  7. 8. Barriers <ul><li>Cost / financial constraints </li></ul><ul><li>Lack of time / expertise / confidence </li></ul><ul><li>Differing values / priorities / attitudes </li></ul><ul><li>Sourcing products / reputable companies </li></ul><ul><li>Greenwash </li></ul><ul><li>No choice </li></ul><ul><li>Too many products purchased </li></ul>
  8. 9. Your expectations <ul><li>Follow existing procurement guidelines </li></ul><ul><li>Lists of approved products / suppliers </li></ul><ul><li>Applications to assess life cycle costs </li></ul><ul><li>Methods to purchase sustainable products </li></ul><ul><li>Commitment / consistency </li></ul><ul><li>Clearly defined goals and expectations </li></ul><ul><li>Set directions / better planning </li></ul><ul><li>Better understanding generally </li></ul>
  9. 10. Now what?
  10. 11. Purchasing policy Sustainability requirements <ul><li>Recyclable / remanufactured / reusable… </li></ul><ul><li>Socially responsible / ethical / local </li></ul><ul><li>Contain recycled content </li></ul><ul><li>Energy / water efficient </li></ul><ul><li>Less toxic </li></ul>
  11. 12. Purchasing policy Guideline purchasing actions <ul><li>Connect waste and purchasing </li></ul><ul><li>Consider alternatives to purchasing </li></ul><ul><li>Manage surplus effectively </li></ul><ul><li>Use recognised standards </li></ul><ul><li>Buy remanufactured goods </li></ul><ul><li>Purchase low toxic goods </li></ul>
  12. 13. What now and how <ul><li>Focus on key goods and services </li></ul><ul><li>Incorporate sustainability principles into current operational policies / practices </li></ul><ul><li>Engage and educate staff / suppliers </li></ul>
  13. 14. Demand Review Product Focus Supplier Focus Risk Assessment Prequal and Appraisal Collaborative Work Specifications Evaluation Sustainability Goals and Policies Preferred Product List
  14. 15. Demand review <ul><li>What is the real need for this product? </li></ul><ul><li>What would prevent the need for this product? </li></ul><ul><li>Could it be shared? </li></ul><ul><li>Can existing assets be refurbished or upgraded? </li></ul><ul><li>If disposable, what re-usable alternatives exist? </li></ul><ul><li>Can the volume be reduced? </li></ul><ul><li>Can it be outsourced or hired? </li></ul>
  15. 16. 1. Goods and services <ul><li>Develop initial ‘hit list’ </li></ul><ul><li>Whole of organisation common use products vs specialist goods for individual areas </li></ul><ul><li>Develop standards and specifications for products incl: </li></ul><ul><ul><li>product </li></ul></ul><ul><ul><li>packaging and transport </li></ul></ul><ul><ul><li>supplier </li></ul></ul><ul><li>Develop preferred list of products / suppliers </li></ul>
  16. 17. 2. Operational process <ul><li>Whole of organisation versus area / faculty level </li></ul><ul><li>Identify key ‘control points’ in procurement process </li></ul><ul><li>Documentation and systems </li></ul><ul><li>Approval processes </li></ul><ul><li>Tender and supplier management </li></ul><ul><li>QA, measuring effectiveness and feedback </li></ul><ul><li>Stakeholders: internal and external </li></ul>
  17. 18. Identify need Specification Supplier qualification and appraisal Tendering and evaluation Evaluation and review Contract management
  18. 19. 3. Suppliers / stakeholders <ul><li>Identify key suppliers </li></ul><ul><li>Information on the performance of the company </li></ul><ul><li>Commit supplier to environmental management processes as part of contract delivery </li></ul><ul><li>Within Uni: who are the key influencers? </li></ul><ul><li>What do they need to know and do? </li></ul>

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