OCC CPD: Google Docs 3.25.09

Learning 2.Oakton Introduction to Google Docs ____________________________ Richard Kong Oakton Community College Library & Center for Professional Development March 25, 2009 http://richardkong.com/occ/cpd

Upcoming CPD Workshops ____________________________ Introduction to... Twitter 4/1/09 All classes: 10am-Noon in DPC 2418 Register @ http://www.oakton.edu/resource/cpd/

Got Research? ____________________________ Let a librarian introduce you to electronic periodical indexes, online book catalog, e-mail reference, government information, links for distance learners, reference sources, online magazines, journals and newspapers and 24/7, a library research guide. Workshops at DPC are in Room 2418 and at RHC in Room A200. Contact Jane Malik at jmalik@oakton. edu on the Des Plaines campus or Rose Novil at rnovil@oakton.edu on the Ray Hartstein campus.

Today's Agenda ____________________________ Understanding the New Web Explaining Google Docs Demonstrating Google Docs Hands-on: It's your turn!

The New Web ____________________________ \"The new Web is a very different thing. It's a tool for bringing together the small contributions of millions of people and making them matter. Silicon Valley consultants call it Web 2.0, as if it were a new version of some old software. But it's really a revolution.\" Time , December 2006

Google Docs Basics ____________________________ http://docs.google.com Free Web-based Alternative to Microsoft Office Requires a Google Account (you can use your existing Google account or Gmail account!) Docs, Presentations, Spreadsheets, Forms Start from scratch or use a template Collaborate with others in real-time Publish and Embed Online storage has its advantages and disadvantages Edit and access from anywhere Data does not appear on Google searches unless a doc is published and shared by the user Privacy issues (recent glitch)

Documents ____________________________ Upload existing documents or create a new document Use the WYSIWYG editor to format, spell-check, etc. Invite others (by e-mail address) to edit or view Edit documents online with whomever you choose View the revision history and go back to any version Publish documents online to the world, as Web pages or embed documents to your blog Download documents to your desktop as Word, PDF, HTML, RTF, etc. Email your documents out as attachments Learn more at Google Docs Basics

Document Screenshot ____________________________

Document Templates ____________________________ Business Project Reports, Meeting Minutes, Memos, Invoices, Receipts, Letterheads, Newsletters Holidays Labels and Business Cards Letters and Faxes Miscellaneous Event Announcements, Travel Itineraries, S.W.O.T. Resumes and Cover Letters Students and Teachers Research Paper, Course Syllabus, Simple Lesson Plan, College Thesis,

Presentations ____________________________ Share and edit presentations with others Import existing presentations in .ppt and .pps file types Export your presentations using the Save as PDF and Save as PPT features from the File menu Edit your presentations using the WYSIWYG editor Insert images and videos, and format your slides to fit your preferences Allow real-time viewing of presentations, online, from separate remote locations Publish and embed your presentations in a website, allowing access to a wide audience Learn more at Google Docs Basics

Presentation Screenshot ____________________________

Presentation Templates ____________________________ Albums and Flipbooks Baby Albums, Wedding Albums, Talking Head Comic Strip Generator Business Cards and Certificates Holiday Presentation Designs

Spreadsheets ____________________________ Import and export of .xls, .csv, .txt and .ods formatted data (and export functionality for .pdf and html) Enjoy intuitive navigation and editing, like any traditional document or spreadsheet Use formatting and formula editing in spreadsheets so you can calculate results and make your data look the way you want it Chat in real time with others who are editing your spreadsheet Embed a spreadsheet, or a piece of a spreadsheet, in your blog or website Learn more at Google Docs Basics

Spreadsheet Screenshot ____________________________

Spreadsheet Templates ____________________________ Business Invoices, Time Sheets, Expense Reports, Purchase Orders, Budgets Calculators Holiday Miscellaneous NCAA Tournament Bracket, Event Guest List, Runner's Log, Gas Mileage Log, Checklists, Workout Planners Personal Finance Calendars and Schedules Project Timelines, To Do Lists, Shift Schedules, Statistics Students and Teachers Academic Calendars, Gradebook and Attendance, Class Schedules

Forms ____________________________ Surveys \"Contact Us\" Forms Event Registration Event Feedback Nutrition Diary Online Petition Employment Application Potluck Signup Many more! Complete the sample feedback form for this workshop!

Organize in Folders ____________________________

Revision History ____________________________

Publish and Embed ____________________________ Publish any doc, presentation, spreadsheet, or form as a normal-looking webpage Embed into your blog or other website

Further Reading and Viewing ____________________________ Official Google Docs Blog Google Docs Help What's New in Google Docs? Google Docs Community's Channel on YouTube How Stuff Works - Concerns about Google Docs Google Docs - EduTech Wiki

Time for some hands-on learning! http://docs.google.com http://flickr.com/photos/jurvetson/489257240/

questions? ____________________________ Contact Richard Kong Email: rkong@oakton.edu

OCC CPD: Google Docs 3.25.09

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