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Orientation Objectives: Gain a basic understanding of the history and importance of ASRM Learn roles and responsibilities of PGs/SIGs and ASRM Understand how PG and SIG activities are funded Understand the timeline and procedures for group elections Gain insight on recruiting and retaining members Forum for questions and comments
History of ASRM 1944: The American Society for the Study of Human Fertility holds first meeting 1947: First publication, Transactions of the American Society for the Study of Sterility 1950: Fertility and Sterility first published 1953: Society co-sponsors First World Congress on Fertility and Sterility
History of ASRM 1965: Society changes name to “The American Fertility Society” 1983-85: Society for Reproductive Endocrinology and Infertility (SREI), Society of Reproductive Surgeons (SRS), and Society for Assisted Reproductive Technology (SART) become affiliated societies within AFS 1991: Society purchases building in Birmingham, Alabama
History of ASRM 1994: Society changes name to American Society for Reproductive Medicine (ASRM) at 50th Annual Meeting in San Antonio 2012: “Setting the Course in Reproductive Medicine”
History of ASRM
ASRM Mission Statement ASRM is a multidisciplinary organization dedicated to the advancement of the art, science and practice of reproductive medicine.
Statement of Purpose Advancing reproductive medicine through education, [support of] research and advocacy
Diversity of ASRM Membership ~ 8000 members from > 100 countries 23 Special Interest & Professional Groups
Relationship to Other Societies/Agencies ACOG IFFS ESHRE, CFAS, MEFS, AMA ALMER, CSRM, ASPIRE, AAGL AMMR, ISAR AAMC NICHD, NIH, CDC, FDA NCOART WHO SGI WES CMSS Council of Academic SSR Societies LCOG AUA SCOG American College of Surgeons APGO/CREOG
Organizational HierarchyASRM Members Board Of Directors Executive Committee Executive Staff Office Staff Elect Board and Officers
Organizational HierarchyASRM Members Board Of Directors Executive Committee Executive Staff Office Staff •Develop and Support the Mission Statement •Protect, Preserve and Grow the Assets of the Society •Develop and Carry Out the Strategic Plan
Organizational HierarchyASRM Members Board Of Directors Executive Committee Executive Staff Office Staff •Serves as an advisory body to the President, Executive Director and Board •Can serve as the governing body when the Board is not is session •Examines societal issues in order to make recommendations to the Board
Organizational HierarchyASRM Members Board Of Directors Executive Committee Executive Staff Office Staff •Carry out direction set forth by the Board of Directors Elect Board •Manage and Officers human resources and assets •Organize and conduct Annual Meeting •Oversee CME activities •Comply with Regulations •Respond to inquiries from press, public, organizations, etc.
Organizational HierarchyASRM Members Board Of Directors Executive Committee Executive Staff Office Staff Coordinate ASRM activities
ASRM Membership ASRM Members by Member Type Other <1% Allied Health Life Fellow and Professionals 17% Postdoctoral 23% 3% Residents and Students 3% Physicians and other Doctoral Members 54% As of September 30, 2012
ASRM Membership Practice Percentage Administrator 3% Andrology 1% Embryology 7% Family Practice Less than 1% Gynecology 5% Gynecology/Infertility 10% ASRM Members Internal Medicine Less than 1% by Practice Infertility Only 5% Laboratory 2% As of September 30, 2012 Legal Professionals Less than 1% Mental Health 4% Nurses 5% Ob/Gyn 23% Other 7% Other Physician Less than 1% Research 3% REI 20% Urology 3%
ASRM Membership ASRM Members ASRM Members by Gender by Residence 2% 31% 41% 57% 69% Female Male Did Not Report Domestic International As of September 30, 2012
ASRM Membership ASRM Members by Generation30002500200015001000 500 0 Greatest Baby Boomers Generation X Millennial Generation Generation As of September 30, 2012
ASRM Membership Top 10 Interests of ASRM Members 1 Infertility 74.79% 2 Assisted Reproductive Technologies 72.69% 3 Fertility Preservation 53.34% 4 Polycystic Ovary Syndrome 45.67% 5 Cryopreservation 37.95% 6 Endometriosis 36.09% 7 Gender Screening/Testing 29.24% 8 Insemination 28.37% 9 Gamete Donation 27.19% 10 Surgery 24.77% As of September 30, 2012
ASRM Programs Education SMRU Traveling Scholars Contraception Day Menopause Day Surgery Day Resident Reporter ASRM/SREI Fellows Retreat ASRM eLearn™ In-Training Travel Awards
ASRM Programs Research ASRM Distinguished Researcher Award Ira and Ester Rosenwaks New Investigator Award The Suheil J. Muasher Distinguished Service Award Research Grants
ASRM Programs Advocacy J.B. Younger Office of Public Affairs Washington, D.C.
ASRM Strategic Goals Advocacy Advocate for the highest standard of practice in the field of reproductive medicine. EducationBe the leader in educational offeringsin the field of reproductive medicine.
ASRM Strategic Goals, cont. Membership Increase and retain members who areactive and engaged while supporting the diverse nature of ASRM. Organizational Stability Maintain excellent operational, financial and organizational oversight to ensure achievement of ASRM’s goals and objectives.
ASRM Strategic Goals, cont. Research Support and influence research that provides value for members and represents the highest standard of excellence in the field.
Overview of PGs and SIGs
The Big PictureAdvantages of having Member Groups A larger society has more influence. (Example: Membership in CMSS) Diversity attracts more attention and commercial support for the Annual Meeting. There is the opportunity for members with like- interests to interact more closely. The structure helps develop leaders for the overall Society.
ASRM PGs and SIGsProfessional Groups Association of Reproductive Managers (ARM) Legal (LPG) Mental Health (MHPG) Nurses (NPG)
ASRM PGs and SIGsSpecial Interest Groups Androgen Excess (AESIG) Menopause (MSIG) Chinese (ChSIG) Nutrition (NutriSIG) Contraceptive (CSIG) Pediatric and Adolescent Early Pregnancy (EPSIG) Gynecology (PAGSIG) Endometriosis (EndoSIG) Preimplantation Genetic Environment and Reproduction Diagnosis (PGDSIG) (ERSIG) Reproductive Immunology Fertility Preservation (FPSIG) (RISIG) Fibroids (FSIG) Regenerative Medicine and Stem Cell Biology (RMSCBSIG) Genetic Counseling (GCSIG) Sexuality (SSIG) Health Disparities (HDSIG) Women’s Council (WC) Imaging in Reproductive Medicine (IRMSIG)
ASRM PGs and SIGsForming SIGs Complementary and Alternative Medicine Database Management Solutions Turkish Group Indian Group
ASRM PG/SIG Roles and ResponsibilitiesWhat ASRM Does for Your Group: Our facilities serve as group headquarters. Coordinates business activities and provides administrative support for each PG/SIG Helps coordinate educational programs for the ASRM Annual Meeting Maintains D&O insurance Bills and collects any membership dues and other fees Assumes financial liability for PG courses
ASRM PG/SIG Roles and ResponsibilitiesWhat is required of PGs/SIGs: Must operate in compliance with ASRM policies, procedures, guidelines, and group bylaws Must collect dues to help support the cost of providing services Must provide a report summarizing group activities and plans for each ASRM board meeting
Key ASRM Staff Robert Rebar, M.D. Dan Carre, C.P.A. Executive Director Chief Financial Officer Vickie Gamble, M.P.P.M. Sean Tipton, M.A. Director of Operations Director of Public AffairsAndrew La Barbera, Ph.D. Scientific Director
Key ASRM Staff Pam Nagel Director of Society Advancement Deb Hanson Director of Meetings and Events
Key ASRM Staff Keith Ray, B.A. Manager of Grant Development and Coordination Education Coordinators Penelope Fenton, M.A. Postgraduate Program Coordinator Lee Boughton, M.A. Scientific Program Coordinator
Key ASRM Staff Julie Beckham, B.A. Manager of Member Services Member Group Coordinators Christy Davis, B.A. Kelley Jefferson Susanna Scarbrough, B.A.
Funding PG and SIG Activities
Standard Services Provided to PGs/SIGsMeetings Coordinate, staff, and provide minutes for one conference call per quarter (PGs) or per year (SIGs) Arrange for members’ meetings (All) and make arrangements for any receptions to be held at the ASRM Annual Meeting (PGs)
Standard Services Provided to PGs/SIGsCommunications Edit/lay out content that has been provided for a four-page electronic newsletter twice a year (PGs) or once a year (SIGs) Webpage content update and maintenance once a month One electronic survey to group members per year Handle group-related telephone/email inquiries Manage group listserv
Standard Services Provided to PGs/SIGsAdministration/Clerical Balloting once a year Award for outgoing chair (PGs) or certificate for outgoing chair (SIGs) Provide financial statements quarterly (PGs)
Standard Services Provided to PGs/SIGsEducation Coordinate educational activities for the ASRM Annual Meeting (PG courses, symposia, etc.) Coordinate prize paper and other awards
Standard Services Provided to PGs/SIGsMembership Provide list of terminated and new members quarterly (PGs) or annually (SIGs) Manage membership data
Policy for Funding Additional Services An Additional Support Request Form must be submitted Request will be reviewed by ASRM management Approval is contingent upon the group’s available funds after the cost of providing standard services has been deducted. Exceptions for activities supported by designated funds Once the request is approved, an estimate for services will be generated – must be signed by ASRM management and group representative
Policy for Funding Additional Services
Policy for Funding Additional Services
Obtaining Industry Support Understanding the landscape Early identification of needs (9-12 months) Key contacts – building relationships Multiple funding sources Initiate the request Follow up…follow up…follow up Recognition and thank you Anticipate future needs/cultivate fund development mindset
Holding PG and SIG Elections
Tips for a Smooth Election Plan ahead – Don’t wait until the last minute! Check your bylaws Collect biosketches with nominations
General Election Timeline120 days prior to Annual Meeting Call for nominations followed up in two weeks with a reminder90 days prior to the Annual Meeting Review candidates Determine who will be on ballot Send biosketches to ASRM staff coordinator
General Election Timeline60 days prior to the Annual Meeting Call to vote followed up in two weeks with a reminder Voting typically open for 30 days30 days prior to the Annual Meeting Winner notified Winner should make plans to attend your Members’ Meeting
Recruiting and Retaining Members
The Value PropositionWhat are the benefits of being a member ofyour group? Tangible vs. Intangible Benefits Communicating Benefits Features vs. Value Creating New Benefits Based on needs and interests
Recruitment StrategiesDisciplines of Recruiting The target market The marketing message The promotional tactics
Retention Strategies3 tips for Retaining Members Deliver value Court new members Contact lapsed members
Final Thoughts Thank you for your service to ASRM and your group! Contact us if you have any questions – feel free to email or call your group coordinator, Membership Manager, or the Executive Director. Feel free to suggest improvements in services we provide to SIGs and PGs.