SFSU ISYS 363-1 Fall 2013-group: Orioles
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  • 1. GROUP COLLABORATION TOOLS SFSU ISYS 363 FALL 2013 SECTION 01 ORIOLES
  • 2. Introduction Collaboration tools allow peers to participate in real time discussions and ensure effective communication. In addition, before using any collaboration tools individuals need to make sure they have the adequate equipment/software. For example, many collaboration tools need software such as Java to run certain applications for that tool, and individuals need to make sure they have Java enabled browsers. Another example would be if individuals would like to use video conferencing through a application or program such as Skype they will need to have a webcam and the application and/or software to use it in a group collaboration. Most importantly all of the tools we have chosen require either cellular service and/or an internet connection.
  • 3. Introduction Cont. • The criteria selection: Mobile instant messages, Email, Skype, Google Docs and Forums. These five collaboration tools provide effective communication. Although, they are different from one another they all have one purpose, which is to communicate ideas. Most group projects will utilize one, if not all of these collaboration tools. • Over the past few years video conferencing has become a very popular collaboration tool. Some of the reasons could be its low cost and face to face communication abilities. Of the many different video conferencing applications, Skype remains the market leader being that it is the most commonly used due to its convenience and free long-distance.
  • 4. Email Pros • Keeps records for future reference • Able to send without the recipient being available • If you have a smart phone you can check your emails anywhere • Able to send documents as attachments Cons • Not easily accessible for everyone • Need a smart phone or internet access • Response time can vary • Limited file size for attachments
  • 5. Text (SMS) Pros • Typically quick response times • Can be saved for future reference • Convenient and reliable Cons • Can be expensive • Cannot send large files • Cellular service can be sporadic and may not receive texts when sent.
  • 6. Google Docs Pros • Free • Easy and convenient document sharing • Recognizes many different document formats Cons • Need online access • Have to sign up for an account to access site • Website can experience downtime
  • 7. Skype Pros • Free • Real Time collaboration • Able to share visual presentations and ideas • Smartphone application Cons • Must have a webcam or proper equipment • Need an account with Skype • Need online access • Frequent software updates
  • 8. Forums Pros • Able to upload and share files • Keeps a log of all communication • Information is all in one place and easy to reference Cons • Not checked frequently • Do not receive alerts when new posts have been made • Need online access
  • 9. Winners • Texts – We can conveniently send group messages to alert our group when we have made a new post. • Forums – We can communicate all information and ideas in a group format and upload/share files.
  • 10. Works Referenced • http://thenextweb.com/apps/2012/07/14/10-top-tools-for- business-brainstorming-and-collaboration/ • http://library.blackboard.com/docs/r6/6_1/instructor/bbls_r 6_1_instructor/collaboration_tools.htm • http://www.foxbusiness.com/technology/2012/02/06/four- best-web-collaboration-tools/