APPLICATION FOR RISK MANAGEMENT FUNDING
10 RMS Bid No (For RM use only)
Title of Project: Flood Response Team
Name of Business Unit/Directorate/School:. Resilience Team
Main Contact - Correspondence to be sent to: -
Name: Tom Bennett/Georgie Brown
Position: Resilience Officer.
Location: Room 118, County Hall.
Telephone: 01234 276090 ext 44090
Fax: 01234 228794
1. Outline the proposal
As outlined in the Beds and Luton Community Risk Register flooding is amongst the
highest risks in Bedfordshire. We propose to develop a Flood Response Team. The main
purpose of the team will be;
• To go to flooded areas or areas with a high potential to be flooded.
• To assist with advice to the public and businesses
• To be trained to help move vulnerable people to safe areas
• To assist with essential resource distribution in flooded areas.
• To be a visible source of assurance
• To be a source of flood information and advice
Team members will be chosen from Bedfordshire County Council employees who
Reliance on voluntary agencies over the summer floods has shown a low capability to
respond to widespread flooding.
Mid Beds District Council have a team set up but will only operate in the Mid Beds area.
Bedfordshire County Council will have scope to cover the whole county and either
support MBDC team or be supported by them. Whatever the unitary decision, the two
teams could amalgamate giving extra cover with costs being the training costs and
maintenance. If the decision for unitary is made for two councils then Bedford Borough
Council could be charged if the team is deployed in their area.
i) The Objectives
• To enable Bedfordshire County Council officers to work around flood affected
areas safely as a member of the flood response team
• To enable Bedfordshire County Council officers to work around water safely as a
member of the flood response team
• To pass on the Environment Agency warnings directly to the public and through
• To reassure the community during flood events and provide support.
• To provide information and guidance directly to those affected by flooding.
• To collect data on flood affected areas, problems and issues.
• To safely escort VIPs that may wish to visit flood affected areas.
ii) ( a ) What your idea will provide, or achieve, and how it will reduce risk.
This project will provide a County Council capability to assist members of the public in
times of distress. The flood response team will be able to assist vulnerable sections of
the community. The team will give visible assurance to flood affected communities to
show them that they are not on their own. It will reduce risk by giving good advice to
people and businesses on the best course of action. It will lessen the impact of floods
or potential flooding on communities. Each team member will have clear visible
apparel that shows the Bedfordshire County Council logo.
(b) What precisely will the risk management fund pay for ?
The fund will pay for initial training, equipment and supporting documentation.
(c) Any other relevant information - staff, equipment, how the initiative / project
will be organised and evaluated.
The costs have been based on providing training and equipment for 15 Bedfordshire
County Council volunteer staff. This will provide upto three teams to be deployed for a
short term event or back up for a medium/long term event where a shift system can
be set up. Volunteers will have a portfolio of training which will be logged. A clear
training programme will be set up. Risk assessments for training and deployment will
be completed. Release forms for volunteer staff to give to their line managers have
already been devised.
2. What group of people do you expect to benefit?
Public in flood prone areas; vulnerable communities/individuals who may find it difficult to
help themselves; Bedfordshire County Council by enhancing our reputation; volunteer
staff who gain more skills and recognition thereby increasing their esteem. A flood
response team will be an attractive incentive for staff recruitment; Local businesses in the
3. What evidence or indications do you have of these needs?
Research of flood events in other areas around the country, show that the public
appreciate a local authority presence in flooded areas. Good press coverage was given
to Devon Council who had a visible response compared to a northern council who had a
presence but were not visible. The northern council were criticised in their local press for
doing nothing. The needs take a high priority because parts of Bedfordshire is at a high
risk of flooding.
4. What targets have you set for the initiative / project?
Start date: January 2008- Purchase of equipment; end of Feb 2008 procedures
document; March 2008 recruitment of 15 volunteers and April/-May 2008 training.
Completion date: 1st phase by June 30th 2008. Then on going with training, practicing
and exercising which will need extra funding to keep skills up to date, recruit new
members and maintain equipment. Aiming for June 2008 to be ready for a real
Overall objectives: Assist public and vulnerable groups during flooding. Enhance
Council’s reputation. The flood response team will have the scope to develop further by
having a boat to take provisions to stranded people.
5. Have you applied to anyone else for support of this initiative/project ?
6. Full cost of the project including fees (before Risk Management Fund
If possible provide a copy of the quote or give an itemised budget of the
costings involved. (Please see appendix 1)
Full Cost £10,060
7. Contribution applied for from the Risk Management Fund.
(Part funding of the full cost up to £10,000 maximum)
8. Reason why the full cost cannot be met from your normal budget.
There is no budget for this project..........................................
9. Has a risk or security assessment been carried out? Yes/No
If yes, by whom? For Bedfordshire County Council a risk assessment has not yet been
carried out. MBDC have a team set up which will give us advice on risk assessments.
The main limitation to reduce risk is to ensure team members do not enter flood water.
All team members should be trained to a competent level so that they know what to do
if they or a team member falls in. Inoculations against waterborne diseases is
A report must be made to Risk Management Services on the success or otherwise
of each initiative / project within 12 months of receiving the funding. Please supply
photos or press releases where appropriate.
Initiatives supported by Risk Management Funding may be used to publicise
positive management of risk within the city council. Any training products
produced through funding received is to be made available to all
directorates/schools on request.
Return to Risk Management Team:
Post - Room 118, County Hall, Cauldwell Street, Bedford, MK42 9AP.
Email – email@example.com
Fax – 01234 228794
Risk Management Office Use only
Overall Risk Scoring for bid:
Complete the Risk Management spreadsheet prioritising High, Medium and Low risks in
relation to the overall applications from each directorate/school. The final scores for all
the bids will then be considered and a decision made for Risk Management Funding. The
scoring needs to take into account the benefits of bids, the impact on the authority if the
funding is not granted.
Severity/Impac Likelihood/Probability Risk Overall Assessed Date
t (L) Score Rating by
(I) (I x L) H/M/L (Initials)
Risk Score Overall Rating
Costs of equipment and water training
Resource Equipment Supplier Cost per unit Total Cost
Training on Fire & Rescue £100.00 x 15 £1500.00
water safety Service
Binoculars £50.00 x 3 £150.00
Water boots Polar Bear £55.00 x 15 £825.00
Talc Polar Bear £3.75 x 15 £56.25
Wolley Bear Polar Bear £46.00 x 15 £690.00
Drysuit Crewsaver £240.00 x 15 £3600.00
Water sports Spartan £35.00 x15 £525.00
PFD life jacket Outdoor GB £82.00 x15 £1230.00
Gloves Diving Shop £15.00 x 15 £225.00
20 metre throw Nucleus Water £27.00 X 15 £405.00
Alcohol Hand £11.80 x 3 £35.40
Hand held Farmrite £100.00 x 3 £300.00
Gerber LED Outdoorgb £20.00 x 15 £300.00
Innoculations Doctors GP Free
Water proof note approx £10.00
Gear Gulpa kit approx £60.00
Waterproof First First Aid £13.00 x 3 £39.00
aid kit Warehouse
glowsticks for Glow sticks.co £16.00 x 2 £32.00
packs of 10
self heating Hot Pack £97.50 £97.50
meals pack of 24
bottled water £0.50 x 100 £50.00
Grand Total £10,130.15