Promoting Transparency and Good Governance in Procurement and ...

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  • 1. P romoting Transparency and Good Governance in Procurement and Supply Management 28 February, 2007 DfID Expert Consultation Meeting on MeTA Sophie Logez Procurement Team
  • 2. Global Fund Principles
    • Financial institution not an implementing agency
    • Performance-based funding
    • Support programs that reflect national ownership
    • Operate transparently with accountability
    • Evaluate proposals through independent review process
    • Use of Local Fund Agent as an accountability mechanism
  • 3. T he Global Fund’s approach to P rocurement and Supply M anagement
    • Principles and minimum standards, not detailed procedures
    • Build upon existing systems
    • Expanded definition of Procurement: How products arrive in a country and what happens to them subsequently
    • PR responsible for all PSM activities (whether directly implemented or sub-contracted).
  • 4. Key document s : Guide to the Global Funds ’s Policies on PSM
    • Outlines all GF’s PSM Policies and principles
      • Procure quality assured products at the lowest possible price
      • Adhere to National and International Laws
      • Conduct procurement in a transparent and competitive manner
    • Based on Global Fund Board decisions
    • Outlines what PR’s need to do
  • 5. Key document s : (2) Guide to Writing a PSM Plan
      • Describes PR’s institutional capacity for PSM and elements of PSM cycle
      • Use of existing data and systems
      • Development of PSM should be started early: bottleneck for many PRs
      • Include annexes with information on products to be procured (e.g., quantities, estimated prices, inclusion in WHO EML, Patent status etc.)
  • 6. PSM plan: Institutional capacity
    • Procurement policies and systems
    • Adherence to Interagency Guidelines on Good
    • Pharmaceutical Procurement (WHO 1999)
      • Competitive bidding
      • Transparent and accountable practices
      • Appropriate quality assurance mechanism
    • Quality assurance system
    • Global Fund Quality Assurance policy
      • Multi-Source Pharmaceutical Products
      • Single and Limited-Source Pharmaceutical Products
    • Quality control activities
  • 7. Review and monitoring of the PSM plan and activities
    • Local Fund Agent (LFA)
      • Assess PR’s capacity to manage PSM
      • Monitor implementation of the PSM plan
      • Provide recommendations to the GF Secretariat
    • The Global Fund will decide on PSM strategy:
      • All PSM activities will be managed by the PR
      • Subcontract certain PSM activities
      • Subcontract PSM activities to a Procurement Agent.
  • 8. Price Reporting Mechanism
    • The PRM keeps track of purchase information for medicines procured with GF resources.
    • It is a requirement to enter procurement data for the following health products in the PRM before making subsequent Disbursement Request :
        • ARVs,
        • TB medicines,
        • ACTs,
        • Bed nets,
        • Condoms.
  • 9. Price Reporting Mechanism (PRM)
      • PRM allows the PRs to maintain secure records of its own procurement activity, and also to compare with activities of other PRs .
      • The real-time information help the Secretariat to keep track of procurement prices, supplier performance, product quality, and overall procurement efficiency of country operations.
      • The system allows PRs to have full access to these information from their respective countries over the Internet.
  • 10. Conclusion
      • GF’s commitment to transparency with broad range of information available on the website
      • Public is able to track progress of programmes
      • Follow up with Price Reporting Mechanism for prices, purchase, supplier performance and quality assurance
  • 11. Procurement and Supply Management