Your SlideShare is downloading. ×
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Guidance for the management of technical support to the ...
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×
Saving this for later? Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime – even offline.
Text the download link to your phone
Standard text messaging rates apply

Guidance for the management of technical support to the ...

394

Published on

Published in: Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
394
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
8
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  1. FOR INTERNAL USE BY UN STAFF ONLY Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals
  2. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 2/16 FOR INTERNAL USE BY UN STAFF ONLY A. INTRODUCTION TO THE GUIDANCE PACKAGE 1. Rationale for guidance package The Global Fund presents an opportunity for countries to access large funding, required to scale up their response towards universal access to HIV prevention, treatment, care and support. However, the success rate for HIV proposals to the Global Fund has remained the same across several Rounds, with about 40% of the proposals submitted being approved for funding. During Rounds 6 and 7 the success rate of TB and Malaria proposals increased considerably, largely as a result of sound technical support to proposal development. The Global Fund Technical Review Panel (TRP), identified a number of weaknesses, which are common in proposals not approved for Round 7. These applied also to previous Rounds 3-6 and can be summarised as follows: • The narrative description of the program was inadequate. There was insufficient, unclear or questionable information on one or more of the following: the rationale, the strategic approach, the objectives, the activities, the indicators, the targets and the expected outcomes; • The budget information was inaccurate, questionable and/or not sufficiently detailed; • The proposal did not demonstrate complementarity or additionality. It was not clear how the program related or added to existing programs, including programs funded by the Global Fund through earlier grants; • The proposal did not contain a good situation (i.e., gap) analysis.1 Currently Global Fund grants account for only 20 percent of the funding for the global response to HIV/ AIDS. The TRP and the Global Fund Secretariat, in their report at the 16th Board meeting, pointed out that if the full potential of the increased funding (expected to be about US $ 9.7 billion for the period 2008-2010) is to be realized, and if countries are to rely on this source for their large needs, the predictability of attaining the grants must be improved. In order to do this, the support provided must be more focused and strengthened 2. Past experience has shown that timely, focused and sound technical support to countries for proposal development has resulted in successful proposals. The development of this guidance package is one of the steps that UNAIDS has taken to strengthen its support to the proposal development process and thereby contribute to increasing the number of HIV proposals approved for funding by the Global Fund. 2. The purpose of this guidance package This package is designed to provide practical guidance to the UNAIDS Country Coordinators (UCC), the Joint UN teams on AIDS, and the UNAIDS Regional Support Teams (RST), to help them to more effectively meet the support needs of countries during proposal development. The guidance package takes the UCCs/Joint teams through the proposal development process, indicates their roles and the points of entry for support as well as the kind of support countries would need to enable them to submit quality proposals and to meet the eligibility criteria. The guidance document includes background documents on the Global Funds policies, eligibility criteria and lessons learnt, as well as key tools to 1 As summarized in The Aidspan Guide to Round 8 Applications to the Global Fund Volume 1: Getting a Head Start 2 Report of the Technical Review Panel and the Secretariat on Round 7 Proposals, November 2007 www.theglobalfund.org/en/files/boardmeeting16/GF-BM16-05-TRP_Report_Round7.pdf
  3. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 3/16 FOR INTERNAL USE BY UN STAFF ONLY provide support to the proposal development process to assure the technical quality of the proposals. This is an internal document and is not intended to be used as a guide by the CCM for proposal development or to replace other guidelines. 3. Guiding principles for the provision of support to proposal development The development of proposals for submission to the Global Fund should be guided by the same principles as for the development and implementation of evidence-informed, comprehensive HIV prevention treatment and care programs: • Know the epidemic, its drivers and the current response in the country: This would enable the prioritization of thematic areas, the scaling up of proven appropriate and effective HIV prevention, and care measures, and the identification of funding gaps; • Pay special attention to human rights: In particular the rights of people living with AIDS, gender equity, the special needs of sexual minorities, and equity of access to information and services should be assured; • Ensure country ownership: UCCs, Joint teams, and RSTs should promote a country led proposal development process in which external technical assistance is provided within the framework of national processes and in consultation with local stakeholders. 4. Issues for consideration prior to taking a decision to submit a proposal 4.1. Countries without a national costed action plan The Global Fund’s proposal guidelines specify that the proposal be developed in the context of the national control program for the disease(s), and refer to national priorities and recent country- specific analysis of the strengths, weaknesses, opportunities and threats relevant to that program. Therefore, if a country doesn’t have a national strategy with a costed action plan, then the first step is to work with national partners on the development of the national strategy, through a broad consultative process. 4.2. Applicants with prior Global Fund grants: Applicants who have received funding from the Global Fund must provide evidence that previous investments by the Global Fund are being well used by describing clearly: • the overall existing strategy and proposed funding; • the complementarities between the proposal and existing grants and activities to ensure that new investments will be additional; • the status of implementation and challenges with implementation of the existing grants; • the actions which have been taken to overcome these challenges. The above critical information is used as a basis to judge the absorptive capacity, feasibility and likelihood of effective implementation of the new grant. In cases, where there is a large grant not yet signed from the previous Round, or one recently signed but not yet disbursed at the time of the forthcoming TRP review, the proposal is less likely to be recommended for funding. The burden of implementing two concurrent HIV components may slow down implementation with negative consequences for the Principal Recipient and the country. If the country has a Global Fund-financed programme that will be completed very shortly and decides to submit new country proposal for Rd 8, it may be opportune to develop a new proposal
  4. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 4/16 FOR INTERNAL USE BY UN STAFF ONLY that will continue or advance the work of the grant that is nearing completion, or scaling up what was initially a pilot project. 4.3. Re-submission of unapproved Round 6 or Round 7 proposals A Category 3 rating usually means that the concept of the proposal is appropriate, but that the proposal itself is weak. When considering the resubmission of a Category 3 proposal, particular attention should be paid to the weaknesses and strengthens identified by the TRP. Applicants must explain the adjustments made to address the weaknesses identified by the TRP. Proposals rated Category 4 are considered inappropriate in the context of the country or region or in need of complete redevelopment. The applicant should re-start the entire proposal development process, avoiding the weaknesses identified by the TRP in previous rounds.
  5. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 5/16 FOR INTERNAL USE BY UN STAFF ONLY B. RECOMMENDED ROLE FOR UCO, UN JOINT TEAMS AND RST DURING THE PROPOSAL DEVELOPMENT PROCESS STEP 1: CCM takes decision on proposal submission in consultation with all CCM members & relevant stakeholders The decision to submit a proposal should be based on the: • income level eligibility rules; • identified need for additional resources to implement the national strategic plan or priority actions to move towards universal access to prevention, treatment, care and support; • analysis of implementation of previous Global Fund Grants; and on • the CCM/sub-CCM’s compliance with the six minimum requirements for eligibility. ROLE OF UCO AND JOINT TEAM, WITH RST SUPPORT IN STEP 1 Provide information on new Board policies on Round 8 1. The Round 8 'Income level eligibility rules’ 3 (a) Applicants from Lower income countries do not have any technical requirements to meet. (b) Applicants from Lower-middle income ('LMI') and/or Upper-middle income ('UMI') countries must: • indicate a cost sharing arrangement; • have a prevalence rate of 5% or more among vulnerable populations; • or have an adult prevalence rate of 1% or more, ensuring that the most affected population and at-risk populations are reached. 2. Board policies which influence the proposal content • Health Systems Strengthening: applicants may request funding for HSS cross-cutting interventions, not as separate proposal or component but to be included within the disease component in a distinct section; • Social and gender equality: encourages the inclusion of interventions to address gender issues and adheres to principles of equality of access to services, with a particular reference to women, girls and sexual minorities; • Community systems strengthening: consider the inclusion of interventions focused at strengthening national, sub-national and community systems to increase the demand for, access to, and the quality of services; • Dual Track Financing: the routine inclusion of Principal Recipients from both the government and from non-government sectors; • Grant consolidation: authorized the consolidation of existing and new grants, if CCMs chose to achieve simplification and cost-efficiency in managing grants, and alignment with country systems. 3 Detailed information on income level eligibility to be found in ‘Completing the Proposal Form, Section 2, Guidelines for Proposals – Round 8. The Global Fund will provide further clarification on these rules.
  6. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 6/16 FOR INTERNAL USE BY UN STAFF ONLY Provide support to setting priorities and approaches for evidence- informed comprehensive proposal, harmonised and aligned with the national AIDS response 3. Assist the CCM in the: • review of TRP comments on strengths & weaknesses as guidance for development of new proposal; • analysis of the performance and experience of any on-going grant implementation: status of disbursement, challenges in implementation, and actions taken to overcome challenges; and • in case of resubmission of a category 3 proposal, in the review/compilation/collection of data to determine if priorities, strategic approach & coverage of proposal, should be revised based on changes in epidemiological situation, absorptive capacity and funding availability since its last submission. 4. Draw attention to/make available existing information on the epidemic, its drivers, the programming status and coverage in the country to ascertain the extent and need to scale up towards Universal Access: • the policy and program documents such as national strategic plans and programs; • reports: UN General Assembly Special Session Agreement (UNGASS), National AIDS Spending Assessments (NASA), M&E reports from on-going programs and services; • surveillance and research data such as the Demographic Health Survey (DHS), epidemiological data; • reports of stakeholder consultations for e.g., NGOs, People Living With HIV Networks, private sector. 5. If there is insufficient information and data available for decisions on priorities, approaches and for additional funding, consider deferring to next Round, and focus instead on: • facilitation & coordination of joint reviews and analysis by government together with all the other stakeholders of the national action costed plans, funding commitments and any other donor supported plans; • coordination with partners and facilitating situation analysis, needs and funding gap analysis if needed; • organising through RST, the technical support as required for this process; • advocating that the CCM conducts this process through a participatory and inclusive process, to ensure ownership by all the stakeholders for e.g., through a stakeholder workshop during which joint decisions on priorities and approaches harmonised with the national AIDS response can be taken.
  7. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 7/16 FOR INTERNAL USE BY UN STAFF ONLY Facilitation to ensure timely planning and implementation of technical support 6. In consultation with the national leadership and in close collaboration with partners, identify and plan for the resources required for the duration of the proposal development and the clarification process, to avoid administrative and financial bottlenecks during the process. Resources to be planned for include: • support from UN Joint teams, UCOs and RSTs; • technical expertise from consultants; • facilities for meetings, communication and transport costs especially when proposals cover large geographic areas or more than one country; • translations, computing facilities, printing costs. 7. Assist in identifying the expertise required for the specific tasks and areas. Experience has indicated that the GF proposal development requires expertise in: • public health with strong HIV and AIDS programming expertise; • strategic program/project design; • health systems/institutional development, management; • planning and budgeting; • management of pharmaceutical & health products (previously referred to as PSM) • monitoring & Evaluation; • human rights and in gender sensitive approaches; • interpreting GF guidelines and requirements, and in facilitating the proposal development process. Preference should be given to qualified national/regional consultants. International consultants should have an understanding/experience of the country/region and of its absorptive and implementation capacity. 8. Link up, through the RST, with the TSFs and the regional technical agencies, for the identification of appropriate consultants. Assist the CCM in the development of Terms of Reference for consultants and for proposal development teams/committees to avoid overlaps and to ensure quality deliverables. Key tools and resources for Step 1 Round 8 ‘Fact Sheet’ information • What is ‘The Global Fund’s strategic approach to Health Strengthening’ • What is ‘The Global Fund’s Round 8 approach to encouraging gender sensitive proposals’ • What is ‘ Dual Track Financing’ • What is ‘Community Systems Strengthening’ • What is ‘Grant Consolidation’
  8. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 8/16 FOR INTERNAL USE BY UN STAFF ONLY Tools for strategic planning & assessment: UNAIDS. “Guide to the Strategic Planning Process for a National Response to HIV/AIDS”, 1998, Geneva, Switzerland http://data.unaids.org/Publications/IRC-pub01/JC268-StratPlan2_en.pdf UNAIDS. “Country Harmonization and Alignment Tool (CHAT),” 2007, Geneva, Switzerland http://data.unaids.org/pub/Report/2007/jc1321_chat_en.pdf ASAP: HIV/AIDS Strategic Self-Assessment Tool (SAT) A Guideline for the Evaluation HIV/AIDS Strategies and Action Plans, 2007 http://siteresources.worldbank.org/INTHIVAIDS/Resources/375798- 1151090631807/SelfAssessmentGuidelinesv9Nov07.pdf UNAIDS Practical Guidelines for Intensifying HIV Prevention: Towards Universal Access, 2006 http://data.unaids.org/pub/Manual/2007/jc1274-practguidelines_en.pdf ‘Analysing capacity for HIV/AIDS - A tool for community and faith-based organisations’, International HIV/AIDS Alliance, 2004 www.aidsalliance.org/ngosupport ‘NGO capacity analysis – A toolkit for assessing and building capacities for high quality response to HIV/AIDS’, International HIV/AIDS Alliance www.aidsalliance.org/ngosupport Guidelines “The Aidspan Guide to Round 8 Applications to the Global Fund." Volume 1 http://aidspan.org/documents/guides/aidspan-round-8-applying-guide-volume-1-en.pdf “Accelerating Action: A technical support guide to develop capacity and to benefit from global health financing”. GTZ BACKUP Initiative. 2007. http://www.backup-link.de/
  9. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 9/16 FOR INTERNAL USE BY UN STAFF ONLY STEP 2: Ensure that the CCM meets the CCM eligibility criteria for submission of proposal The TRP, in its report to the Board, strongly encourages all potential applicants to work with partners in Round 8 … ‘to fully understand the minimum requirements for eligibility, including the minimum level of documentation that is required to demonstrate compliance with those requirements. In this connection, the TRP emphasized ‘the importance of technical assistance also being provided in respect of the eligibility sections of the Proposal Form, by reason that technically sound proposals are not able to be further considered by the TRP if the applicant cannot sufficiently demonstrate compliance with the minimum requirements for applicant eligibility at the time of proposal submission’ 4 ROLE OF UCO AND JOINT TEAM, WITH RST SUPPORT IN STEP 2 1. Ensure that the CCM and the relevant stakeholders have access to CCM guidelines and to clarifications of the CCM eligibility criteria. 2. If CCM in the country does not meet the eligibility criteria, the UCO with RST support and in collaboration with partners, should take immediate measures to make available technical expertise in partnership building, in institutional development, governance and in participatory processes to enable the CCM to meet the eligibility criteria. 3. Draw attention to the Board recommendations related to assuring the inclusion of members with knowledge and experience in important cross-cutting issues of health systems strengthening and gender issues. If the CCM is not able to do this, then it should be assisted to find the relevant expertise beyond the CCM in these areas. 4. Coordinate with other stakeholders to ensure that the CCM submits, along with the proposal, the required documentation to demonstrate compliance with the requirements. 5. Remind the CCM about the CCM funding support available from the Global Fund Secretariat. Experience has indicated that with a well functioning CCM Secretariat, providing timely administrative support, has been extremely useful during the development process and for documentation of the process. Key tools and resources for Step 2 CCM requirements www.theglobalfund.org/en/apply/mechanisms/guidelines/ Clarifications on CCM Requirements – Round 8 www.theglobalfund.org/en/apply/mechanisms/guidelines/ 4 Report of the Technical Review Panel and the Secretariat on Round 7 Proposals, November 2007 (www.theglobalfund.org/en/files/boardmeeting16/GF-BM16-05-TRP_Report_Round7.pdf
  10. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 10/16 FOR INTERNAL USE BY UN STAFF ONLY Revised Guidelines on the Purpose, Structure and Composition of Country Coordinating Mechanisms and Requirements for Grant Eligibility www.theglobalfund.org/en/apply/mechanisms/guidelines/ Guidelines for CCM funding www.theglobalfund.org/en/apply/mechanisms/guidelines/ “The Aidspan Guide to Building and Running an effective CCM” – Second Edition, September 2007 www.aidspan.org/guides
  11. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 11/16 FOR INTERNAL USE BY UN STAFF ONLY STEP 3: Establish the proposal development process ROLE OF UCO AND JOINT TEAM, WITH RST SUPPORT IN STEP 3 1. Provide guidance to/organize technical support for the timely establishment of a transparent, inclusive and participatory proposal development process as outlined in the Checklist for the proposal development process. 2. Draw attention to the minimum requirements related to proposal development, different approaches and lessons learnt from other successful proposals. 3. In view of the Board decision to include relevant measures to strengthen community systems, make special effort to facilitate the participation of community groups and ensure their access to technical support. 4. Provide assistance in the documentation of the proposal development process and ensure that this is submitted along with the proposal. Key tools and resources for Step 3 Checklist for Proposal Development Process Requirements related to proposal development, different approaches and lessons learnt
  12. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 12/16 FOR INTERNAL USE BY UN STAFF ONLY STEP 4: Design, write the proposal and complete the application form As outlined in the Checklist for the proposal development process, once the transparent and inclusive proposal development process has been established, the next steps include the drafting of proposal components, sharing the drafts with the relevant stakeholders and all CCM members. The draft proposal is then reviewed for technical soundness, finalized and endorsed by the CCM for submission to the Global Fund. ROLE OF UCO AND JOINT TEAM, WITH RST SUPPORT IN STEP 4 1. Recommend to the CCM to use as guidance for the development of the proposal, the Criteria for TRP review of proposals which includes Soundness of approach; Feasibility, Potential for sustainability. More details of each of these criteria can be found in Annex 2, Guidelines for Proposals - Round 8. 2. Ensure that the proposal development teams/committees have access to TRP comments on previous proposals and assist them in the analyses of these comments. It is critical that the UCC reviews with the CCM, the stakeholders and the proposal development teams the document on Strengths and weaknesses identified by the TRP from Rounds 3 to 7 and examples of successful proposals. 3. Remind the proposal development teams to describe the experience to date with existing grants and to outline the complementarities between the new proposal and existing grants and activities to explain how requested funding will be additional. 4. Facilitate the availability of expertise on Health Systems Strengthening (HSS) and institutional development from WHO to: • improve the understanding of what HSS is and is not; • to assist in the development of HSS interventions to address fundamental constraints to the organization, planning and financing of the systems required to deliver services. Remind the CCM that applicants have to provide evidence of the involvement of relevant HSS stakeholders in the CCM – including at least one non-government in-country representative with a focus on HSS and one government representative with responsibility for HSS planning. 5. Emphasize addressing stigma and discrimination as a barrier to access to services and ensure that appropriate attention is paid to gender and equality in access to services across the proposal. Encourage the establishment of some core principles to guide the CCM and the proposal development teams, and to include specific actions, targets and indicators in these cross-cutting areas. 6. Technical assistance plans to address gaps in technical and management capacity needed for grant implementation can be funded from the approved Global Fund grant. The UCO with support from RST should assist the CCM and the stakeholders in this critical area, particularly in • collating existing information on/ identifying technical and management needs;
  13. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 13/16 FOR INTERNAL USE BY UN STAFF ONLY • developing a technical and management support plan for the duration of the life cycle of the grant i.e. from the time of Board approval through the clarification and proposal refinement phase, grant implementation & for phase two application; • ensuring that both, short-term capacity building measures as well as long term needs for health systems strengthening are included in the plan; • preparing the budget for the plan, which should include: total costs of all consultants (short and long term), field visits and other costs related to program planning, supervision and administration (including management of sub-recipient relationships, M&E, PSM). The plan needs to specify how this technical support will be procured and delivered in a timely manner to meet the needs of the implementers; • identifying the technical support providers, where possible through the TSFs etc.; • including a quality assurance process for the technical support provided. 7. During the proposal writing phase, provide guidance/technical expertise for the development of an evidence-based, comprehensive HIV prevention and AIDS care proposal: • prepare a comprehensive description of the current situation in the country and a sound analysis of the gaps in programme delivery and in funding; • ensure that the proposal demonstrates complementarity and additionality i.e.it builds on existing activities, or national plans, and/or on earlier programmes; • based on the focus of the proposal to be submitted, make sure that programmatic approaches in specific service delivery areas are consistent with international norms, standards, and best practices; • ensure that the strategic approach is well-structured and clearly written; the detailed work plan has clearly defined objectives linked to activities; the indicators proposed are consistent with the main activities, harmonized with national plans and drawn from national lists of indicators wherever possible ; • assure the completeness and accuracy of budgets and the development of well structured budgeted M&E , PSM and technical support plans and the submission of all these work plans with the proposal; • develop and respond to comments, clarifications and recommendations made by the TRP in earlier rounds of funding; • make sure that each section of the proposal is completed and all required documentation accompanies the proposal; 8. Liaise with the RST to set up either an in country or regional independent panel/experts to review the draft proposal for technical soundness and provide inputs towards its finalization. The Proposed Terms of Reference for independent review of draft proposals, included in Key tools and resources, can be adapted based on the focus of the proposal. 9. Provide any support necessary to the review, finalization, approval and timely submission of the proposal by the CCM. Key tools and resources for Step 4 Criteria for TRP review of proposals Strengths and weaknesses identified by the TRP from Rounds 3 to 7 and examples of successful proposals
  14. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 14/16 FOR INTERNAL USE BY UN STAFF ONLY Essential technical information for proposal writing: Please refer to the online technical guidance notes: http://www.who.int/hiv/pub/toolkits/GF- Round8/en/index1.html WHO's health systems strategy at: http://www.who.int/healthsystems/strategy/en/ The World Bank's revised health systems strengthening strategy, released 1 May 2007 entitled 'Healthy Development – the World Bank Strategy for Health, Nutrition and Population Results, 24 April 2007 http://newsletters.worldbank.org/external/default/main? menuPK=571347&theSitePK=571341&pagePK=64133601&contentMDK=21160699&piPK=64129599 “The Aidspan Guide to Round 8 Applications to the Global Fund - Volume 2: The Applications Process and the Proposal Form” www.aidspan.org/guides Terms of Reference for independent review of draft proposals
  15. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 15/16 FOR INTERNAL USE BY UN STAFF ONLY STEP 5: Identify and nominate the Principal Recipients and Sub-Recipients CCM Eligibility criteria • CCMs are required to put in place and maintain a transparent, documented process to nominate the Principal Recipient. • The Secretariat will, as part of the proposal screening process, review the documentation setting out the nomination process and the minutes of the CCM meeting on the nomination of one or more Principal Recipients (PRs). ROLE OF UCO AND JOINT TEAM, WITH RST SUPPORT IN STEP 5 1. Nominating the PR is one of the critical functions of the CCM. UCO/Joint teams can support the development of the transparent inclusive process for PR and sub-recipient nomination process, the documentation of the process and its submission with the proposal. 2. The UCO, Joint Team with support from the RST can assist in the organisation of technical support to strengthen the capacity of PRs, particularly those nominated for the first time. Technical support is often required immediately after grant approval, prior to grant signing, in developing workplans and in setting up management systems for M&E, PSM, and in financial management. 3. UN agencies interested to be sub-recipients should not be involved in the nomination process to avoid Conflict of Interest. Key tools and resources for Step 5 Examples of PR selection process and lessons learnt
  16. Guidance for the management of technical support to the development of HIV proposals to Global Fund Round 8 Call for Proposals 16/16 FOR INTERNAL USE BY UN STAFF ONLY STEP 6: After the (conditional) approval by the GF Board, the CCM may be requested to respond to clarifications requested by TRP Proposals approved as: Category 1: The applicant must clarify and finalize the proposals within four weeks of notice to the country. Category 2: The applicant is given six weeks to provide an initial detailed response. A further three months is allowed from the date of receipt of the Global Fund of this response to obtain the final TRP approval should further clarifications be requested. ROLE OF UCO AND JOINT TEAM, WITH RST SUPPORT IN STEP 6 1. It is critical for the CCM to review the questions raised by the TRP and to provide clarifications to the TRP within the set deadline. The UCO can play a proactive role to ensure the timely availability of technical support to the CCM to respond adequately to the clarifications and to make the necessary changes in the proposal. 2. Provide support for the timely submission of the clarification to the Global Fund Secretariat.

×