Youth Development Partnership Fund
Local Government and Communities supporting young people throughout New Zealand
ROUND SIX APPLICATION PACK
Round 6 This application pack consists of:
Application Pack • Application form
• Service Requirements and Youth Development Partnership Fund Budget Table Templates
• Information Sheets: Good Youth Development and Application Considerations
Complete A compete application consists of:
Applications • a completed application form
• a full project plan.
Project Plan Your project plan should outline your project’s goals, how you will achieve and evaluate these, and
specify timeframes, costs, and required resources. It must also include a completed:
• Service Requirements Table Template (provided)
• Youth Development Partnership Fund Budget Table Template (provided)
• Risk Management Plan.
Selection Panel In making their decisions, the selection panel will assess:
Assessment • how well the project aligns with the Expected Outcomes of the Fund and Round 6 Funding
Round Criteria (see the Ministry’s website for further information)
• effective youth development practices, including how involved young people have been in
project development and will be in the ongoing delivery of the project
• young people and the community’s need for the project
• the project’s practicality, viability, and value, as described in the project plan.
Application Email an electronic copy of the completed application to: email@example.com and post
submission or courier the signed original plus ten copies of the signed application:
Youth Development Partnership Fund
Ministry of Youth Development
Post Office Box 1556, Wellington, 6140, or
Level 1, Bowen State Building, Bowen Street, Wellington 6140.
Due Date Midday, Friday 19 March 2010. Late applications will not be accepted.
Application Process Funding Round 6 opens
27 January 2010
Funding Round 6 closes
19 March 2010
April/May 2010 Unsuccessful applicant are informed
Successful applicants informed
Funding agreements negotiated
from June 2010
from 1 July 2010
Some legal caveats • A submitted application is not an agreement or contract.
• The Ministry of Youth Development may award funding for a lesser amount than that applied for.
• The Ministry of Youth Development may abandon the Application Process at any time.
• The Ministry of Youth Development will only accept one Application from each applicant.
• Funding is only available to territorial authorities (city or district councils).
• The Ministry of Youth Development may accept part of an Application and reject the rest of it.
• The Ministry of Youth Development may discuss with any Applicant their application and give them suggestions
to modify it so that it better meets the Ministry’s priorities and assessment criteria.
• Funding is limited and meeting the selection criteria does not guarantee funding.
• All information requested must be provided for the application to be considered.
Guidelines for What can be reviewed?
Review of A review will investigate the process a proposal was evaluated under, to ensure that it was appropriately considered.
Purchasing Process It does not re-open the contracting process and does not enable an applicant to amend or re-submit their proposal.
What information can the applicant ask for?
Under the Official Information Act, applicants are able to request copies of material written in relation to their own
proposal. If this is requested information will be provided.
The applicant needs to submit in writing the reasons they feel their proposal was not appropriately considered and
request a review by the General Manager. This must be lodged within 10 working days of having received written
notification of the original decision.
The General Manager will initiate an independent investigation into the process used to evaluate and make the
decision, ensuring all the "Review aspects" are followed.
The General Manager will directly advise the applicant in writing of the outcome of the review. This should normally
take no longer than 15 working days from receipt of the request for a review.
If a review is requested the following aspects will be included:
• one person is assigned to manage the review; the person investigating must be impartial
• all relevant material is compiled before conducting the review
• all the relevant issues identified by the provider are considered
• the applicant is advised in writing of the outcome of the review;
• the applicant will be offered the opportunity to discuss the outcome of the review
• the process is completed within 15 working days of receiving the written complaint, unless exceptional
circumstances occur. If the process is anticipated to take longer than 15 working days the applicant will be
• the process is documented and all documentation filed.
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Before completing this Territorial Authority Name
form, please read the
Expected Outcomes and
Funding Round Criteria,
about the Youth Project Name
Fund. This is available
from the Ministry of Youth
www.myd.govt.nz. Project Dates
[Month and Year] to [Month and Year]
This section provides a
brief summary of your
application that will be Amount of Funding Requested (GST excl)
used by the selection
panel. Year 1 Year 2 Year 3 Total
$ $ $ $
Complete this section
after you have completed
the rest of the application. Council Contribution (GST excl) Other Funders Contribution (GST excl)
See boxes 2.12-2.14. Which of the Funding Round priorities does your project align with?
Please tick chosen √ Education, Training, and Employment
Youth Community Leadership and/or
Celebration of Youth Achievement
Provide a summary of Project Description
your Project that can be
used on the Ministry’s [Limit - 100 words]
website if your application
This should outline what
the project will do, what
the Ministry’s funding will
be used for, and who will
benefit from the Project.
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1. PROJECT PARTNERS
Councils may partner 1.1 Council Name
with each other to deliver
the project. (Names of all councils, with lead council first)
Nominate a lead council
if the project is 1.2 Street address
collaboration between a
number of councils. (Addresses of all councils)
The lead council will be
responsible for contract
1.3 Postal address
accountable for funding.
(Addresses of all councils)
Add another row to the 1.4 Chief Executive
table to provide contact
details for Chief Name Council Work Phone Email
Executive’s of partner
The Application Contact 1.5 Application Contact
must be an employee of
the lead council. Name:
Councils may also work
with local youth service 1.6 Partner organisation(s)
providers around project
development and Name Address Legal status (e.g. Company
delivery. Trust): Registration No.
List young people or
groups of young people 1.7 Young People (involved in project development)
that are partners in your
project. e.g. Youth Council
You will need to describe
this involvement in more
detail in Section 2.9.
1.8 Attach letters of support from project partners, including young people, for the
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2. PROJECT DETAILS
This section provides 2.1 Project Name
more detail about your
2.2 Project Start Date
2.3 Project End Date
If your application is 2.4 Attach a copy of your Project Plan and a copy of the relevant sections of your
successful, this table will
form the basis of your LTCCP to this application.
contract with the
Ministry. An example
Table Template is 2.5 Include a completed Service Requirements Table Template in your Project Plan
included in your
application pack and an
electronic copy is
available on the
Provide evidence 2.6 How will your project benefit young people in your community?
(research and statistics)
of the need for the [Limit – 400 words]
project and explain how
the project meets this
need in box 2.6.
Use box 2.7 to outline
the wider community 2.7 How will your project benefit your community?
benefits (if applicable) of
your project. [Limit – 250 words]
The Ministry defines 2.8 Who are the target young people of your project?
young people as those
aged 12-24 years old.
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Good youth 2.9 How have the target group and other young people been involved in the
must be present in development of the project?
your project. [Limit – 200 words]
Good youth development
allows young people to
shape a project and
and support for them to
take on leadership roles.
Box 2.9 should describe 2.10 How will the target group and other young people be involved in the
how each of the young
people or groups of
implementation of the project?
young people listed in [Limit – 200 words]
section 1.7 has been
involved in project
Boxes 2.10-2.11 should
also include how young
people will be supported
to be involved in project 2.11 How will the target group and other young people be involved in the ongoing
delivery of the project?
See the Good Youth
Development information [Limit – 200 words]
sheet and the Ministry
website for guidance on
good youth development
and youth participation.
The Youth Development 2.12 How does the project align with the Ministry’s outcome of improved
Partnership Fund is for
projects that improve Education, Training, and Employment?
outcomes for young [Limit 150 words]
people, aged 12-24
years, through effective
practice in their
2.13 How does the project align with the Ministry’s Youth Leadership priority?
Projects funded through
Round 6 must support [Limit 150 words]
the key outcome of
education, training and
contribute to at least one
of the following priorities:
2.14 How does the project align with the Ministry’s Celebration of Youth
• Youth Community
[Limit 150 words]
• Celebration of
Information on these
outcomes and priorities
is available on the 2.15 How will the project provide young people with benefits such as improved self
esteem, personal development, motivation, family and community connection, and
[Limit 150 words]
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3. MANAGEMENT AND GOVERNANCE
3.1 How will the project be managed and governed?
[Limit 150 words]
3.2 Describe the roles and responsibilities of each partner (including the council)
[Limit 150 words]
Good youth 3.3 How will young people be involved at all levels of project governance?
must be present in [Limit 200 words]
your project. See 2.9 for
Explain how the council
will manage the project if 3.4 Outline the experience of council staff and partners in youth development
neither partner has [Limit 150 words]
experience in working
with and understanding
issues relating to young
Explain how the council
will manage the project if
3.5 Outline the experience of council staff and partners in delivering a project
neither partner has similar to this one
experience in delivering
a similar project.
[Limit 150 words]
Your Risk Management 3.6 Include a Risk Management Plan in your Project Plan.
Plan should outline key
Project risks and how
these will be managed.
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4. MONITORING, EVALUATION
Detail the measurement 4.1 How will you measure and evaluate the success of your project?
and evaluative tools you
will use to measure
whether your project is
achieving its results.
• e.g. All participants complete a self-assessment survey at start of programme
The Service • e.g. All participants complete an exit survey
Template in your Project •
Plan will out line what is
measured. Box 4.1 asks
how this will be Qualitative Tools:
• e.g. All participants complete project evaluations upon completion of the programme.
See the Service • e.g Project partners will conduct debrief reports with Councils.
Template for information •
on qualitative and
development practices 4.2 How will young people be involved in the evaluation of the project?
must be present in
your project. See 2.9 [Limit 150 words]
above for more
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Complete the Youth 5.1 Include the completed Youth Development Partnership Fund Budget Table
Partnership Fund Budget Template in your Project Plan (template provided).
Table template and copy
the total amount
requested from the Fund $ (GST excl)
into box 5.1.
5.2 What is the total amount that the council is
Councils must make a applying to the Youth Development Partnership
contribution to project Fund for?
funding. This can be
actual and/or in kind.
Detail any in kind 5.3 What is the total amount that the council is
contributions in box 5.5 contributing to the project?
The total cost of the 5.4 What is the total amount that other funders
project is the amount are contributing to the project?
applied for (box 5.1) +
council contribution (box
5.2) plus other funders
contribution (box 5.3).
5.5 What is the total cost of the project?
In kind contributions 5.6 Detail the in kind contributions provided by the council or others
must be quantified in
dollar terms and should Item Provided by Cost $ (GST excl)
not include any
5.7 How will you sustain the project once the investment from the Youth Development Partnership
5.8 Existing Projects Only - How will funding from the Youth Development Partnership Fund add value
to an existing project or to work already being done with young people by the Council?
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Refer to Yes /
Have young people been engaged at all levels of the project? All
Has this application been completed by a representative of a territorial authority? 1
Have you attached letters of support for the project? 1
Have you attached a copy of your Project Plan to the application? 2
Have you attached a copy of the relevant sections of your LTCCP to the application? 2
Have you included a completed Services Requirement Table in your Project Plan? 2
Does the application include information about the community and young people’s need for the
Does the application demonstrate that the project aligns with the priorities and outcomes of the
Youth Development Partnership Fund?
Have you attached a copy of your risk management plan to the application? 3
Does the application detail how the project outcomes will be measured? 4
Have you included a completed Youth Development Project Budget Table in your Project Plan? 5
Does the application detail in-kind and/or financial support from the territorial authority? 5
Has the Chief Executive of the territorial authority signed this application? 7
We agree that the details given in this application are true and correct to the best of our knowledge.
We have the delegation to commit our territorial authority to this application.
(Please note that the declaration requires two authorised representatives from your territorial authority, including
that of the Chief Executive).
Position in territorial authority: Chief Executive
Position in territorial authority:
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