Key board magic

  • 5,343 views
Uploaded on

MICROSOFT WORD, EXCEL, POWERPOINT KEYBOARD SHORTCUTS

MICROSOFT WORD, EXCEL, POWERPOINT KEYBOARD SHORTCUTS

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
No Downloads

Views

Total Views
5,343
On Slideshare
0
From Embeds
0
Number of Embeds
1

Actions

Shares
Downloads
329
Comments
0
Likes
3

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. This is free ebook & may be freely distributedThe Keyboard Shortcut Magic! The Keyboard Shortcut Magic! Discover The MAGIC Of Your Keyboard That Can Practically REPLACE Your Mouse! (Over 250 Keyboard Shortcuts Revealed)
  • 2. The Keyboard Shortcut Magic!Table of ContentsINTRODUCTION .................................................................................................................................. 1PART I: MICROSOFT WORD KEYBOARD SHORTCUTS........................................................... 2 DOCUMENT ACTIONS ............................................................................................................................ 2 TEXT STYLE .......................................................................................................................................... 2 TABLES ................................................................................................................................................. 3 FORMATTING ......................................................................................................................................... 3 CURSOR MOVEMENT ............................................................................................................................. 4 MISCELLANEOUS ................................................................................................................................... 4 ADVANCED – F1 TO F12........................................................................................................................ 4PART II: MICROSOFT EXCEL KEYBOARD SHORTCUTS ........................................................ 6 SPREADSHEET ACTIONS ........................................................................................................................ 6 SELECTING & NAVIGATING ................................................................................................................... 6 FORMATTING ......................................................................................................................................... 6 FORMULAS ............................................................................................................................................ 7PART III: MICROSOFT POWERPOINT KEYBOARD SHORTCUTS......................................... 8 PRESENTATION ACTIONS ....................................................................................................................... 8 FORMATTING ......................................................................................................................................... 8 SELECTING & NAVIGATING ................................................................................................................... 9 EDITING................................................................................................................................................. 9 DRAWING & FORMATTING .................................................................................................................. 10 SLIDE SHOW ACTIONS ......................................................................................................................... 10
  • 3. The Keyboard Shortcut Magic! Part I: Microsoft Word Keyboard Shortcuts Document ActionsAction KeystrokeOpen a document CTRL+ONew document CTRL+NClose a document CTRL+WSave As F12Save CTRL+S / SHIFT+F12Print Preview CTRL+F2Print CTRL+PShow/Hide paragraph symbols CTRL+*Spelling and grammar F7Help F1Find CTRL+FReplace CTRL+HGo To CTRL+G / F5Quit/Exit Word ALT+F4 Text StyleAction KeystrokeFont Type CTRL+SHIFT+F+Up/down arrow - EnterFont Size CTRL+SHIFT+P+Up/down arrow - EnterBold CTRL+BItalics CTRL+IUnderline CTRL+UDouble underline CTRL+SHIFT+DWord underline CTRL+SHIFT+WAll caps CTRL+SHIFT+ASmall caps CTRL+SHIFT+KChange case SHIFT+F3Single spacing CTRL+11.5 spacing CTRL+5Double spacing CTRL+2Subscript CTRL+=Superscript CTRL+SHIFT+=Hidden text CTRL+SHIFT+HRevert to default font CTRL+SHIFT+ZDecrease point size CTRL+[Increase point size CTRL+]Make web hyperlink CTRL+K Page 2
  • 4. The Keyboard Shortcut Magic! TablesAction KeystrokeGo to next cell TabGo to previous cell SHIFT+TabGo to beginning of column ALT+PageUpHighlight to beginning of column ALT+SHIFT+PageUpGo to end of column ALT+PageDownHighlight to end of column ALT+SHIFT+PageDownGo to beginning of row ALT+HomeHighlight to beginning of row ALT+SHIFT+HomeGo to end of row ALT+EndHighlight to end of row ALT+SHIFT+EndColumn break CTRL+SHIFT+Enter FormattingAction KeystrokeSelect all CTRL+ACopy CTRL+CCut CTRL+XPaste CTRL+VUndo CTRL+ZRedo CTRL+YLeft alignment CTRL+LCenter alignment CTRL+ERight alignment CTRL+RJustified CTRL+JIndent from left CTRL+MDecrease indent from left CTRL+SHIFT+MHanging indent CTRL+TDecrease hanging indent CTRL+SHIFT+TPage break CTRL+EnterPromote list item ALT+SHIFT+Left arrowDemote list item ALT+SHIFT+Right arrow or TABFormat painter CTRL+SHIFT+CDelete previous word CTRL+BackspaceApply bulleted list CTRL+SHIFT+LStyle CTRL+SHIFT+SNormal style CTRL+SHIFT+N Page 3
  • 5. The Keyboard Shortcut Magic! Cursor MovementAction KeystrokeSelect from cursor to beginning of line SHIFT+HomeSelect from cursor to end of line SHIFT+EndGo to beginning of line HomeGo to end of line EndGo to beginning of document CTRL+HomeGo to end of document CTRL+End MiscellaneousAction KeystrokeCopyright symbol - © ALT+CTRL+CInsert current date ALT+SHIFT+DInsert current time ALT+SHIFT+TGo to footnotes ALT+CTRL+FShow/Hide ¶ CTRL+SHIFT+8Thesaurus SHIFT+F7 Advanced – F1 to F12Keystroke Action F1 Help Alt+F1 Next field Alt+Shift+F1 Previous field Shift+F1 ‘What is This’ Help F2 Move text or graphic Alt+F2 Unassigned Alt+Shift+F2 File Save Ctrl+F2 File Print Preview Shift F2 Copy Text F3 Edit AutoText Ctrl+F3 Store in Spike Ctrl+Shift+F3 Insert Spike and empty contents Shift+F3 Changes case F4 Edit Repeat frame Alt+F4 File Exit Ctrl+F4 File Close Shift+F4 Repeat a Go To or Find command Page 4
  • 6. The Keyboard Shortcut Magic! F5 Edit Go To Alt+F5 Previous application window size Ctrl+F5 Previous document window size Ctrl+Shift+F5 Edit bookmark Shift+F5 Previous position F6 Next pane Ctrl+F6 Next window Ctrl+Shift+F6 Previous window Shift+F6 Previous pane F7 Tools Spelling Ctrl+F7 Move window Ctrl+Shift+F7 Update link Shift+F7 Tools Thesaurus F8 Extend selection Ctrl+F8 Size window Ctrl+Shift+F8 Select column or display/hide tab and paragraph marks Shift+F8 Shrink selection F9 Update field Alt+Shift+F9 Go To/Macro button fields Ctrl+F9 Field characters Ctrl+Shift+F9 Unlink field Shift+F9 Switch field codes or results F10 Menu bar Alt+F10 Enlarge Application window Ctrl+F10 Enlarge Document window Shift+F10 Cut/Copy/Paste/Font/Paragraph/Bullets and Numbering menu bar F11 Next field Ctrl+F11 Lock field Ctrl+Shift+F11 Unlock field Shift+F11 Previous field F12 File Save As Ctrl+F12 File Open Ctrl+Shift+F12 File Print Shift+F12 File Save Page 5
  • 7. The Keyboard Shortcut Magic! Part II: Microsoft Excel Keyboard Shortcuts Spreadsheet ActionsAction KeystrokeOpen a spreadsheet CTRL+ONew spreadsheet CTRL+NClose a spreadsheet CTRL+WSave As F12Save CTRL+SPrint CTRL+PHelp F1Find CTRL+FReplace CTRL+HGo to CTRL+G / F5Quit/Exit Excel ALT+F4 Selecting & NavigatingAction KeystrokeAll cells left of current cell SHIFT+Left arrowAll cells right of current cell SHIFT+Right arrowEntire column CTRL+SpacebarEntire row SHIFT+SpacebarEntire worksheet CTRL+AOne cell up Up arrowOne cell down Down arrowOne cell right TabOne cell left SHIFT+TabTop of worksheet (cell A1) CTRL+HomeEnd of worksheet (last cell with data) CTRL+EndEnd of row HomeEnd of column CTRL+Left arrowMove to next worksheet CTRL+PageDown FormattingAction KeystrokeEdit active cell F2Format as currency with 2 decimal CTRL + SHIFT +$placesFormat as percent with no decimal CTRL + SHIFT +%places Page 6
  • 8. The Keyboard Shortcut Magic!Cut CTRL+XCopy CTRL+CPaste CTRL+VUndo CTRL+ZRedo CTRL+YBold CTRL+BItalics CTRL+IUnderline CTRL+UStrikethrough CTRL+5Left alignment CTRL+LCenter alignment CTRL+ERight alignment CTRL+R CTRL+SHIFT+F+Up/down arrow –Font type Enter CTRL+SHIFT+P+Up/down arrow –Font size EnterFormat cells dialog box CTRL+1 FormulasAction KeystrokeApply AutoSum ALT+=Current date CTRL+;Current time CTRL+:Spelling F7Help F1Macros ALT+F8 Page 7
  • 9. The Keyboard Shortcut Magic! Part III: Microsoft PowerPoint Keyboard Shortcuts Presentation ActionsAction KeystrokeOpen a presentation CTRL+O, CTRL+F12New presentation CTRL+NSave As F12Save CTRL+SPrint CTRL+PHelp F1Quit/Exit PowerPoint ALT+F4 FormattingAction KeystrokeSelect all CTRL+ACopy CTRL+CCut CTRL+XPaste CTRL+VUndo CTRL+ZRedo CTRL+YBold CTRL+BItalics CTRL+IUnderline CTRL+ULeft justified CTRL+LCenter justified CTRL+ERight justified CTRL+RCreate hyperlink CTRL+KFormat Painter (Copy) CTRL+SHIFT+CFormat Painter (Paste) CTRL+SHIFT+VIncrease font size CTRL+SHIFT+>Decrease font size CTRL+SHIFT+<Change font type CTRL+SHIFT+F+Up/down arrow - EnterChange font size CTRL+SHIFT+P+Up/down arrow - EnterPromote list item ALT+SHIFT+Left arrowDemote list item ALT+SHIFT+Right arrowMove selected item up ALT+SHIFT+Up arrowMove selected item down ALT+SHIFT+Down arrowSuperscript ALT+CTRL+SHIFT+>Subscript ALT+CTRL+SHIFT+<Change Case SHIFT+F3 Page 8
  • 10. The Keyboard Shortcut Magic! Selecting & NavigatingAction KeystrokeCharacter left SHIFT+Left arrowCharacter right SHIFT+Right arrowEnd of word CTRL+SHIFT+Right ArrowBeginning of word CTRL+SHIFT+Left ArrowLine up SHIFT+Up ArrowLine down SHIFT+Down ArrowSelect all CTRL+A or F2Character left Left ArrowCharacter right Right ArrowLine up Up ArrowLine down Down ArrowWord left CTRL+Left ArrowWord right CTRL+Right ArrowEnd of line ENDBeginning of line HOMEParagraph up CTRL+Up ArrowParagraph down CTRL+Down ArrowEnd of text block CTRL+ENDStart of text block CTRL+HOMETo previous object TABTo next object SHIFT+TABSelect all objects CTRL+A EditingAction KeystrokeDelete character left BackspaceDelete word left CTRL+BackspaceDelete character right DeleteDelete word right CTRL+DeleteFind CTRL+FReplace CTRL+HInsert hyperlink CTRL+KNew slide CTRL+MNew slide like last one, no menu CTRL+SHIFT+MSpell checker F7Macros ALT+F8Move from Title to Text CTRL+EnterMove from Body text to Title of next CTRL+Enterslide Page 9
  • 11. The Keyboard Shortcut Magic! Drawing & FormattingAction KeystrokeGrid and Guides dialog box CTRL+GGroup Objects CTRL+SHIFT+GUngroup Objects CTRL+SHIFT+HRegroup Objects CTRL+SHIFT+JResize while maintaining proportions SHIFT+ResizeResize from center CTRL+ResizeResize from center while maintaining CTRL+SHIFT+ResizeproportionsRotate in 15 degree increments SHIFT+Rotate toolRotate from Corner CTRL+Rotate toolRotate in 15 degree increments from CTRL+SHIFT+Rotate toolCornerExtend Line along same angle SHIFT+ResizeNudge object one grid unit Arrow KeyNudge object one pixel CTRL+Arrow KeyTemporarily release Grid/Guide Snap ALTShow/Hide Guides (toggle) ALT+F9Show/Hide Grid (toggle) SHIFT+F9 Slide Show ActionsAction KeystrokeBegin slide show F5 ENTER, Spacebar, N, Right Arrow, DownNext slide Arrow, Page Down (or click the mouse) BACKSPACE, P, Left Arrow, Up Arrow,Previous slide Page UpGo to Slide <number> <number>+EnterRedisplay hidden pointer and/or change CTRL+Athe pointer to an arrowRedisplay hidden pointer and/or change CTRL+Pthe pointer to a penHide the pointer and button immediately CTRL+HHide the pointer and button in 15 CTRL+UsecondsErase on-screen annotations EGo to next hidden slide HUse mouse-click to advance while MrehearsingUse original timings while rehearsing O Page 10
  • 12. The Keyboard Shortcut Magic!Set new timings while rehearsing TShow/Hide black screen B or PeriodShow/Hide white screen W or CommaShow/Hide pointer & button A or =End slide show ESC, CTRL+Break, Minus, ENDGo to the first or next hyperlink TABGo to the last or previous hyperlink SHIFT+TAB Slide Show shortcuts Run the slide show and press the F1 key to view all keyboard shortcuts applicable when running a slide show. Last note: I believe The Keyboard Shortcuts MAGIC! can open your eyes as it contains almost all the keyboard shortcuts for the Microsoft Office programs. I also believe it will be NO/LESS USE for you if you are newbie. If this is the case… Page 11