Keynote
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This eBook contains tips and tutorials on Keynote app.

This eBook contains tips and tutorials on Keynote app.

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Keynote Document Transcript

  • 1. Keynote Tutorials Digital Answers
  • 2. 1 Digital Answers Table of Contents Insert slide number in Keynote on Mac OS X Lion ...............................................................................2 How to set default theme in Keynote on Mac OS X Lion.....................................................................2 How to turn off hyperlinks in Keynote on Mac OS X Lion....................................................................4 How to add word to Keynote Spell Checker ..........................................................................................4 How to add text effect in Keynote Slide..................................................................................................5 How to convert Keynote to PowerPoint presentation ...........................................................................7 Don’t exit presentation after last slide in Keynote .................................................................................8 How to automatically backup previous version in Keynote..................................................................8 How to enable text substitution in Keynote ............................................................................................9 How to change file association on Mac OS X Lion .............................................................................10 How to set Keynote as default application for PPT file ......................................................................12 How to insert Chart in Keynote presentation .......................................................................................13 How to change first letter to capital in Apple Keynote........................................................................18 How to convert Keynote slides in to images ........................................................................................19 How to password protect a Keynote Presentation..............................................................................20 Different Ways to add image in Keynote Presentation.......................................................................21 Apply formatting to Table Cell in Keynote ............................................................................................23 How change the theme in Keynote on Mac .........................................................................................25 How to hide/unhide slides in Keynote...................................................................................................26
  • 3. 2 Digital Answers Insert slide number in Keynote on Mac OS X Lion In this short tutorial we will see how to insert slide number in Keynote on Mac OS X Lion system. Keynote users can insert slide number using the option available as part of the Slide menu. Click the Slide menu and select Show Slide Number on All Slides. This would display the number at the bottom of the slide. And if you do not want to display the slide number then again click Slide menu and select Hide Slide Numbers on All Slides. How to set default theme in Keynote on Mac OS X Lion This tutorial provides the steps required for setting default theme in Keynote on Mac OS X Lion. Whenever you click File -> New option, the following Choose Theme window will be displayed and you can select a theme from the below list.
  • 4. 3 Digital Answers If you are planning to use one standard theme for all your presentation then you can set that as the default theme and avoid the step of choosing a theme. Click the Keynote menu and select Preferences from the menu list. In the General Preferences window, navigate to For New Documents and set the radio option as Use theme and select your preferred theme. Now whenever you open a new presentation, the theme will be automatically set to your default theme i.e. Editorial.
  • 5. 4 Digital Answers How to turn off hyperlinks in Keynote on Mac OS X Lion This tutorial provides the steps to turn off the hyperlink feature in Keynote on Mac OS X Lion. Click the Keynote menu and select Preferences from the menu list. In the Preferences window, click the Auto-Correction tab and un mark the check box with label as Automatically detect email and web addresses. Now if you type in any email or web addresses, keynote will not display the hyperlink. How to add word to Keynote Spell Checker Let us see how to add a word to keynote spell checker tool with an example. In the following keynote slide screenshot, the word Color is being highlighted as the keynote spell checker thinks it is incorrectly spelt because it is using American English for spell checking.
  • 6. 5 Digital Answers Now if you have a need to use this word many times in your current keynote presentation as well future work then you can add this word to the Mac Dictionary. This can by done right clicking on the highlighted word and select Learn Spelling from the menu option. How to add text effect in Keynote Slide This article provides the step by step instruction for adding a text effect in a Keynote slide. For example if you have the following slide with the text as shown below and want add some text effect Select the Text box and click the Inspector icon to display the inspector Window In the Inspector Window, navigate to Build In tab and this would allow you to specify the Effect with Direction and Delivery options.
  • 7. 6 Digital Answers You can pick different effects and Direction using the drop downs. Now you can also specify when you want to start showing this effect i.e after mouse click or automatically after displaying the slide. This can be done by using the Start build feature available under More Options. Similarly you can specify the Build Out effect using the option available as part of the Inspector Window.
  • 8. 7 Digital Answers How to convert Keynote to PowerPoint presentation In this short tutorial we will see how to convert a Keynote presentation to PowerPoint. If you want to covert a Keynote presentation to PPT then you can use the option available as part of Keynote Share menu. Click the Share menu and select Export menu option from the list. In the Export window, navigate to PPT tab and click the Next button. Provide the name for the PPT file and the location where you want to save this file. Then click the Export button to complete the conversion.
  • 9. 8 Digital Answers Don’t exit presentation after last slide in Keynote In this tutorial we will see how to turn off a keynote feature that would exit presentation after the last slide. You can disable this feature if you want to keep showing the last slide to the audience. Click the Keynote menu and select Preferences from the menu list. In the Preferences window, click the Slideshow tab and navigate to When Presenting section. Unmark the checkbox with label as Exit presentation after last slide. How to automatically backup previous version in Keynote This tutorial provides the steps to automatically backup previous version of a keynote presentation. This feature is useful when you want to quickly revert to your previous presentation file. Click the Keynote menu and select Preferences from the menu list.
  • 10. 9 Digital Answers Navigate to Saving section under General Preferences. Then mark the check box with label as Back up previous version. Now when you make the first change after opening an existing presentation, Keynote will automatically backup he original presentation file. How to enable text substitution in Keynote One common typo that we usually make is entering the as “teh”. Keynote has a feature that allows users to add text substitution that automatically handles these kinds of typos and other text substitution. Click the Keynote menu and select Preferences from the menu list then navigate to Auto-Correction Preferences.
  • 11. 10 Digital Answers You can enable text substitution by marking the check box with label as Symbol and text substitution. Now if you want to add a new substation then click the + sign at the bottom and the text that you to replace and the replace with text. For example if you want to replace “da” with “Digital Answers” then type entry as shown below. Also make sure mark the check box for the new added entry. Now when you type the text “da” in your keynote presentation, it will be automatically replaced with “Digital Answers” How to change file association on Mac OS X Lion Earlier we had seen how to set keynote as the default application for opening a PowerPoint presentation file. In this tutorial, we will be seeing an alternate way by changing the file associationon Mac OS X Lion.
  • 12. 11 Digital Answers Launch Finder application on Mac System and and locate a file for which the association needs to changed. Then right click on the file and select Get Info from the menu list. In the Info window, navigate to Open with section and select your Preferred application If you want to keep this association permanently and use this application to open all documents with this file extension then click the Change All button.
  • 13. 12 Digital Answers You will be prompted with the following warning message. Click the Continue button to apply this change to all documents with extension “.ppt”. How to set Keynote as default application for PPT file Mac OS X Lion is pre-installed with OpenOffice software and this is set as the default application for opening any PowerPoint presentation file. Mentioned below are the steps required to set Apple Keynote as the default application for opening PPT file.  Launch Finder application on Mac and locate the PPT file.  Right click on the PPT file, navigate to Open With and Select Other option.  This would display the following Choose Application window.
  • 14. 13 Digital Answers  Scroll down the application list and pick Keynote. Then mark the check box with label as “Always Open With” and click the Open button.  This would launch the Keynote application with the selected PowerPoint Presentation file. Now when ever a PPT file is opened, it will be automatically opened in Apple Keynote. How to insert Chart in Keynote presentation Keynote 09 provides users with option to insert different types of charts in presentation. Let us see how to insert a simple column chart to display the Blog Income Report for the years 2008 – 2011. The chart will display Income, Expense and Profit for 2008, 2009, 2010 and 2011. Insert Column Chart Click the Insert menu, navigate to Chart and select Column from the sub menu.
  • 15. 14 Digital Answers This would insert the following sample column chart in the presentation slide. This would also display Chart Data Editor and Chart Format Options apart Column Chart Entering Chart Dataset Now to enter the required dataset for the Blog Income Report, navigate to Chart Data Editor and edit the regions and columns to reflect the data. If you want to add extra row and column then you can use the Add Row and Add Column option available in Chart Date Editor.
  • 16. 15 Digital Answers The column chart will look as shown below with updated data. Format Column Chart Now if you want show your result with the currency display then you click the axis tab. Select value for Format drop down as Currency and choose the appropriate currency symbol.
  • 17. 16 Digital Answers Now with the latest currency changes the Column chart will be displayed as shown below.
  • 18. 17 Digital Answers Change Chart Type If you decide to change the chart type from Column to Pie then click the Chart drop down and select Pie Chart. This would immediately get reflects and a Pie chart will be displayed for the same dataset.
  • 19. 18 Digital Answers We have covered the basic chart features and in future articles we would see some more chart features available in Keynote 09. How to change first letter to capital in Apple Keynote In this short tutorial about Apple Keynote, we will cover the option that automatically changes first letter of the sentence to capital. Click the Keynote icon and select Preferences from the menu list. In the Preferences window, navigate to Auto-Correction Preferences and mark the check box with label as Fix capitalization.
  • 20. 19 Digital Answers Now when you type any sentence with first letter in lowercase, it will be automatically changed to an uppercase letter. How to convert Keynote slides in to images This article is about the feature that allows Apple Keynote users to convert the slides in to .PNG, .JPEG and .TIFF image files. Step 1: Launch the Keynote App and open the Keynote presentation Step 2: Click File menu and select Export from the menu list. Step 3: Navigate to Images section and select the Slides that needs to be exported to images. You have the option to specify all slides or range of slides. Similarly you are allowed to select the image format (JPEG, PNG, TIFF) from the drop down. After specifying the required details, click the Next button.
  • 21. 20 Digital Answers Step 4: Then click the Export button after providing a name and location for the images. How to password protect a Keynote Presentation Apple Keynote has a feature that allows users to password protect a presentation file. If you have any confidential information and want to prevent unauthorized access of Keynote presentation then you can do the follow the below mentioned steps Step 1: Open Apple Keynote Presentation file. Step 2: Click the Inspector menu option.
  • 22. 21 Digital Answers Step 3: In the Document window, mark the check box with label as “Require Password to Open” Step 4: Now the set and verify the password also provide a password hint and click the Set Password button. By this way user can password protect a Keynote presentation file. When the Keynote presentation file is opened again the following Enter Password will be prompted to the user. Different Ways to add image in Keynote Presentation There are different ways by which a Apple Keynote user can add an image to Presentation. The quickest option is to drag and drop the image from another application or from the Mac desktop. Insert Menu Click the Insert menu and select Choose from the list of available menus.
  • 23. 22 Digital Answers ‘ Then pick the required image and click the Insert button. Media Browser Apple Keynote users can also add images using the Media Browser option available at the top right hand side.
  • 24. 23 Digital Answers Launch the Media Browser and navigate to the Photos section. This would allow you choose the available photos from the iPhoto App. Apply formatting to Table Cell in Keynote Keynote users can apply cell formatting on Table using the option provided as part of the Inspector window. The default cell formatting is set to automatic i.e. depending on the typed content the formatting is applied. Let us say you are entering “05″ in a cell then Keynote will automatically take this as number and will display the “5″ instead of “05″. Now you can fix this problem by
  • 25. 24 Digital Answers Step 1: Select the Table and click the Inspector window. Step 2: Click the Format tab in the Table Inspector window. Step 3: Now choose the value for Cell Format as “Text” This should display the number preceded with 0 as shown below.
  • 26. 25 Digital Answers How change the theme in Keynote on Mac We had covered earlier with the steps required for changing the default theme in Keynote. But if you want to change your theme after preparing the Keynote presentation then you can use the File -> Choose Theme option. Step 1: Launch Keynote app on Mac and click the File menu. Step 2: Select Choose theme from the menu list. Step 3: In the Choose a theme for your presentation, select the theme of your choice. Step 4: Select appropriate values for Apply Theme to option i.e. whether you want to apply the new theme to All Slides or only selected slides. Similarly specify the Slide Size i the Slide Size drop down.
  • 27. 26 Digital Answers Step 5: After making all required changes click Choose button to apply the theme. How to hide/unhide slides in Keynote In this short tutorial, we will be covering the steps required to hide or unhide slides in a Keynote presentation. This tip is quite useful when you want to hide certain slides from your standard presentation depending upon audience. Hide Slides in Keynote Step 1: Launch the Keynote app with the presentation. Step 2: Navigate to the slide that needs to be hidden. The above screenshot shows the presentation in Navigator View. Step 3: Right click on the slide and select Skip Slide option. This should hide the slide from the presentation and you will notice a separator indicating the slide has been hidden.
  • 28. 27 Digital Answers If you want to hide more than one slides then select all those slides, right click and choose Skip Slide. Unhide Slides in Keynote. Step 1: Navigate to the hidden slide separator. Step 2: Right click on the separator and choose “Don’t Skip Slide” from the menu option. Now you should be able to see the hidden slide in Keynote.