Legal deposit libraries are very limited in what they can discard
Public institutions cannot divest themselves of state assets
Law libraries need access to original paper copies for citation checking
Cost data for discard vs. store not available when space needed
So print journal backfiles moved to offsite storage
Where they are now shelved by size
So that discarding them has become prohibitively expensive
Don’t these collections then become de facto archives? These libraries have made a tacit commitment to keeping these materials. Are there natural groupings of keepers and divestors? Can we build equitable relationships between them?
Figure 1: System Architecture proposed for data extraction and publication Source DB (TMS or other) Public OAI CDWA Lite XML Database OAI Repository Application CDWA Lite Work Database Public OAI CDWA Lite XML File System OAI Repository Application Firewall Web Internal Systems Public Systems Data Extraction Tool Mapping Profiles Record Update Hash HTTP SQL SQL SQL File I/O File I/O File I/O JDBC, ODBC, or other Internal CDWA Lite XML File System Data Publishing Tool SQL
CDWA Lite required fields present? CDWA Lite data elements used by all institutions? CCO compliance of the data? Does controlled vocabulary use support better searching? How consistent is the data? Do queries return meaningful results? Suggest strategies to work around the inevitable inconsistencies in the data
Administrative – Staff Changes Changes in personnel reported in 12 of 17: including reorgs, promotions Two reported lost positions this year. Two reported added positions (one part-time) this year.
Financial Gifts (including gifts in kind) received by 3 Grants received by 8 This year’s budget cut for 6 Current hiring freeze for 3
Facilities Yale moved into new building; Compact shelving @ the National Gallery (US); Guggenheim and SLAM relocated archives; Plans for big moves happening @ National Gallery (Canada), MFA Boston, MFA Houston; Met is planning renovation of book conservation facilities; Everyone is shipping stuff off-site.
Technology Website design Meta-tools galore! Recon still goin’ on Digitization projects NYARC joint ILS Archivists’ Toolkit
Bonus Question “ more focus on exchange program for acquiring materials” “ Fear and loathing! “ “ fewer acquisitions of primary materials” “ inability to fill vacant positions” “ budget cuts are a huge challenge, but can also be the catalyst for taking more daring and creative approaches to building services and collections” “ budget reduction of at least 25%” “ Concerned” “ Remaining flexible, and creative, in uncertain climate” “ cost-containment measures” “ marked decrease in the publication of exhibition catalogs and auction catalogs” “ eliminating all temporary and casual positions”