Speaking On the Job .
From Report to Presentation: <ul><li>Half as complex, twice as clear… </li></ul>
Agenda <ul><li>Guidelines </li></ul><ul><li>Coping with Performance Anxiety </li></ul><ul><li>Using Visuals & PowerPoint <...
1) Guidelines:  Audience Analysis <ul><li>REMEMBER: </li></ul><ul><li>The audience always wants to know,  “What’s in it fo...
Guidelines: Content  <ul><li>Develop two to four main points. </li></ul><ul><li>Have extra material ready. </li></ul>
Guidelines:   Organization <ul><li>Use an  agenda slide  to preview your topics.  </li></ul><ul><li>Have clear  transition...
Agenda <ul><li>Guidelines </li></ul><ul><li>Coping with Performance Anxiety </li></ul><ul><li>Using Visuals and PowerPoint...
Guidelines:   Organization <ul><li>Use an  agenda slide  to preview your topics.  </li></ul><ul><li>Have clear  transition...
Guidelines: Delivery  <ul><li>Conversational Style </li></ul><ul><li>Nonverbal Signals </li></ul>
Delivery Styles <ul><li>Manuscript </li></ul><ul><li>Memorized </li></ul><ul><li>Impromptu </li></ul><ul><li>Extemporaneou...
Delivery:  Use Conversational Style <ul><li>Use  spoken , not written language. </li></ul><ul><li>Practice out loud as a c...
Delivery:  Eye contact <ul><li>Make eye contact  with different areas  of the room. </li></ul><ul><li>Hold it for at least...
Delivery:  Movement <ul><li>Leave lectern area.  </li></ul>
Delivery:  Movement <ul><li>Leave lectern area.  Move towards audience. </li></ul>
Delivery:  Gestures <ul><li>Use your hands </li></ul><ul><li>Avoid aggressive gestures </li></ul>
Delivery:  Use Your Voice   <ul><li>Project it. </li></ul><ul><li>Use silence. </li></ul><ul><li>Avoid filler. </li></ul><...
Now is the time for change….
Delivery:  Posture <ul><li>Distribute your weight evenly on both feet.  </li></ul><ul><li>Upper body posture communicates ...
2) Coping With  Performance  Anxiety
Chicago  Tribune  Survey:  “Please rank your fears on this list…” <ul><li>Illness </li></ul><ul><li>Financial Difficulties...
Chicago  Tribune  Survey Results <ul><li>1) Public Speaking </li></ul><ul><li>2) Heights </li></ul><ul><li>3) Insects </li...
Symptoms of Performance Anxiety <ul><li>Stomach Butterflies </li></ul><ul><li>Shortness of breath </li></ul><ul><li>Accele...
Ways to Control Performance Anxiety <ul><li>Use relaxation techniques. </li></ul><ul><li>Use positive self-talk. </li></ul...
3) Using Visuals & PowerPoint  15 - 18
Highlight main ideas. <ul><li>Focus on major  concepts. </li></ul><ul><li>Keep it simple. </li></ul>
Ensure visibility. <ul><li>Use large type. </li></ul><ul><li>Don’t stand in front of the screen. </li></ul>
Enhance comprehension. <ul><li>Give the audience a moment to look at a visual. </li></ul><ul><li>Tell the audience what to...
 
Practice with your  visuals. <ul><li>Talk to the audience,  not to the visual. </li></ul>
Use ‘Message Titles’ and ‘Stand-Alone’ Sense  <ul><li>Your visuals should make sense out of context </li></ul>
<ul><li>Use descriptive titles to reinforce the main concepts.  </li></ul><ul><li>If you don’t have a point you wish to em...
Least Effective: No title 13-31
Topic Title:  Audience draws conclusion 13-31
Most Effective: Message title, speaker draws conclusion  13-31
PowerPoint Design <ul><li>Keep design simple </li></ul><ul><li>Link builds to  your purpose </li></ul><ul><li>Consider the...
Design:  Keep it simple   Value of Contract Construction in District V, 1986 to 1996 (component parts not available)
Design:  Keep it simple <ul><li>Present one main topic per slide--don’t overload the viewer by trying to cover too much at...
Design, continued <ul><li>Simpler fonts work well  </li></ul><ul><ul><li>(this is tahoma) </li></ul></ul>
Design, continued <ul><li>Simpler fonts work well  </li></ul><ul><ul><li>(this is tahoma) </li></ul></ul><ul><li>You need ...
Design, continued <ul><li>Simpler fonts work well  </li></ul><ul><ul><li>(this is tahoma) </li></ul></ul><ul><li>You need ...
Builds <ul><li>Reveal information in segments only if it serves your purpose </li></ul>
Use Builds <ul><li>When your point requires discussion </li></ul><ul><li>When you don’t want your audience reading ahead <...
Consider the Effect of Color <ul><li>Use color emphatically </li></ul><ul><li>4 colors max </li></ul><ul><li>Consider cult...
4)  Fielding Questions <ul><li>When to take questions </li></ul><ul><li>How to answer </li></ul><ul><li>First, anticipate....
When  to take questions <ul><li>After  the Presentation:  -Maintain control  -Risk losing comprehension </li></ul>
When  to take questions <ul><li>During  the Presentation:  -Feedback more immediate  -Risk losing control </li></ul>
How To Answer <ul><li>Listen carefully. </li></ul><ul><li>Paraphrase or clarify, if necessary. </li></ul><ul><li>Answer th...
Anticipate Questions <ul><li>1)  Value :  “ Are you sure we really need this?”   </li></ul><ul><li>or  “ What will happen ...
Anticipate Questions <ul><li>2)  Cost :  “How much will it cost?”   and/or  “Can we do it for less?” </li></ul>
If You Don’t Know . . . <ul><li>Don’t guess.  </li></ul><ul><li>Say “I don’t know.” </li></ul><ul><li>Suggest where to fin...
Summary <ul><li>Consider your objectives. </li></ul><ul><li>Keep your design simple. </li></ul><ul><li>Practice. </li></ul...
<ul><li>Half as complex, twice as clear…. </li></ul>
 
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NROTC Speaking On The Job

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NROTC Speaking On The Job

  1. 1. Speaking On the Job .
  2. 2. From Report to Presentation: <ul><li>Half as complex, twice as clear… </li></ul>
  3. 3. Agenda <ul><li>Guidelines </li></ul><ul><li>Coping with Performance Anxiety </li></ul><ul><li>Using Visuals & PowerPoint </li></ul><ul><li>Fielding Questions </li></ul>
  4. 4. 1) Guidelines: Audience Analysis <ul><li>REMEMBER: </li></ul><ul><li>The audience always wants to know, “What’s in it for me?” </li></ul>
  5. 5. Guidelines: Content <ul><li>Develop two to four main points. </li></ul><ul><li>Have extra material ready. </li></ul>
  6. 6. Guidelines: Organization <ul><li>Use an agenda slide to preview your topics. </li></ul><ul><li>Have clear transitions between sections. </li></ul><ul><li>End with a short summary . </li></ul>
  7. 7. Agenda <ul><li>Guidelines </li></ul><ul><li>Coping with Performance Anxiety </li></ul><ul><li>Using Visuals and PowerPoint </li></ul><ul><li>Fielding Questions </li></ul>
  8. 8. Guidelines: Organization <ul><li>Use an agenda slide to preview your topics. </li></ul><ul><li>Have clear transitions between sections. </li></ul><ul><li>End with a short summary to give a clear sense of closure. </li></ul>
  9. 9. Guidelines: Delivery <ul><li>Conversational Style </li></ul><ul><li>Nonverbal Signals </li></ul>
  10. 10. Delivery Styles <ul><li>Manuscript </li></ul><ul><li>Memorized </li></ul><ul><li>Impromptu </li></ul><ul><li>Extemporaneous delivery. </li></ul>
  11. 11. Delivery: Use Conversational Style <ul><li>Use spoken , not written language. </li></ul><ul><li>Practice out loud as a check. </li></ul>
  12. 12. Delivery: Eye contact <ul><li>Make eye contact with different areas of the room. </li></ul><ul><li>Hold it for at least 3 seconds. </li></ul>
  13. 13. Delivery: Movement <ul><li>Leave lectern area. </li></ul>
  14. 14. Delivery: Movement <ul><li>Leave lectern area. Move towards audience. </li></ul>
  15. 15. Delivery: Gestures <ul><li>Use your hands </li></ul><ul><li>Avoid aggressive gestures </li></ul>
  16. 16. Delivery: Use Your Voice <ul><li>Project it. </li></ul><ul><li>Use silence. </li></ul><ul><li>Avoid filler. </li></ul><ul><li>Use emphasis. </li></ul>
  17. 17. Now is the time for change….
  18. 18. Delivery: Posture <ul><li>Distribute your weight evenly on both feet. </li></ul><ul><li>Upper body posture communicates self confidence. </li></ul>
  19. 19. 2) Coping With Performance Anxiety
  20. 20. Chicago Tribune Survey: “Please rank your fears on this list…” <ul><li>Illness </li></ul><ul><li>Financial Difficulties </li></ul><ul><li>Heights </li></ul><ul><li>Insects </li></ul><ul><li>Deep water </li></ul><ul><li>Flying </li></ul><ul><li>Public Speaking </li></ul><ul><li>Death </li></ul><ul><li>Other </li></ul>
  21. 21. Chicago Tribune Survey Results <ul><li>1) Public Speaking </li></ul><ul><li>2) Heights </li></ul><ul><li>3) Insects </li></ul><ul><li>4) Financial Difficulties </li></ul><ul><li>5) Deep Water </li></ul><ul><li>6) Illness </li></ul><ul><li>7) Death </li></ul><ul><li>8) Flying </li></ul>
  22. 22. Symptoms of Performance Anxiety <ul><li>Stomach Butterflies </li></ul><ul><li>Shortness of breath </li></ul><ul><li>Accelerated pulse </li></ul><ul><li>Sweaty palms </li></ul><ul><li>Dry mouth </li></ul><ul><li>Unsteady voice </li></ul><ul><li>Trembling hands, knees </li></ul><ul><li>Tunnel vision </li></ul>
  23. 23. Ways to Control Performance Anxiety <ul><li>Use relaxation techniques. </li></ul><ul><li>Use positive self-talk. </li></ul><ul><li>Focus on visuals. </li></ul><ul><li>Don’t sweat the small stuff. </li></ul>
  24. 24. 3) Using Visuals & PowerPoint 15 - 18
  25. 25. Highlight main ideas. <ul><li>Focus on major concepts. </li></ul><ul><li>Keep it simple. </li></ul>
  26. 26. Ensure visibility. <ul><li>Use large type. </li></ul><ul><li>Don’t stand in front of the screen. </li></ul>
  27. 27. Enhance comprehension. <ul><li>Give the audience a moment to look at a visual. </li></ul><ul><li>Tell the audience what to look for. </li></ul>
  28. 29. Practice with your visuals. <ul><li>Talk to the audience, not to the visual. </li></ul>
  29. 30. Use ‘Message Titles’ and ‘Stand-Alone’ Sense <ul><li>Your visuals should make sense out of context </li></ul>
  30. 31. <ul><li>Use descriptive titles to reinforce the main concepts. </li></ul><ul><li>If you don’t have a point you wish to emphasize, use a topic title. </li></ul>
  31. 32. Least Effective: No title 13-31
  32. 33. Topic Title: Audience draws conclusion 13-31
  33. 34. Most Effective: Message title, speaker draws conclusion 13-31
  34. 35. PowerPoint Design <ul><li>Keep design simple </li></ul><ul><li>Link builds to your purpose </li></ul><ul><li>Consider the effect of color </li></ul>
  35. 36. Design: Keep it simple Value of Contract Construction in District V, 1986 to 1996 (component parts not available)
  36. 37. Design: Keep it simple <ul><li>Present one main topic per slide--don’t overload the viewer by trying to cover too much at once </li></ul><ul><li>Use your slides like outlines, with topics and subtopics </li></ul><ul><li>For each topic, try not to have too many points you want to make </li></ul><ul><li>You will lose your audience with too much detail </li></ul><ul><li>3-5 points per topic will do. </li></ul>
  37. 38. Design, continued <ul><li>Simpler fonts work well </li></ul><ul><ul><li>(this is tahoma) </li></ul></ul>
  38. 39. Design, continued <ul><li>Simpler fonts work well </li></ul><ul><ul><li>(this is tahoma) </li></ul></ul><ul><li>You need at least a 36 pt. font for your text to be readable </li></ul><ul><ul><li>(this is 32) </li></ul></ul>
  39. 40. Design, continued <ul><li>Simpler fonts work well </li></ul><ul><ul><li>(this is tahoma) </li></ul></ul><ul><li>You need at least a 36 pt. font to be readable </li></ul><ul><ul><li>(this is 32) </li></ul></ul><ul><ul><li>Look again: 40 is better…. </li></ul></ul>
  40. 41. Builds <ul><li>Reveal information in segments only if it serves your purpose </li></ul>
  41. 42. Use Builds <ul><li>When your point requires discussion </li></ul><ul><li>When you don’t want your audience reading ahead </li></ul>
  42. 43. Consider the Effect of Color <ul><li>Use color emphatically </li></ul><ul><li>4 colors max </li></ul><ul><li>Consider cultural connotations: -Red for monetary totals; -Flag colors; death colors. </li></ul>
  43. 44. 4) Fielding Questions <ul><li>When to take questions </li></ul><ul><li>How to answer </li></ul><ul><li>First, anticipate. </li></ul><ul><li>If you don’t know…. </li></ul>
  44. 45. When to take questions <ul><li>After the Presentation: -Maintain control -Risk losing comprehension </li></ul>
  45. 46. When to take questions <ul><li>During the Presentation: -Feedback more immediate -Risk losing control </li></ul>
  46. 47. How To Answer <ul><li>Listen carefully. </li></ul><ul><li>Paraphrase or clarify, if necessary. </li></ul><ul><li>Answer the question asked. </li></ul><ul><li>Answer briefly . </li></ul><ul><li>Redirect the answer to your own objective. </li></ul>
  47. 48. Anticipate Questions <ul><li>1) Value : “ Are you sure we really need this?” </li></ul><ul><li>or “ What will happen if we don’t do this?” </li></ul>
  48. 49. Anticipate Questions <ul><li>2) Cost : “How much will it cost?” and/or “Can we do it for less?” </li></ul>
  49. 50. If You Don’t Know . . . <ul><li>Don’t guess. </li></ul><ul><li>Say “I don’t know.” </li></ul><ul><li>Suggest where to find out/ </li></ul><ul><li>Offer to find out yourself. </li></ul>
  50. 51. Summary <ul><li>Consider your objectives. </li></ul><ul><li>Keep your design simple. </li></ul><ul><li>Practice. </li></ul><ul><li>Time yourself. </li></ul>
  51. 52. <ul><li>Half as complex, twice as clear…. </li></ul>

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