RIEMA 2010 Active Shooter Training Power Pt.

RIEMA Grant Programs
State Administrative Agency (SAA) for all Homeland Security Grant Programs.

RIEMA
State Homeland Security Grant Program
Steering committee of stake holders from different communities, statewide, and from different disciplines. Programs include:
Funding is used for Statewide projects

RIEMA Reimbur sements
All RIEMA grants are reimbursement based. The process is based upon State requirements and Audit recommendations
All grants have certain conditions and assurances that are a requirement by the Federal Government if an entity is to receive Federal money.
Signed Green Assurance Sheets must be returned within 60 days accepting grant, along with the signed blue Lobbyist Form and Single Audit Act Form.

Required Program Reports
Quarterly Progress Reports : A narrative reflecting grant activity and status during last three months justifying program. Final quarterly will reflect project completed or carried over into future years funding.
Quarterly Fiscal Reports : Form reflecting grant funds expended during period and balance available to spend. Final quarterly reflects money returned to RIEMA.

RHODE ISLAND EMERGENCY MANAGEMENT AGENCY
HOMELAND SECURITY GRANT QUARTERLY PROGRESS REPORT
SUBGRANTEE: _ (City /Town/ Agency)___________ DATE: _____/_____/_____
ADDRESS: _________________________________________________________
CITY: __________________________ STATE: RI ZIP CODE: ______________
COMPLETED BY: _______ (Should be project Coordinator) ___________________
PHONE NUMBER: _______________________________________________________
SUBGRANT NUMBER __________ (Category/Fiscal Year/Project Letter) *located on grant award)
QUARTER OF FUNDING: PERIOD FROM: YEAR DATE DUE:
__X__ 1st Quarter Jan. 1st – Mar. 31 st _2011__ April 15th
_____ 2nd Quarter April 1st – June 30th _______ July 15th
_____ 3rd Quarter July 1st – Sept. 30th _______ Oct. 15th
_____ 4th Quarter Oct. 1st – Dec. 31st _______ Jan. 15 th
_____ Final Report All funds authorized spent and project completed.
Provide a short narrative to explain the federal expenditures, the project’s
progress, accomplishments and delays (additional page or attachments are acceptable):
(Please write the year next to the Period From Date)

______________________________________________________________ _______/_______/_______
Authorized Agent Signature Date
PLEASE SEND REPORTS TO:
Rhode Island Emergency Management Agency
645 New London Avenue
Cranston, RI 02920
Attn: Richard Jones

RHODE ISLAND EMERGENCY MANAGEMENT AGENCY
HOMELAND SECURITY GRANT QUARTERLY FISCAL REPORT
SUBGRANTEE: __ ( City /Town/ Agency) ______________ DATE: _____/_____/_____
ADDRESS: ______________________________________________________________
CITY: ____________________________________ STATE: RI ZIP CODE: _______________
COMPLETED BY: _______________( Should be project Coordinator )_____________________
PHONE NUMBER: _______________________________________________________________
SUBGRANT NUMBER –__00-125-FY10 SHSP__ (Category/Fiscal Year/Project Letter ) * located on grant award
QUARTER OF FUNDING: PERIOD FROM: YEAR: DATE DUE:
_____ 1 st Quarter Jan. 1 st – Mar. 31 st __2011__ April 15 th
__ X _ 2 nd Quarter April 1 st – June 30 th ________ July 15 th
_____ 3 rd Quarter July 1 st – Sept. 30 th ________ Oct. 15 th
_____ 4 th Quarter Oct. 1 st – Dec. 31 st _________ Jan. 15 th
_____ Final Report All funds authorized spent (See column b, cumulative).
TRANSACTIONS Previously Reported This Period Cumulative
a. Amount paid out to vendors $3,000.00 $0 _____ $3,000.00
b. Federal funds authorized __________ $10,000.00 _________
c. Balance of funds not used $7,000.00
I have reviewed this fiscal report and certify that the information contained herein is true
and correct to the best of my knowledge.
___________________________________ ____________________________________
Authorized Agent (Please Print) Signature
RIEMA USE ONLY
_______________________________________________________________________________________________
Example

Quarterly Progress and Fiscal Reports must be completed even if no funds are expended or encumbered during the quarter. Indicate in progress report that you are still using previous year grant funds or the reason your project start has been delayed.

Processing Reimbursements Requires:
RIEMA Reimbursement Form
Support Documents:
Equipment: Detailed Invoices, Packing Slips, Inventory Sheet and Cancelled Checks for purchases.
Training/Exercise: Syllabus, Signed Attendance Roster and Payroll Records/Checks for overtime/backfill.

Example

Proof of attendance at training or exercise requires a sign in roster, or signed request for compensation by attendee. Proof individual was paid monetary compensation by sub-grantee. Proof can be copies of actual payroll checks, detailed payroll sheets from finance department, or spread sheet indicating each persons hours and overtime rate signed by Finance Director.

Example of spread sheet signed by finance director. Training / Course Title: HAZMAT Date: 1-10-11 Start Time 0800 AM End Time: 4:00 PM Location of Training: 1 Main Street, Safeville, RI Instructor's Name(s): Capt. Peebody & Lt. Sherman Attendee's Name Rank On Duty OT Hrs Hrly Rate Total Pay Smith, John Capt 8 $35.00 $280.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals Personnel Costs $280.00 Request for Reimbursment $0.00 By my signature below, I attest to the fact that the employees above did each received monetary compensation at their overtime rate for attending training on the above date(s). (Finance Director's Name), Finance Director (City/Town of ) Date

By my signature below, I attest to the fact that each employee listed above did receive monetary compensation at their overtime rate for attending training on the above date(s). ____________________________________________________ (Finance Director) (Date)

Example of sign in sheet signed by instructor .

Food and Meals Reimbursements Nourishment and Hydration are NOT ELIGIBLE for reimbursement under this grant. Equipment and Administrative Fees are NOT ELIGIBLE for reimbursement under this grant. Equipment Reimbursements

Other Assurance Requirements
NIMS Compliance
NIMSCAST Report
ICS Training
Resource Typing
Credentialing

Discipline IS 800 IS 700/100 IS 200 ICS 300 ICS 400 IS 701 IS 702 IS 703 IS 704 RI Police Departments NIMS Requirements State & Local Law Enforcement Dept Heads & Deputies. X X X X X X Total Number Trained in each category: Total Number Who need to be trained in each category: State & Local Law Enforcement Supervisors X X Total Number Trained in each category: Total Number Who need to be trained in each category: State & Local Law Enforcement Officers X Total Number Trained in each category: Total Number Who need to be trained in each category:

(National Information Management System) NIMSCAST Report All Federal Grants Require Grantees to Be NIMS Compliant (NIMS Compliance Assistance Support Tool) Every Local EMA Director must complete NIMSCAST each year by September 30 th . http:// www.fema.gov/nimscast/ResetPasswordSubmit.do

NIMS Requires Sub-Grantees to Resource Type all Equipment and Teams.
Resource Typing is the categorization and description of response resources that are commonly exchanged in disasters through Mutual Aide Agreements.
RIEMA is developing a Web EOC based data entry program that will be available to all cities and towns to utilize for Resource Typing.

FEMA Resource Type Discipline: Search and Rescue Resources Category (ESF Number): ESF #9 - Urban Search and Rescue Kind: Team NIMS Source Document: FEMA 508-8: November 11, 2005 Comments: A State, local, or private technical rescue team that responds to locate, rescue, and recover individuals trapped in a fallen structure or buried in structural collapse. NIMS Integration Center 500 C Street, SW Washington 20472 1-800-480-2520 Email: [email_address] Website: http://www.fema.gov/emergency/nims/index.shtm Additional Information: Click Here to view the FEMA Resource Typing Matrix (Page 18)

NIMS Requires Sub-Grantees to “Credential” Emergency Response Personnel. Credentialing is an evidence-based system that defines levels of proficiency for all of the FEMA’s Disaster Workforce position commonly exchanged in disasters through Mutual Aide Agreements. Credentialing ensures that during the time of a disaster FEMA has prepared and qualified staff to execute its mission. RIEMA is developing a Credentialing Process that it will share with the local cities and town to meet NIMS requirements.

Grant Period
The Grant Period for FY2010 Active Shooter Grants ends December 31, 2011.
Previous Grants ended March 31 st , however that time period did not allow for reallocation of unspent funds to other Active Shooter initiatives such as training more trainers.

RIEMA
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RIEMA 2010 Active Shooter Training Power Pt.

by RIEMA

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