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Developments in Access to Art Information: EnCompass Digital Portal. 2003

Developments in Access to Art Information: EnCompass Digital Portal. 2003






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    Developments in Access to Art Information: EnCompass Digital Portal. 2003 Developments in Access to Art Information: EnCompass Digital Portal. 2003 Presentation Transcript

      • ARLIS Conference April 2002
      • Rose Holley
      • Digital Projects Librarian
      • University of Auckland
    • Overview
      • How can we improve access and delivery of art resources?
      • Current delivery at University of Auckland
      • Future developments in resource delivery, searching and navigation.
    • Core Digital Resources
      • In 2001 we spent $4.5 million on digital resources = 36.5% of budget
      • Used by 34,000 students and staff
      • Accessed 24 hours day x 7 days week
      • Relied on by academic staff to support teaching
      • Student expectations for delivery and content are high
    • The Digital Pie
    • Increased usage of LEARN website
    • How LEARN works
      • Library Homepage = LEARN
      • Gateway to accessing all library resources
      • Directory listing of resources
      • Consists of 5000 static webpages
      • Resources arranged by subject and A-Z listing
    • Cont.
      • ‘ Resources by Subject’ maintained by subject librarians
      • LEARN maintained by Digital Services Department
      • Interface recently re-designed
      • IP authentication – proxy + Netaccount
    • We now want
      • Smarter way to access and manage these resources
      • We strive to maintain a high quality service and constantly look for ways to improve
      • At present users have to search multiple times, know multiple interfaces and know how resources fit together
    • Current Searching Image Collections Websites (millions) Databases (300) E-Journals (10,000) Library Catalogues
    • Future search Search and Navigation Interface Image Collections Websites Databases E-Journals Library Catalogues
    • The solution and next step ….
      • A portal type model:
      • single point of access for consolidating information from disparate sources
      • It would enable:
      • single search interface across multiple data types and databases
      • And:
      • better management of resources
    • New concepts for Navigation Searching Managing Digital Resources
    • Benefits - Users
      • Don’t need knowledge of resources first
      • Find resources they didn’t know existed
      • Single search interface to access all resources, and single results screen with records de-duped (‘Google style’)
      • Flexibility to personalise the search interface to suit subject needs
      • Option to go direct to specific resource and search in native interface instead for experienced users
    • Benefits - staff
      • Efficient management of resources
      • Dynamic delivery
      • Reduction in webpage maintenance
      • Single description creation
      • Rights management
      • Authentication
    • Challenges
      • Authentication
      • Rights Management
      • Implementation and maintenance
      • Training issues:
        • New search concept
        • New method of navigation
        • Customisation ‘my library’
    • And……
      • Finding software that will do this!!
      • We use Endeavor Information Systems software - Voyager Catalogue
      • Take a closer look at their new product ‘ENCompass for Resource Access’
      • Still under development but promising future …
    • Other Customers
      • National Library
      • Cornell University
      • Getty Research Institute
      • Kansas State University
    • Our requirements
      • Unified interface and native interfaces
      • Simple and advanced search
      • Customisable search and results interfaces
      • Personalisation for users
      • View merged results or by source
    • Search for ‘wildflowers’
    • How it works behind the scenes
      • XSL for customisation of interfaces
      • Multi-protocol searching (Z39.50, http, XML gateways)
      • Hierarchy structure – objects  container  collection  repository
      • Oracle database stores repository metadata and digital objects using XML
      • Multiple metadata schemas supported (DC, EAD, TEI) ability to crosswalk
    • Our role as Info Professionals
      • Improve access and management to our digital resources
      • Current awareness – remaining up-to date with latest software developments
      • Innovation – search for new ideas of delivery and access
      • Co-operation – work with each other to achieve interopability of systems by using standards
    • The future
      • Creating digital content was the first step
      • Organising our collections and providing easy access to digital resources is the next step
      • Future developments in ‘portal type’ software models could radically improve access to art information
    • Contacts and URL’s
      • Rose Holley [email_address]
      • Ph 09 373 7599 x3984
      • LEARN: www.auckland.ac.nz/lbr
      • ENCompass demo site:
      • Getty demo site:
      • http://archives.getty.edu:20008