Developments in Access to Art Information: EnCompass Digital Portal. 2003


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Developments in Access to Art Information: EnCompass Digital Portal. 2003

  1. 2. DEVELOPMENTS IN ACCESS TO ART INFORMATION <ul><li>ARLIS Conference April 2002 </li></ul><ul><li>Rose Holley </li></ul><ul><li>Digital Projects Librarian </li></ul><ul><li>University of Auckland </li></ul>
  2. 3. Overview <ul><li>How can we improve access and delivery of art resources? </li></ul><ul><li>Current delivery at University of Auckland </li></ul><ul><li>Future developments in resource delivery, searching and navigation. </li></ul>
  3. 4. Core Digital Resources <ul><li>In 2001 we spent $4.5 million on digital resources = 36.5% of budget </li></ul><ul><li>Used by 34,000 students and staff </li></ul><ul><li>Accessed 24 hours day x 7 days week </li></ul><ul><li>Relied on by academic staff to support teaching </li></ul><ul><li>Student expectations for delivery and content are high </li></ul>
  4. 5. The Digital Pie
  5. 6. Increased usage of LEARN website
  6. 7. How LEARN works <ul><li>Library Homepage = LEARN </li></ul><ul><li>Gateway to accessing all library resources </li></ul><ul><li>Directory listing of resources </li></ul><ul><li>Consists of 5000 static webpages </li></ul><ul><li>Resources arranged by subject and A-Z listing </li></ul>
  7. 8. Cont. <ul><li>‘ Resources by Subject’ maintained by subject librarians </li></ul><ul><li>LEARN maintained by Digital Services Department </li></ul><ul><li>Interface recently re-designed </li></ul><ul><li>IP authentication – proxy + Netaccount </li></ul>
  8. 12. We now want <ul><li>Smarter way to access and manage these resources </li></ul><ul><li>We strive to maintain a high quality service and constantly look for ways to improve </li></ul><ul><li>At present users have to search multiple times, know multiple interfaces and know how resources fit together </li></ul>
  9. 13. Current Searching Image Collections Websites (millions) Databases (300) E-Journals (10,000) Library Catalogues
  10. 14. Future search Search and Navigation Interface Image Collections Websites Databases E-Journals Library Catalogues
  11. 15. The solution and next step …. <ul><li>A portal type model: </li></ul><ul><li>single point of access for consolidating information from disparate sources </li></ul><ul><li>It would enable: </li></ul><ul><li>single search interface across multiple data types and databases </li></ul><ul><li>And: </li></ul><ul><li>better management of resources </li></ul>
  12. 16. New concepts for Navigation Searching Managing Digital Resources
  13. 17. Benefits - Users <ul><li>Don’t need knowledge of resources first </li></ul><ul><li>Find resources they didn’t know existed </li></ul><ul><li>Single search interface to access all resources, and single results screen with records de-duped (‘Google style’) </li></ul><ul><li>Flexibility to personalise the search interface to suit subject needs </li></ul><ul><li>Option to go direct to specific resource and search in native interface instead for experienced users </li></ul>
  14. 18. Benefits - staff <ul><li>Efficient management of resources </li></ul><ul><li>Dynamic delivery </li></ul><ul><li>Reduction in webpage maintenance </li></ul><ul><li>Single description creation </li></ul><ul><li>Rights management </li></ul><ul><li>Authentication </li></ul>
  15. 19. Challenges <ul><li>Authentication </li></ul><ul><li>Rights Management </li></ul><ul><li>Implementation and maintenance </li></ul><ul><li>Training issues: </li></ul><ul><ul><li>New search concept </li></ul></ul><ul><ul><li>New method of navigation </li></ul></ul><ul><ul><li>Customisation ‘my library’ </li></ul></ul>
  16. 20. And…… <ul><li>Finding software that will do this!! </li></ul><ul><li>We use Endeavor Information Systems software - Voyager Catalogue </li></ul><ul><li>Take a closer look at their new product ‘ENCompass for Resource Access’ </li></ul><ul><li>Still under development but promising future … </li></ul>
  17. 21. Other Customers <ul><li>National Library </li></ul><ul><li>Cornell University </li></ul><ul><li>Getty Research Institute </li></ul><ul><li>Kansas State University </li></ul>
  18. 22. Our requirements <ul><li>Unified interface and native interfaces </li></ul><ul><li>Simple and advanced search </li></ul><ul><li>Customisable search and results interfaces </li></ul><ul><li>Personalisation for users </li></ul><ul><li>View merged results or by source </li></ul>
  19. 26. Search for ‘wildflowers’
  20. 32. How it works behind the scenes <ul><li>XSL for customisation of interfaces </li></ul><ul><li>Multi-protocol searching (Z39.50, http, XML gateways) </li></ul><ul><li>Hierarchy structure – objects  container  collection  repository </li></ul><ul><li>Oracle database stores repository metadata and digital objects using XML </li></ul><ul><li>Multiple metadata schemas supported (DC, EAD, TEI) ability to crosswalk </li></ul>
  21. 33. Our role as Info Professionals <ul><li>Improve access and management to our digital resources </li></ul><ul><li>Current awareness – remaining up-to date with latest software developments </li></ul><ul><li>Innovation – search for new ideas of delivery and access </li></ul><ul><li>Co-operation – work with each other to achieve interopability of systems by using standards </li></ul>
  22. 34. The future <ul><li>Creating digital content was the first step </li></ul><ul><li>Organising our collections and providing easy access to digital resources is the next step </li></ul><ul><li>Future developments in ‘portal type’ software models could radically improve access to art information </li></ul>
  23. 35. Contacts and URL’s <ul><li>Rose Holley [email_address] </li></ul><ul><li>Ph 09 373 7599 x3984 </li></ul><ul><li>LEARN: </li></ul><ul><li>ENCompass demo site: </li></ul><ul><li> </li></ul><ul><li>Getty demo site: </li></ul><ul><li> </li></ul>