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2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
2013-10-01 Nonprofit Accounting Systems
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2013-10-01 Nonprofit Accounting Systems

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  • 1. Thrive. Grow. Achieve. NonProfit Financial Management & Accounting Systems Seminar Seth Zarny – Partner Buu-Linh Tran – Senior Manager Jeremy Taro – Business Development October 1, 2013
  • 2. WHAT’S ON TAP  INTRODUCTION & AGENDA  CHALLENGES (GRANTS MANAGEMENT)  GRANTS MANAGEMENT SOLUTIONS • Non-Financial Information • Financial Information  FIELD OFFICE ACCOUNTING  FEDERAL REPORTING  DEMO (INTACCT & MICROSOFT DYNAMICS) Page 2
  • 3. CHALLENGES - GRANTS  FINANCIAL REPORTING – MAINTAINING GRANT REPORTS/ DONOR REPORTS  TRACKING GRANT DOLLARS - MAINTAINING LARGE CHART OF ACCOUNTS  AVOID OVER SPENDING  GRANTS – TRACKING NON FINANCIAL INFORMATION & MANAGING GRANT INFORMATION Page 3
  • 4. CHALLENGES – FIELD OFFICE  PEOPLE (PRIORITIES/CULTURE/AUTHORITIES)  TECHNICAL CHALLENGES  DIFFERENT PROCESSES  MULTICURRENCY  DIFFERENT SYSTEMS  LOCATIONS  SUPPORT/ FINANCIAL REPORTING • Reporting to necessary stakeholders (Board of directors, Donors, executives, program managers, grants managers, etc.)  NONPROFITS MUST ACCOUNT FOR: • Funds, Grants, Projects, Programs, and More  DOCUMENTATION Page 4
  • 5. CHALLENGES WITH FEDERAL REPORTING & COMPLIANCE  IDENTIFY TOOLS TO ASSIST WITH FEDERAL REPORTING • FAS 116 - Accounting for contributions • FAS 117 - Financial statements for Nonprofit Organizations • Segregation and auditing of uses and sources of funds • 501(c)(3) charitable vs. non-exempt activities • IRS Forms 990, etc Page 5
  • 6. TRACKING NON-FINANCIAL DATA  INTACCT PROJECT ACCOUNTING/ USER DEFINED FIELDS  MICROSOFT DYNAMICS GP GRANTS MANAGEMENT/EXTENDER  MICROSOFT DYNAMICS SL – PROJECT/GRANTS – ALLOCATIONS, MODIFIER  SHAREPOINT  FINANCIAL SYSTEM(S)  CUSTOM APPLICATION/ DATABASE  MS EXCEL / WORD Page 6
  • 7. TRACKING FINANCIAL DATA  INTACCT • Dimensions • Project Accounting Modules  DYNAMICS GP • Chart of account (COA) – Track grant activities through segment of COA • Analytical Accounting (AA) – Dimensions • Olympic – Use project to track grant transactions  DYNAMICS SL • Project Accounting Series • Cost Allocations • Project, Tasks, Account Category • Indirect & Direct Rates, Provisional/Actual Page 7
  • 8. SOLUTION – TRACK FINANCIAL DATA IN MS DYNAMICS GP, SL, & INTACCT Features Chart of Account Analytical Accounting SL/Olympic Intacct 1.Track grant transactions X X X X 2. Track grant budgets for fiscal and grant period X X X X 3. Prevent or provide warning when expenditure exceed grant revenue X X (SL) 4. Track employee time against grant X X (Only w/ Project) 5. Track employee expense against grant (web-based application) X X (only w/ Project) 6. Bill against the grant X X X X (only w/ Project) 7. Management Reporter (FRx)/ Financial Reports by Project X X X 8. Smartlist X X X 9. SSRS/ Custom report X X X X 10. Cost Allocations Moderate Moderate Extensive Moderate Page 8
  • 9. PROS AND CONS Solutions Pros Cons Chart of Account Easy to maintain (Accounting dept control over COA) No sub-ledger to manage Easy to create report using MR Can slice and dice segment for reporting Work with MR/ existing report writer Long COA Not accommodate multiple year (grant yr vs. fiscal yr) Maintain old accounts forever Data entry Unable to handle complex grant requirement (time entry, complex allocation, etc.) Analytical Accounting Shorten COA Prevent charging expenditure in excess of revenue Work with MR/ existing report writer Maintain sub-ledger / resource Separate screen for data entry Require reconciliation Additional training Additional configuration/setup Olympic Project Accounting/ Dynamics SL Shorten COA Track employee time and expense against grant Allows for sophisticated allocation Allows for sophisticated billing Sophisticated Costing – Direct/Indirect Rates Maintain sub-ledger / resource Separate screen for data entry Additional training Additional configuration/setup Has separate reporting function Intacct Project Accounting Shorten COA Track employee time and expense against grant Maintain sub-ledger / resource Require reconciliation Additional training Additional configuration/setup Page 9
  • 10. FIELD OFFICE ACCOUNTING SUGGESTIONS Challenges Suggestions People • Establish and document field office accounting processes • Provide onsite training (processes/ system) • Provide training @ home office (annually) • Keep it simple (process/ accounting/ technology) Technology • Excel • Remote access to GP & SL • Other system (QB) • Maintenance factor/ Lag time • User’s background • Leverage on GP & SL MC Financial Report • Report in local currencies (MR, SSRS) • Easy access to reports Documentation • GP & SL – Leverages document management system integration • Intacct - Document imaging is part of core product Page 10
  • 11. FEDERAL REPORTING REQUIREMENTS  LEVERAGE MANAGEMENT REPORTER (MR) OR SQL REPORTING SERVICES (SSRS)  FORM 990  SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (SEFA)  FASB 117 Page 11
  • 12. FORM 990 Page 12
  • 13. Page 13 FORM 990 – MANAGEMENT REPORTER
  • 14. SEFA Page 14
  • 15. Page 15 SEFA – MANAGEMENT REPORTER
  • 16. FASB 117 Page 16
  • 17. NONPROFITS USING INTACCT Page 17
  • 18. NONPROFITS USING MICROSOFT DYNAMICS GP & SL Page 18
  • 19. GRANTS MANAGEMENT DEMO  INTACCT • Dimension • Project  MICROSOFT DYNAMICS GP • Grants Management • Analytical Accounting Page 19
  • 20. QUESTIONS Page 20
  • 21. Page 21 THANK YOU! Seth Zarny Direct: 301-279-6500 E-mail: szarny@raffa.com Buu-Linh Tran Direct: 301-279-6511 E-mail: btran@raffa.com Jeremy Taro Direct: 301-279-6504 E-mail: jtaro@raffa.com

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