Putting technology to_work_reviving_new_yorks_200_year_old_city_hall
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Putting technology to_work_reviving_new_yorks_200_year_old_city_hall

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  • 1. Putting Technology to Work:Reviving New York’s 200-Year-Old City Hall Given by: Shawn Pressley, VP Project Management Systems, Hill International Info 360: AIIM Expo & Conference March 23, 2011
  • 2. What you’ll learn• Why streamlined project team communication and collaboration are crucial to delivering projects on-time and on-budget.• How online collaboration and project management systems drive the successful management of projects like New York City Hall.• How quickly and easily a project collaboration system can be deployed— typically within 24 hours—to provide immediate value to your project.
  • 3. Agenda1. The Challenge: Construction Complexity & Risk2. The Solution: Information & Process Management3. The Benefit: Reduced Risk, Improved Returns
  • 4. Agenda1. The Challenge: Construction Complexity & Risk2. The Solution: Information & Process Management3. The Benefit: Reduced Risk, Improved Returns
  • 5. Hill International projects Community spaces Resorts and hotels Research and healthcare facilitiesRoad and railways Renewable energy sources National landmarks/Government facilities
  • 6. Complex project teams Client Architect/ Engineer Engineer Quantity Surveyor Project Geotechnical Engineers Manager Services Town Planners Consultants General Contractor Subcontractors SubcontractorsSubcontractors Subcontractors
  • 7. Complex information flows Client Architect/ Engineer Engineer Quantity Surveyor Project Geotechnical Engineers Manager Services Town Planners Consultants General Contractor Subcontractors SubcontractorsSubcontractors Subcontractors
  • 8. New York City Hall project snapshot Project:• Houses Mayor’s Office, City Council• Standing since 1803• Last update in 1950s• Major structural renovation neededProject Team:• 3 city agencies• 3 general contractors• 12 subcontractors• 1 construction managerProject Information:• 450 people• 18,000 project mails• 6,000 project documents
  • 9. “Knowledge is Power”But it can be a liability if not managed well:Efficiency: “I can’t find it. I have 400 new emails…”Accuracy: “Who has the latest version?”Security: “Why was HE cc’d?”Loss: “Did I forget to cc you?”
  • 10. Project risks are a growing problem Legal Claims Security Efficiency
  • 11. Poorly-managed risk makes headlines • 700% over budget ($3B - $22B) • 5 years behind schedule • $150 Million in claims
  • 12. Agenda1. The Challenge: Construction Complexity & Risk2. The Solution: Information & Process Management3. The Benefit: Reduced Risk, Improved Returns
  • 13. The Solution: Online collaboration platform
  • 14. Reduce risk by managinginformation capture, control and complexity
  • 15. Online collaboration delivers better results Neutral online platform Secure information management Flexible for users to employ their own processes Auditable data trail Unlimited users Unlimited document storage and distribution Powerful search functionality
  • 16. Online collaboration is neutral & secure PMArchitect/ ClientEngineer Inbox Sent Document Inbox Sent Register Inbox Sent Document Document Register Register Inbox Sent Inbox Sent Document Document Register Inbox Sent Register Document RegisterConsultant Contractor Subcontractors
  • 17. Flexible to manage multiple parties & processes Industry specific functionality Easy and fast to deploy Web Services APIs Enterprise SharePoint 2010 systems
  • 18. Provides Complete Project Data Capture Engineer Architect Client Quantity Cost Services Surveyor Consultant PM Consultants General ContractorSubcontractor Subcontractor Subcontracto Subcontracto r r
  • 19. Provides unlimited storage, training & support $ Unlimited Usage & Training & Storage Support Usage & Storage Licensing Licensing
  • 20. For unlimited users on a project $ Unlimited Training & Support Usage & Storage Licensing
  • 21. Complete record for facility management Facility Manager PM
  • 22. Agenda1. The Challenge: Construction Complexity & Risk2. The Solution: Information & Process Management3. The Benefit: Reduced Risk, Improved Returns
  • 23. Project risks can be reduced Legal Claims Security Efficiency
  • 24. Project team benefits & reduced risk • Easier communication and collaboration between staff and project team members • Fewer redundant work efforts to distribute information quickly and get responses to information requests • Reduced risk of project error due to miscommunication or working from wrong document versions • Clearly articulated responsibilities and action items in workflows • Shorter ramp-up time
  • 25. Project stakeholder benefits & reduced risk • Reliable protection of profit margins • Improved services and staff resourcing efficiencies, creating capacity to attract new clients • Secure intellectual capital • Reduced regulatory burden and risk of non-compliance • Reduced risk of claims and losses, with complete project records and audit trails
  • 26. Increased returns Less time spent searching for documents Fewer administrative man-hours Faster critical responses to project information requests
  • 27. Increased returns:66% less time spent searching for information Search time for each document 6 minutes - 66% 2 minutes
  • 28. Increased returns:40% faster responses to RFIs Time spent waiting for requests for information 10 days - 40% 6 days
  • 29. Increased returns:80% less administrative hours needed Time spent collecting, duplicating and transmitting 1 complete project record 5 days - 80% 1 day
  • 30. Online collaboration brings measurable results By streamlining project team communication and collaboration, we can: 1. Positively affect efficiency to ensure on-time and on-budget completion. 2. Reduce and mitigate risk associated with project complexity, team complexity, and information management. 3. Provide immediate value to a project by getting project teams working together quickly and keeping them productive.
  • 31. Thank you! Shawn Pressley VP of Project Management, Hill International ShawnPressley@hillintl.com Leigh Jasper CEO, Aconex ljasper@aconex.com