Queens High Preschool Policies and Procedures


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Queens High Preschool Policies and Procedures

  1. 1. Queens High Preschool Trust<br />Policies and Procedures<br />
  2. 2. Queens High Preschool Trust<br />The trust is responsible for creating and reviewing all policies to ensure effective governance of the Queens High Preschool. Policies will be regularly reviewed including consultation with the community on a three year rotation but can be reviewed at any time if required.<br />The philosophy and policies will determine our strategic plan which determines are annual budget<br />The supervisor will develop in conjunction with the staff procedures to ensure the effective management of the pre school. The supervisor will be report to the Trust when procedures are created, changed or in some cases executed. <br />
  3. 3. Queens High Preschool Philosophy<br />Queens High Preschool Policies <br />Queens High Preschool Strategic Plan <br />Queens High Preschool Procedures <br />
  4. 4. <ul><li>Procedures
  5. 5. Hazard identification
  6. 6. Rationale
  7. 7. The buildings and playgrounds play an important part in our children’s learning and development. The Queens High Preschool Trust recognises this and will provide high quality buildings and playgrounds, ensure the maintenance and cleaning is of the highest standard and budget money annually
  8. 8. Purpose
  9. 9. The Trust will allocate monies in the annual budget towards the maintenance and up keep of the buildings and playground
  10. 10. The Trust and Management will organise working bees where appropriate for routine maintenance and raise money for capital works.
  11. 11. The Trust will review cleaning contracts annually
  12. 12. The Trust will sign off a monthly Maintenance Report form, identify common hazards and act upon them.</li></li></ul><li><ul><li>Procedures
  13. 13. Attendance and Fees
  14. 14. Rationale
  15. 15. The financial health and stability of the Queens Pre School is pivotal to the success of the organisation and the ability for our children to learn.
  16. 16. Purpose
  17. 17. The Trust will appoint an auditor at the AGM.
  18. 18. Audited accounts will be presented to the community at the AGM.
  19. 19. Monthly accounts will be presented to the Trust.
  20. 20. The Trust will prepare a budget for the following year based upon roll projections, staffing numbers and needs of QHSPS
  21. 21. Fees will be reviewed annually to ensure that we can afford to provide the highest quality education.
  22. 22. The Trust have the power to terminate any enrolled child's position for non paying of fees after all reasonable steps have been taken by the managers .
  23. 23. The trust will authorise payments over $500
  24. 24. Unbudgeted spending over $250 needs to be passed by chair or finance committee
  25. 25. The Supervisor and assistant supervisor has authority to purchase items as per the approved budget.
  26. 26. Any capital or equipment purchases over $500 with a useful life of greater than one year needs to be capitalised or depreciated</li></li></ul><li><ul><li>Procedures</li></ul>Statements of Philosophy<br />Mission Statements/Vision<br />Conflict of Interest<br />Consultation<br /><ul><li>Rationale
  27. 27. Effective governance is critical to the success of the Queens High Preschool. The Trust provides the checks and balances to ensure the highest quality educational programme.
  28. 28. Purpose
  29. 29. The Trust will follow the rules of the constitution at all times, any changes to the constitution can only be achieved through the AGM or a SGM.
  30. 30. The Trust will review the Statement of Philosophy annually prior to the AGM.
  31. 31. The trust will consult with the community on a range of issues to ensure that its members are happy with the services they are receiving and identify the next step for the preschool.
  32. 32. The Trust will prioritise places for the staff and students of Queens High School, siblings and then to first time enrolments.
  33. 33. The Trust will be responsible for creating a 1-3 year strategic plan</li></li></ul><li><ul><li>Procedures</li></ul>Staff appointments<br />House rules<br />Complaints<br />Staff Appraisal<br />Smokefree<br />Teachers Philosophy<br /><ul><li>Rationale
  34. 34. The people that work with our children are the most important asset. We are committed to the teacher registration process and recognise that quality teaching requires support for its teachers and management. The Trust also is firmly committed to the elimination of unlawful discrimination and to a policy of equal opportunity in the provision of education and employment.
  35. 35. Purpose
  36. 36. The Trust will carry out an annual appraisal of the supervisor
  37. 37. The trust will receive assurances that staff appraisals have been completed and an action plan has been put in place for all members of the staff
  38. 38. The Queens High Pre School will only employ registered/provisionally registered teachers and that all teachers will be registered by 2012.
  39. 39. The Trust is bound by legislative, the consenting parties collective agreement and the New Zealand Teachers Council requirements
  40. 40. At least one member of the Trust will be part of the appointments committee. The supervisor has the power to appoint any fixed term or relieving positions
  41. 41. The Trust will review the 2.2% above the award rate that is paid to its staff annually</li></li></ul><li><ul><li>Procedures
  42. 42. Daily Routine
  43. 43. Fitness
  44. 44. Positive Guidance
  45. 45. Settling New Children
  46. 46. Transition to School
  47. 47. Healthy Eating
  48. 48. Rationale
  49. 49. Children will experience a planned curriculum that builds on their experiences, knowledge, skills, attitudes, needs, interests and views of the world. Children will be given opportunities to learn and develop to their potential.
  50. 50. Purpose
  51. 51. The Supervisor will provide a monthly report to the board on the educational goals set by the teachers, the successes of our children and areas that need development.</li></li></ul><li><ul><li>Procedures</li></ul>Administration of Medicines<br />Biting <br />Care of Animals<br />Child Protection<br />Pandemic<br />Earthquake<br />Emergency<br />Evacuation<br />Fitness<br />Food<br />Health Safety and Environment<br />Missing Child<br />Outings/RAMS<br />Nappy/Toileting<br />Protective Disclosure<br />Sleep<br />Snow<br /><ul><li>Rationale
  52. 52. To comply with the Health and Safety in Employment Act 1992 and the Health and Safety in Employment Amendment Act 2002
  53. 53. The physical, emotional and mental safety of the children while in the care of the queens high preschool is paramount. The committee will work with the management and staff to ensure procedures are in place to protect our children at all times.
  54. 54. Purpose
  55. 55. The Management and staff will implement the associated procedures to ensure that the children are safe at all times.
  56. 56. When the management and staff review or make changes to a procedure the management will report the changes to the committee and the reasons for the changes.
  57. 57. In the event of an emergency procedure being put into effect (5,6,7,8,12,15) the management will report back to the committee on the effectiveness of the procedure
  58. 58. The Trust will sign off the monthly incident report and track common incidents.
  59. 59. The trust will do all in its power to make the Queens High Pre School an emotionally and physical safe place for its staff and to seek support for any staff member who may need it.
  60. 60. The Trust appoints the supervisor to oversee and sign off RAMS forms for all routine type visits. Any visits which have identified greater than normal risks will be signed off by the Trust (eg Over night stay off site)</li>