QEIICC Masterclass mobility and network intergity 28 sept 2012Presentation Transcript
Meeting Design Disciplines: Dates, Space, and Network IntegrityMike ClantonHead of Global Corporate Event Solutions
Objective:Apply basic meetingdesign principles whenplanning and supporting aconference that’sdependent on Wi-Fi;technology / connectivity.
Traditional Planning Elements
Technology Dependent Events(T.D.E)
Meeting ROI & Hidden Cost: T.D.E.
Conference Budget: Technology less than 10% on Average Lodging /Transport Wi-Fi F&B Speakers Mtg Rooms Set Design Set Design Mtg Rooms Speakers F&B Wi-Fi Lodging / Transport Base: Cost Base: Dependency
The Delegate Device(s), The Venue& The Network InfrastructureAn Office-Away-From-The-Office-ExperiencesSpeed: Be equally or more productiveStability: Access professional and personal contentSecurity: Protection of intellectual property
Meeting DesignEqualsNetwork Design
Meeting Design: Room Layout
Meeting Design: Training Session Classroom Rounds
Meeting Design: Food Menu
Meeting Design: Drinks Menu
Meeting Design: Service Expectations
Meeting Design: Sleeping rooms
Who are the Wi-Fi (network) Stakeholders?What are the Stakeholders Wi-Fi (network) needs?
Cross Fingers Strategy: Wi-Fi needs not clear Budget is limited Loss leader approached Usage of network unclear Existing Wi-Fi will meet needs All conference stakeholders needs are similar The Venue will sort it out
The Heart of the Meeting: Conference Stakeholders General Participants Presenters Conference Support Team Exhibitors Sponsors / C Levels Press / Social Media Remote Participates
Conference Stakeholders General Participants Presenters Conference Support Team Exhibitors Sponsors / C Level Press / Social Media Remote Participates
Formal Dinner Party: Order of Food Service 2 Group B 4 Group D 6 Group F Head Table Dance Floor 3 Group C 5Group E 7Group G