MBA, Aug 20, 2009 - Pam Vaccaro

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Managing Your Time and Attention @ the speed of thought! by Pam Vaccaro

Managing Your Time and Attention @ the speed of thought! by Pam Vaccaro

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  • 1. Managing Your Time and Attention @ the speed of thought! Pam Vaccaro, MA, CSP
  • 2.  
  • 3. “ By the early 1990’s most post-industrialized nations will have a four-day work week, increased leisure time, and a paperless environment.” 1979 Pam Vaccaro
  • 4.  
  • 5. It’s all about you!
  • 6.
    • Nancee Mueller
    • Neil Volkmann
    • Judy Schmersahl
    Thanks to my Interviewees!
  • 7. ?
    • How is a mortgage banker like a GPS?
  • 8. Call to Action!
  • 9.  
  • 10. Gold Card
  • 11. QUICK FIX OR REAL CHANGE ? ?
  • 12. It’s “not” all about you!
  • 13. 1684 January 2009
  • 14.  
  • 15.  
  • 16.  
  • 17.  
  • 18.  
  • 19. www.bestpriceofficefurniture.com
  • 20. Slack! Real Change
  • 21. Real Change
  • 22. “ A D D”
  • 23. F D D SM
  • 24. F ocus D eficit D isorder SM
  • 25. The word “ focus ” appears frequently in commentaries about__________!
  • 26. We do not manage time. We can only manage our attention. At any given moment, we choose how to focus our attention.
  • 27. Choose to Focus Real Change
  • 28.  
  • 29. Intention Attention Retention
  • 30. Intention Why?
  • 31. Attention Remove distractions
  • 32. Retention Repetition replaces association
  • 33. The important time-attention-focus perspective. Time Attention Focus
  • 34.  
  • 35.  
  • 36. Return to “Nice!” Real Change
  • 37. People will cut you some slack!
  • 38.  
  • 39.  
  • 40. www.gethuman.com Tip
  • 41. 5 best practices for managing your focus of attention!
  • 42. “ I’m waiting for Block of Time . ” Myth
  • 43. Snippets of Time! Tip 1
  • 44. The time-attention-focus perspective. Time Attention Focus
  • 45.  
  • 46. Pam Vaccaro quick-tip favorites—voicemail to text services
    • www.Jott.com
    • $9.95 month
    Tip
  • 47. Pam Vaccaro quick-tip favorites…voicemail to text services
    • www.copytalk.com
    • $79.95 month
    Tip
  • 48. Reconsider multi-tasking. Tip 2
  • 49.  
  • 50. MIT Department of Media Technologies
    • Jerk-O-Meter
  • 51. Check for Accuracy
    • Who?
    • What?
    • When?
  • 52. Two ways to encourage yourself to focus on single-tasking
    • Observe February 21 next year.
    • “ Single Tasking Day”
    • Use www:nowdothis.com
  • 53. Return to the wisdom of 5th grade! Tip 3
  • 54.  
  • 55. Take Recess Real Change
  • 56. The important time-attention-focus perspective. Time Attention Focus
  • 57. Can I get it all done? Mastering the art of selectivity….
  • 58. Vilfredo Pareto wisdom! Real Change 80/20 4
  • 59.  
  • 60. of our tasks produce of the desired outcomes. 20% 80%
  • 61. Busy vs. Effective
  • 62. Important vs. Urgent “What’s the Difference?”
  • 63. 20%
  • 64. 80%
  • 65.
    • Don’t do it.
    • Do it and don’t whine.
  • 66. Two Kinds of Whine
    • Cheap whine
    • Fine whine
  • 67.
    • Don’t do it.
    • Do it and don’t whine.
    • Question/Negotiate/Think.
    Real Change
  • 68. 80%
  • 69. 20%
  • 70. Leaders focus less on keeping their “heads above water” and more on positioning themselves in the strongest current…20%.
  • 71. 15=8 5 Tip
  • 72. Managing Your Time and Attention is No Longer a Solo Event!
  • 73. 7 best practices for keeping your focus of attention when you are not the only one on the planet!
  • 74. Interruption? An opportunity to question your current set of priorities… 1 Real Change
  • 75. 1 = 4 ½ Tip 2
  • 76. Two things everyone wants to know plus 1
    • What are you going to do for me?
    • When are you going to do it?
    Tip 3
  • 77. Two things everyone wants to know plus 1
    • What are you going to do for me?
    • When are you going to do it?
    • Give an update if possible.
    Tip 3
  • 78. Value-add for using updates!
    • Relieve stress and worry.
    • Save “time.”
    • Reduce conflict. No one left wondering!
    • Multiple venues….not a matter of “ how ” you update, but “ that ” you update.
  • 79. ASAP Tip 4
  • 80. Diplomatic Strategies for Saying “NO”
    • Flat “NO”
    • Nice “NO”
    • Conditional “NO”
    • Considered “NO”
    • (No Guts “NO”)
    • Assisted “NO”
    • Negotiated “NO”
    Tip 5
  • 81. #7 Know what you want to say a resounding YES to in your life.
  • 82.
    • Getting more attention to your e-mails.
    • Spending less attention on your e-mails.
    6 Tip About those E-mails
  • 83. Email considered the #1 loss of productivity in the workplace. Basex survey 2006 identified the average worker loses 2.1 hours of productivity each day from email and text messaging.
  • 84. E-mail tips for better communication:
    • People respond to individual communication better than cc.
    • Use signature to describe your e-mail behavior.
    • Your tone of voice is never guaranteed in an e-mail….never!
    Tip
  • 85.
    • Get a good reputation as an e-mailer.
    • Use a verb on the subject line.
    • Be concise: don’t go under the line.
    • Review and consider your cc’s.
    • Use paragraphs and bullet points.
    • Use the what and when rule.
    • Updates are great for e-mails.
    • Use salutation and closing.
    • Use your signature on all e-mails.
    E-mail tips for better communication and to get people’s attention: Tip
  • 86. email voice mail phone Tip
  • 87. E-mail tips for more efficiency and to keep your focus:
    • Set pattern for e-mail reviews.
    • Avoid e-mails for 1 hour in a.m.
    • Do most important e-mails during your best time of day, and 80% in less productive time of day.
    • Control e-mail alerts.
    • Bonus tip: Consider “lying”
    Tip
  • 88. Make good use of the subject line. Use (EOM) Tip
  • 89. subject line: Thanks, Marc, see you Tuesday…pam v (EOM) Got your e-mail. Will respond by 3:00pm .. Pam v (EOM) ALL written on the subject line.
  • 90. The single best tip that is rarely acted on by seminar participants….. Take one or two or more of these ideas back to your colleagues and intentionally implement them. Creating a more focused work place.
  • 91.  
  • 92.  
  • 93. The important time-attention-focus perspective. Time Attention Focus
  • 94.  
  • 95. To color-code e-mails….
    • (Outlook 2003) Go to Tools, Organize, Using Colors
    • Complete form
    • Click “Apply”
  • 96. Advanced sorting using Outlook tools……
    • Go to:
    • “ Tools”
    • “ Rules and Alerts”
    • “ New Rules”
  • 97.  
  • 98.  
  • 99.
    • “ It does not matter if you have the latest technology.
    • If you don’t practice good planning, you remain ineffective at a faster speed.”
    • Pam Vaccaro
    • 2005
  • 100. How to Have the Time of Your Life: Practicing Work-Life Balance!
  • 101.
    • Work-Life Balance
  • 102.
    • Work-Life Balance
  • 103. What assumptions create the myth?
    • There needs to be equal time for work and life.
    • Work is not “life.”
    • We wait for “life” while we work.
    • “ I just need to know the right time management tools.”
  • 104. Dr. Michael Fossel
  • 105. Key elements for having the time of your life
    • Being themselves
    • Being in sync
    • Connecting with others
    • Being in the moment
  • 106. Key elements for having the time of your life
    • Connecting with others.
  • 107. Disappearance of the dining room table.
  • 108. September 22, 2008 (Last Monday in September) “ Family Day--A day to eat dinner with your children.” Nat. Center on Alcohol and Substance Abuse
  • 109. October: National “Communicate with your Children” Month
  • 110. Never underestimate the power of the “dining room table.” Real Change
  • 111. Four ways of “being in sync”
    • Know what drives you.
    • Know your 20% at all times.
    • Simplify your life.
    • Saying “yes” by saying “no.”
  • 112. Operating Principles
  • 113.
        • Simplify!
    Tip
  • 114. . …might need this! . …kids will want this! … .might fit again! . …might be sued!
  • 115. … fit? … use? … place? … love you back? Don Aslett ..Lose 200 lbs. This Weekend
  • 116.  
  • 117.  
  • 118. Thank You