MBA, Aug 20, 2009 - Pam Vaccaro

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Managing Your Time and Attention @ the speed of thought! by Pam Vaccaro

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MBA, Aug 20, 2009 - Pam Vaccaro

  1. 1. Managing Your Time and Attention @ the speed of thought! Pam Vaccaro, MA, CSP
  2. 3. “ By the early 1990’s most post-industrialized nations will have a four-day work week, increased leisure time, and a paperless environment.” 1979 Pam Vaccaro
  3. 5. It’s all about you!
  4. 6. <ul><li>Nancee Mueller </li></ul><ul><li>Neil Volkmann </li></ul><ul><li>Judy Schmersahl </li></ul>Thanks to my Interviewees!
  5. 7. ? <ul><li>How is a mortgage banker like a GPS? </li></ul>
  6. 8. Call to Action!
  7. 10. Gold Card
  8. 11. QUICK FIX OR REAL CHANGE ? ?
  9. 12. It’s “not” all about you!
  10. 13. 1684 January 2009
  11. 19. www.bestpriceofficefurniture.com
  12. 20. Slack! Real Change
  13. 21. Real Change
  14. 22. “ A D D”
  15. 23. F D D SM
  16. 24. F ocus D eficit D isorder SM
  17. 25. The word “ focus ” appears frequently in commentaries about__________!
  18. 26. We do not manage time. We can only manage our attention. At any given moment, we choose how to focus our attention.
  19. 27. Choose to Focus Real Change
  20. 29. Intention Attention Retention
  21. 30. Intention Why?
  22. 31. Attention Remove distractions
  23. 32. Retention Repetition replaces association
  24. 33. The important time-attention-focus perspective. Time Attention Focus
  25. 36. Return to “Nice!” Real Change
  26. 37. People will cut you some slack!
  27. 40. www.gethuman.com Tip
  28. 41. 5 best practices for managing your focus of attention!
  29. 42. “ I’m waiting for Block of Time . ” Myth
  30. 43. Snippets of Time! Tip 1
  31. 44. The time-attention-focus perspective. Time Attention Focus
  32. 46. Pam Vaccaro quick-tip favorites—voicemail to text services <ul><li>www.Jott.com </li></ul><ul><li>$9.95 month </li></ul>Tip
  33. 47. Pam Vaccaro quick-tip favorites…voicemail to text services <ul><li>www.copytalk.com </li></ul><ul><li>$79.95 month </li></ul>Tip
  34. 48. Reconsider multi-tasking. Tip 2
  35. 50. MIT Department of Media Technologies <ul><li>Jerk-O-Meter </li></ul>
  36. 51. Check for Accuracy <ul><li>Who? </li></ul><ul><li>What? </li></ul><ul><li>When? </li></ul>
  37. 52. Two ways to encourage yourself to focus on single-tasking <ul><li>Observe February 21 next year. </li></ul><ul><li>“ Single Tasking Day” </li></ul><ul><li>Use www:nowdothis.com </li></ul>
  38. 53. Return to the wisdom of 5th grade! Tip 3
  39. 55. Take Recess Real Change
  40. 56. The important time-attention-focus perspective. Time Attention Focus
  41. 57. Can I get it all done? Mastering the art of selectivity….
  42. 58. Vilfredo Pareto wisdom! Real Change 80/20 4
  43. 60. of our tasks produce of the desired outcomes. 20% 80%
  44. 61. Busy vs. Effective
  45. 62. Important vs. Urgent “What’s the Difference?”
  46. 63. 20%
  47. 64. 80%
  48. 65. <ul><li>Don’t do it. </li></ul><ul><li>Do it and don’t whine. </li></ul>
  49. 66. Two Kinds of Whine <ul><li>Cheap whine </li></ul><ul><li>Fine whine </li></ul>
  50. 67. <ul><li>Don’t do it. </li></ul><ul><li>Do it and don’t whine. </li></ul><ul><li>Question/Negotiate/Think. </li></ul>Real Change
  51. 68. 80%
  52. 69. 20%
  53. 70. Leaders focus less on keeping their “heads above water” and more on positioning themselves in the strongest current…20%.
  54. 71. 15=8 5 Tip
  55. 72. Managing Your Time and Attention is No Longer a Solo Event!
  56. 73. 7 best practices for keeping your focus of attention when you are not the only one on the planet!
  57. 74. Interruption? An opportunity to question your current set of priorities… 1 Real Change
  58. 75. 1 = 4 ½ Tip 2
  59. 76. Two things everyone wants to know plus 1 <ul><li>What are you going to do for me? </li></ul><ul><li>When are you going to do it? </li></ul>Tip 3
  60. 77. Two things everyone wants to know plus 1 <ul><li>What are you going to do for me? </li></ul><ul><li>When are you going to do it? </li></ul><ul><li>Give an update if possible. </li></ul>Tip 3
  61. 78. Value-add for using updates! <ul><li>Relieve stress and worry. </li></ul><ul><li>Save “time.” </li></ul><ul><li>Reduce conflict. No one left wondering! </li></ul><ul><li>Multiple venues….not a matter of “ how ” you update, but “ that ” you update. </li></ul>
  62. 79. ASAP Tip 4
  63. 80. Diplomatic Strategies for Saying “NO” <ul><li>Flat “NO” </li></ul><ul><li>Nice “NO” </li></ul><ul><li>Conditional “NO” </li></ul><ul><li>Considered “NO” </li></ul><ul><li>(No Guts “NO”) </li></ul><ul><li>Assisted “NO” </li></ul><ul><li>Negotiated “NO” </li></ul>Tip 5
  64. 81. #7 Know what you want to say a resounding YES to in your life.
  65. 82. <ul><li>Getting more attention to your e-mails. </li></ul><ul><li>Spending less attention on your e-mails. </li></ul>6 Tip About those E-mails
  66. 83. Email considered the #1 loss of productivity in the workplace. Basex survey 2006 identified the average worker loses 2.1 hours of productivity each day from email and text messaging.
  67. 84. E-mail tips for better communication: <ul><li>People respond to individual communication better than cc. </li></ul><ul><li>Use signature to describe your e-mail behavior. </li></ul><ul><li>Your tone of voice is never guaranteed in an e-mail….never! </li></ul>Tip
  68. 85. <ul><li>Get a good reputation as an e-mailer. </li></ul><ul><li>Use a verb on the subject line. </li></ul><ul><li>Be concise: don’t go under the line. </li></ul><ul><li>Review and consider your cc’s. </li></ul><ul><li>Use paragraphs and bullet points. </li></ul><ul><li>Use the what and when rule. </li></ul><ul><li>Updates are great for e-mails. </li></ul><ul><li>Use salutation and closing. </li></ul><ul><li>Use your signature on all e-mails. </li></ul>E-mail tips for better communication and to get people’s attention: Tip
  69. 86. email voice mail phone Tip
  70. 87. E-mail tips for more efficiency and to keep your focus: <ul><li>Set pattern for e-mail reviews. </li></ul><ul><li>Avoid e-mails for 1 hour in a.m. </li></ul><ul><li>Do most important e-mails during your best time of day, and 80% in less productive time of day. </li></ul><ul><li>Control e-mail alerts. </li></ul><ul><li>Bonus tip: Consider “lying” </li></ul>Tip
  71. 88. Make good use of the subject line. Use (EOM) Tip
  72. 89. subject line: Thanks, Marc, see you Tuesday…pam v (EOM) Got your e-mail. Will respond by 3:00pm .. Pam v (EOM) ALL written on the subject line.
  73. 90. The single best tip that is rarely acted on by seminar participants….. Take one or two or more of these ideas back to your colleagues and intentionally implement them. Creating a more focused work place.
  74. 93. The important time-attention-focus perspective. Time Attention Focus
  75. 95. To color-code e-mails…. <ul><li>(Outlook 2003) Go to Tools, Organize, Using Colors </li></ul><ul><li>Complete form </li></ul><ul><li>Click “Apply” </li></ul>
  76. 96. Advanced sorting using Outlook tools…… <ul><li>Go to: </li></ul><ul><li>“ Tools” </li></ul><ul><li>“ Rules and Alerts” </li></ul><ul><li>“ New Rules” </li></ul>
  77. 99. <ul><li>“ It does not matter if you have the latest technology. </li></ul><ul><li>If you don’t practice good planning, you remain ineffective at a faster speed.” </li></ul><ul><li>Pam Vaccaro </li></ul><ul><li>2005 </li></ul>
  78. 100. How to Have the Time of Your Life: Practicing Work-Life Balance!
  79. 101. <ul><li>Work-Life Balance </li></ul>
  80. 102. <ul><li>Work-Life Balance </li></ul>
  81. 103. What assumptions create the myth? <ul><li>There needs to be equal time for work and life. </li></ul><ul><li>Work is not “life.” </li></ul><ul><li>We wait for “life” while we work. </li></ul><ul><li>“ I just need to know the right time management tools.” </li></ul>
  82. 104. Dr. Michael Fossel
  83. 105. Key elements for having the time of your life <ul><li>Being themselves </li></ul><ul><li>Being in sync </li></ul><ul><li>Connecting with others </li></ul><ul><li>Being in the moment </li></ul>
  84. 106. Key elements for having the time of your life <ul><li>Connecting with others. </li></ul>
  85. 107. Disappearance of the dining room table.
  86. 108. September 22, 2008 (Last Monday in September) “ Family Day--A day to eat dinner with your children.” Nat. Center on Alcohol and Substance Abuse
  87. 109. October: National “Communicate with your Children” Month
  88. 110. Never underestimate the power of the “dining room table.” Real Change
  89. 111. Four ways of “being in sync” <ul><li>Know what drives you. </li></ul><ul><li>Know your 20% at all times. </li></ul><ul><li>Simplify your life. </li></ul><ul><li>Saying “yes” by saying “no.” </li></ul>
  90. 112. Operating Principles
  91. 113. <ul><ul><ul><li>Simplify! </li></ul></ul></ul>Tip
  92. 114. . …might need this! . …kids will want this! … .might fit again! . …might be sued!
  93. 115. … fit? … use? … place? … love you back? Don Aslett ..Lose 200 lbs. This Weekend
  94. 118. Thank You

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