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March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
March2014 making connections_collectionservices
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March2014 making connections_collectionservices

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  • 1. Introducing Collection Services
  • 2. Collection Management Cycle Organisational goals, client needs Collection Development Policy Selection Acquisition Description Storage & Access Evaluation
  • 3. CDP- Selection – Acquisition – Description – Storage & Access - Evaluation Main Focus – Documenting life in NSW in published and unpublished formats – LEGAL DEPOSIT (material published in NSW) – NSW GOVERNMENT material – Material of significance for AUSTRALIA Introducing Collection Services Photo: http://bigother.com/2011/12/31/a-year-of-reading/too-many-books/ Viewed 23 January 2013 10:35 am
  • 4. CDP- Selection – Acquisition – Description – Storage & Access - Evaluation Other collecting areas – NSW PUBLISHED MATERIAL 2nd copy for lending (e-preferred) * – OVERSEAS reference/research material (e-preferred) * – MULTICULTURAL, DISAB ILITY support etc. * Introducing Collection Services Other policy information – ORIGINAL MATERIALS details about collecting scope – DIGITAL collecting is increasing – EPHEMERA is selectively collected – RETROSPECTIVE material about NSW or Australia is actively acquired * Material in this category is available for loan to Public Libraries
  • 5. CDP – Selection– Acquisition – Description – Storage & Access - Evaluation Selection Focus – NSW material is collected across ALL subject areas – Australian material of NATIONAL INTEREST is selected – Overseas material ABOUT NSW or AUSTRALIA is extensively collected Introducing Collection Services Photo: http://whatson.cityofsydney.nsw.gov.au/events/11836-smsa-library-book-sale / Viewed 23 January 2013 10:58 am
  • 6. CDP – Selection– Acquisition – Description – Storage & Access - Evaluation Introducing Collection Services Overseas Material – REFERENCE material * – RESEARCH material as a representative of world publishing output * – LIMITED AWARD WINNING FICTION to place Australian fiction in context * – UN, EC, ASIA DEVELOPMENT BANK deposit Library Additional Focus – MULTICULTURAL and DISABILITY material is selected in consultation with Public Libraries * – ANTARCTICA, the BOOK, CERVANTES and SHAKESPEARE are the Library’s special focus areas Limited Focus – Non-NSW SELF- PUBLISHED is rarely selected – Non-NSW FAMILY HISTORY is rarely selected – HAND-HELD media is generally not selected (e.g. USB) – RECREATIONAL reading is out of scope * Material in this category is available for loan to Public Libraries
  • 7. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation Acquisitions for 2012-2013 Mitchell Library – 4,863 LEGAL DEPOSIT & NSW Government DEPOSIT – 2,686 PURCHASE – 882 DONATIONS State Reference Library – 5,138 SRL PURCHASE * – 187 LEGAL DEPOSIT – 83 DONATIONS * Total – 13,839 Introducing Collection Services * Material in this category is available for loan to Public Libraries Deposits 58% Donations 10% Purchases 32% MITCHELL LIBRARY ACQUISITIONS 2012-2013 Deposits 3% Donation s 2% Purchase s 95% SRLACQUISITION 2012-2013
  • 8. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Introducing Collection Services Changing collection expenditure priorities 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 2006/2007 2007/2008 2008/2009 2009/1210 2010/2011 2011/2012 2012/2013 Printed serials eresources
  • 9. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation Introducing Collection Services Published Material – 61,000+ NEWSPAPER volumes – 1,243,700+ MICROFORMS – 25,200+ RARE books – 62,000+ MUTLICULTURAL service items * – 21,000+ DISABILITY access service items * Original Material – 11+ kms MANUSCRIPTS – 104,130+ individual or series sheet MAPS – 11,000+ hours of ORAL HISTORY – 1,400,000+ PHOTOS or negatives – 156,000+ PRINTS and drawings Digital Material – 306 unique DATABASES * – 350,700+ EBOOKS * – 53,000+ Full text E- JOURNALS * – 9,000+ items archived in PANDORA * Source for this page: http://www.sl.nsw.gov.au/about/publications/annual_reports/2013/slnsw_annual_report_2012-13_collection_additions.pdf * Material in this category is available for loan/use to Public Libraries or registered borrowers
  • 10. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation Introducing Collection Services Collection as an asset – Collection valued at $2,142,000,000 (2010) – Budget allocation $6,600,000+ (2012-2013) – CATALOGUE is the asset register – Material is DEPRECIATED Photo: http://collegeconcourse.com/ Viewed 31 January 2013 1:09 pm
  • 11. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation Introducing Collection Services Published material – NSW GOVERNMENT material * – NSW LEGAL DEPOSIT material * – Create and edit records on LIBRARIES AUSTRALIA * – METADATA quality framework – TRAINING in Libraries Australia and RDA Photo: http://ephemeraextremus.blogspot.com.au/2009/10/difference-between-aacr-loc-ddc-frbr.html Viewed 31 January 2013 1:36 pm * Records are available for Public Libraries use
  • 12. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation Introducing Collection Services Original Material – ACMS – Archival Collection Management System – Interlinking records in a HIERARCHY – Uses RAD not RDA – Pictures, Manuscripts, Maps, Photographs, Realia Photo: http://acms.sl.nsw.gov.au/item/itemdetailpaged.aspx?itemid=446830 Viewed 4 February 2013 4:45 pm
  • 13. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation Introducing Collection Services eRecords Project – ~98% of SL printed materials now have electronic records – ~95% maps and manuscripts materials now have electronic records – 1,100,000+ Records CREATED since the start of the project – 2012 target EXCEEDED by 110% Photo: http://blog.sl.nsw.gov.au/erecords/index.cfm/2011/11/25/the-riches-within Viewed 31 January 2013 5:01 pm
  • 14. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Introducing Collection Services Macquarie St Storage – 85 Linear km ONSITE capacity – Current space will be full by 2016 Moorebank Repository – 60 linear km CAPACITY – 32+ linear km now USED Digital Storage – 200 TERABYTES of storage to support the Library’s digital collecting – 1 terabyte can hold about 100,000 copies of the ENCYCLOPEDIA BRITANNICA – 10 terabytes can hold the entire collection of the LIBRARY OF CONGRESS Photo: Moorebank,-Pod-2,-Stage-1,-Sept-2010-2.jpg Created 13 September 2010Photo: Photo: Mitchell stack row 55 & 167. 2 May 2008, AM.jpg Created 2 May 2008 Data from: http://www.whatsabyte.com/ Viewed 6 February 2013 10:36 am
  • 15. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Introducing Collection Services Digital Excellence Project Digitising Our Collections – $22,400,000 funding over the next FOUR YEARS then subsequent funding – 12,000,000 images or page views over the next DECADE – In-demand, fragile and valuable items digitised FIRST Manuscripts – 150,000+ key historical documents Photographs, negatives – 500,000+ images Newspapers - 6,000,000+ pages Maps – 40,000+ including subdivision plans Books, posters ephemera – including 40,000+ David Scott Mitchell collection items Artworks, portraits, landscape s – 100,000+ works Oral history – 10,000+ hours Photo: http://www.nsla.org.au/newsletters/enews-issue-8-december-2011 Viewed 1 February 2013 2:55 pm Photo: http://www.powerhousemuseum.com/openhouse/2012/07/mgnsw-digitising-collections-workshop-2/ Viewed 1 February 2013 2:55 pm
  • 16. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Introducing Collection Services Digital Excellence Project DSM – 4,500 DAVID SCOTT MICHELL books to be digitised in the pilot project in 2013 (scanning is complete) – Books will be available to DOWNLOAD and borrow Digital Excellence Project WWI Diaries – 900 WWI DIARIES to be digitised in the pilot project in 2013-14 – Diaries and TRANSCRIPTS will be available to download Digital Excellence Project Newspapers – 98 NSW newspaper titles accessible via TROVE – 1,500,000+ pages scheduled for digitisation peryear – 3,000,000+ pages already completed
  • 17. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Introducing Collection Services Collection Policies – Collection Development Policy – Collection Acquisitions Policy – Collection Donations Policy – Collection Retention and Withdrawal Policy Collection Management – Collection Records Metadata Framework – Collection Stock take Policy – Collection Storage Master Plan – Collection Valuation Framework – Collection Depreciation Policy Projects – State Library Collection Management Review – NSLA Collaborative Collections – NSLA Digital Collecting – ANPLAN – Digital Excellence Project – eRecords Project
  • 18. Jerelynn Brown Manager, Collection Services Susanne Moir Coordinator, Bibliographic Access Alexander Sussman Coordinator, Collection Development & Acquisitions Introducing……

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