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Making connections june 2013 collection services
 

Making connections june 2013 collection services

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    Making connections june 2013 collection services Making connections june 2013 collection services Presentation Transcript

    • Introducing Collection Services
    • Collection Management CycleOrganisational goals, client needsCollection Development Policy (CDP)Evaluation SelectionStorage & Access AcquisitionDescription
    • CDP- Selection – Acquisition – Description – Storage & Access - EvaluationMain Focus– Documenting life in NSWin published and unpublishedformats– LEGAL DEPOSIT (materialpublished in NSW)– NSW GOVERNMENTmaterial– Material of significance forAUSTRALIAIntroducing Collection ServicesPhoto: http://bigother.com/2011/12/31/a-year-of-reading/too-many-books/Viewed 23 January 2013 10:35 am
    • CDP- Selection – Acquisition – Description – Storage & Access - EvaluationOther collecting areas– NSW PUBLISHEDMATERIAL 2nd copy forlending (e-preferred) *– OVERSEASreference/research material(e-preferred) *–MULTICULTURAL, DISABILITY support etc. *Introducing Collection ServicesOther policy information– ORIGINAL MATERIALSdetails about collecting scope– DIGITAL collecting isincreasing– EPHEMERA is selectivelycollected– RETROSPECTIVE materialabout NSW or Australia isactively acquired* Material in thiscategory is availablefor loan to PublicLibraries
    • CDP – Selection– Acquisition – Description – Storage & Access - EvaluationSelection Focus– NSW material is collectedacross ALL subject areas– Australian material ofNATIONAL INTEREST isselected– Overseas material ABOUTNSW or AUSTRALIA isextensively collectedIntroducing Collection ServicesPhoto: http://whatson.cityofsydney.nsw.gov.au/events/11836-smsa-library-book-sale /Viewed 23 January 2013 10:58 am
    • CDP – Selection– Acquisition – Description – Storage & Access - EvaluationIntroducing Collection ServicesOverseas Material– REFERENCE material *– RESEARCH material as arepresentative of worldpublishing output *– LIMITED AWARDWINNING FICTION to placeAustralian fiction in context *– UN, EC, ASIADEVELOPMENT BANKdeposit LibraryAdditional Focus– MULTICULTURAL andDISABILITY material isselected in consultation withPublic Libraries *– ANTARCTICA, theBOOK, CERVANTES andSHAKESPEARE are theLibrary’s special focus areasLimited Focus– Non-NSW SELF-PUBLISHED is rarelyselected– Non-NSW FAMILYHISTORY is rarely selected– HAND-HELD media isgenerally not selected (e.g.USB)– RECREATIONAL readingis out of scope* Material in thiscategory is availablefor loan to PublicLibraries
    • CDP - Selection – Acquisition– Description – Storage & Access - EvaluationAcquisitions for 2011-2012Mitchell Library– 4,342 LEGAL DEPOSIT &NSW Government DEPOSIT– 3,253 PURCHASE– 819 DONATIONSState Reference Library– 9,097 SRL PURCHASE *– 491 LEGAL DEPOSIT– 309 DONATIONS *Total– 18,011Introducing Collection Services* Material in thiscategory is availablefor loan to PublicLibrariesDonations10%LegalDeposit51%Purchases39%Mitchell Library 2011-2012AcquisitionsDonations3%LegalDeposit5%Purchases92%SRL 2011-2012 Acquisitions
    • CDP - Selection –Acquisition– Description – Storage & Access - EvaluationIntroducing Collection Services0200,000400,000600,000800,0001,000,0001,200,0001,400,0001,600,0001,800,0002,000,0002006-07 2007-08 2008-09 2009-10 2010-11 2011-12SerialsE-resourcesChanging collectionexpenditure priorities
    • CDP - Selection – Acquisition– Description – Storage & Access - EvaluationIntroducing Collection ServicesPublished Material– 60,000+ NEWSPAPERvolumes– 1,243,700+ MICROFORMS– 25,100+ RARE books– 61,600+MUTLICULTURAL serviceitems *– 19,800+ DISABILITYaccess service items *Original Material– 11+ kms MANUSCRIPTS– 104,130+ individual orseries sheet MAPS– 11+ hours of ORALHISTORY– 1,227,700+ PHOTOS ornegatives– 132,100+ PRINTS anddrawingsDigital Material– 297 unique DATABASES *– 350,700+ EBOOKS *– 49,200+ Full text E-JOURNALS *– 9,000+ items archived inPANDORA *Source for this page:http://www.sl.nsw.gov.au/about/publications/annual_reports/2012/slnsw_annual_report_2011-12_collection_additions.pdf* Material in this category isavailable for loan/use toPublic Libraries or registeredborrowers
    • CDP - Selection – Acquisition– Description – Storage & Access - EvaluationIntroducing Collection ServicesCollection as an asset– Collection valued at$2,142,000,000 (2010)– Budget expenditure$5,800,000+ (2011-2012)– CATALOGUE is the assetregister– Material is DEPRECIATEDPhoto: http://collegeconcourse.com/Viewed 31 January 2013 1:09 pm
    • CDP - Selection – Acquisition – Description– Storage & Access - EvaluationIntroducing Collection ServicesPublished material– NSW GOVERNMENTmaterial *– NSW LEGAL DEPOSITmaterial *– Create and edit records onLIBRARIES AUSTRALIA *– METADATA qualityframework– TRAINING in LibrariesAustralia and RDAPhoto: http://ephemeraextremus.blogspot.com.au/2009/10/difference-between-aacr-loc-ddc-frbr.htmlViewed 31 January 2013 1:36 pm* Records areavailable for PublicLibraries use
    • CDP - Selection – Acquisition – Description– Storage & Access - EvaluationIntroducing Collection ServicesOriginal Material– ACMS – ArchivalCollection ManagementSystem– Interlinking records in aHIERARCHY– Uses RAD not RDA–Pictures, Manuscripts, Maps,Photographs, RealiaPhoto: http://acms.sl.nsw.gov.au/item/itemdetailpaged.aspx?itemid=446830Viewed 4 February 2013 4:45 pm
    • CDP - Selection – Acquisition – Description– Storage & Access - EvaluationIntroducing Collection ServiceseRecords Project– ~95% of SL printedmaterials now have electronicrecords– ~75% maps andmanuscripts materials nowhave electronic records– 1,100,000+ RecordsCREATED since the start ofthe project– 2012 target EXCEEDED by110%Photo: http://blog.sl.nsw.gov.au/erecords/index.cfm/2011/11/25/the-riches-withinViewed 31 January 2013 5:01 pm
    • CDP - Selection – Acquisition – Description – Storage & Access - EvaluationIntroducing Collection ServicesMacquarie St Storage– 85 Linear km ONSITEcapacity– Current space will be full by2016Moorebank Repository– 60 linear km CAPACITY– 32+ linear km now USEDDigital Storage– 100 TERABYTES ofstorage to support theLibrary’s digital collecting– 1 terabyte can hold about100,000 copies of theENCYCLOPEDIABRITANNICA– 10 terabytes can hold theentire collection of theLIBRARY OF CONGRESSPhoto: http://www.barcodelabels.com.au/Viewed 1 February 2013 9:23 amPhoto:http://acms.sl.nsw.gov.au/item/itemDetailPaged.aspx?itemID=31350Sam HoodLibrary Confusion 23 December 1952Viewed 1 February 2013 9:23 amData from: http://www.whatsabyte.com/Viewed 6 February 2013 10:36 am
    • CDP - Selection – Acquisition – Description – Storage & Access - EvaluationIntroducing Collection ServicesDigital Excellence ProjectDigitising Our Collections– $22,400,000 funding overthe next FOUR YEARS thensubsequent funding– 12,000,000 images or pageviews over the next DECADE– In-demand, fragile andvaluable items digitisedFIRSTManuscripts – 150,000+ keyhistorical documentsPhotographs, negatives –500,000+ imagesNewspapers - 6,000,000+pagesMaps – 40,000+ includingsubdivision plansBooks, posters ephemera –including 40,000+ DavidScott Mitchell collectionitemsArtworks, portraits, landscapes – 100,000+ worksOral history – 10,000+ hoursPhoto: http://www.nsla.org.au/newsletters/enews-issue-8-december-2011Viewed 1 February 2013 2:55 pmPhoto: http://www.powerhousemuseum.com/openhouse/2012/07/mgnsw-digitising-collections-workshop-2/Viewed 1 February 2013 2:55 pm
    • CDP - Selection – Acquisition – Description – Storage & Access - EvaluationIntroducing Collection ServicesDigital Excellence ProjectDSM– 4,500 DAVID SCOTTMICHELL books to bedigitised in the pilot project in2013– Books will be available toDOWNLOAD and borrowDigital Excellence ProjectWWI Diaries– 900 WWI DIARIES to bedigitised in the pilot project in2013– Diaries and TRANSCRIPTSwill be available to downloadDigital Excellence ProjectNewspapers– 59 NSW newspaper titlesaccessible via TROVE– 1,500,000+ pages scheduledfor digitisation this year
    • CDP - Selection – Acquisition – Description – Storage & Access - EvaluationIntroducing Collection ServicesCollection Policies– Collection DevelopmentPolicy– Collection AcquisitionsPolicy– Collection Donations Policy– Collection Retention andWithdrawal PolicyCollection Management– Collection RecordsMetadata Framework– Collection Stock take Policy– Collection Storage MasterPlan– Collection ValuationFramework– Collection DepreciationPolicyProjects– State Library CollectionManagement Review– NSLA CollaborativeCollections– NSLA Digital Collecting– ANPLAN– Digital Excellence Project– eRecords Project
    • Jerelynn BrownManager, Collection ServicesSusanne MoirCoordinator, Bibliographic AccessAlexander SussmanCoordinator, Collection Development & AcquisitionsIntroducing……