<ul><li>Facilitation Guide for the  </li></ul><ul><li>Workshop Management Group: </li></ul><ul><ul><li>Rationale </li></ul...
<ul><li>NDCC has been spearheading the “whole-of-government” approach to address disasters in the country </li></ul><ul><l...
<ul><li>Objectives </li></ul><ul><li>Revisit the over-all response to the recent typhoons at the local, regional, national...
EXECOM Chair : CDA / Ex-O, NDCC Vice Chair : CDEXO ACDEXO / C, Opn / MA, OpRed Workshop Convenor Administrator  GLENN J RA...
Rising Above & Beyond O.P.S. Lessons-Learned Workshop   ONDOY • PEPENG • SANTI <ul><li>Workshop Simulation </li></ul><ul><...
Rising Above & Beyond O.P.S. Lessons-Learned Workshop   ONDOY • PEPENG • SANTI TIMELINE Day 1 DAY 2 Break-out Theme 4 *Exp...
*To join on 2nd day only Rising Above & Beyond O.P.S. Lessons-Learned Workshop   ONDOY • PEPENG • SANTI Cluster Leads DSWD...
Rising Above & Beyond O.P.S. Lessons-Learned Workshop   ONDOY • PEPENG • SANTI Common guide questions for use in break-out...
KEY DISCUSSION POINTS <ul><li>Community-based preparedness </li></ul><ul><li>Awareness </li></ul><ul><li>Leadership </li><...
Rising Above & Beyond O.P.S. Lessons-Learned Workshop   ONDOY • PEPENG • SANTI Guide template for processing of workshop o...
Sharing/ Questionnaire/ Structure <ul><li>Intro topic – coverage (ex: EWS, prep, etc) </li></ul><ul><li>Experience sharing...
Outline for sharing (scope/ focus) <ul><li>Situation Overview  </li></ul><ul><li>Focus on topic/ theme </li></ul><ul><li>O...
<ul><li>__________________________________________________________________________________________________________________...
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O P S L L W Mngt Grp Guide

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O P S L L W Mngt Grp Guide

  1. 1. <ul><li>Facilitation Guide for the </li></ul><ul><li>Workshop Management Group: </li></ul><ul><ul><li>Rationale </li></ul></ul><ul><ul><li>Objectives </li></ul></ul><ul><ul><li>Organization </li></ul></ul><ul><ul><li>Framework </li></ul></ul><ul><ul><li>Timeline/sked </li></ul></ul><ul><ul><li>Break-out groups </li></ul></ul><ul><ul><li>Guide questions </li></ul></ul><ul><ul><li>Output template </li></ul></ul>Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI Astoria Plaza, Ortigas, Pasig City 17 – 18 December 2009
  2. 2. <ul><li>NDCC has been spearheading the “whole-of-government” approach to address disasters in the country </li></ul><ul><li>Lessons have been learned from each major disaster that contribute to the continuous improvement of disaster response </li></ul><ul><li>Lessons learned workshops have been instrumental in enhancing systems, capabilities and coordination mechanisms </li></ul><ul><li>Aftermath of recent major disasters will provide an effective venue and dynamic process to once again enhance the Philippine Disaster Management System amidst a changing global environmental landscape </li></ul><ul><li>With the devastating effects left by the three tropical cyclones “Ondoy”, “Pepeng” and “Santi”, lessons learned must be captured at the local, regional and national levels as well as interaction with the international humanitarian community </li></ul>Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI Rationale
  3. 3. <ul><li>Objectives </li></ul><ul><li>Revisit the over-all response to the recent typhoons at the local, regional, national and international levels; </li></ul><ul><li>Identify the challenges encountered by the different players in the conduct of disaster operations including the operational needs and gaps identified; </li></ul><ul><li>Identify best practices and facilitating factors to address challenges in order to build the capabilities of the DCCs at all levels; </li></ul><ul><li>Formulate recommendations as inputs for policy development, advocacy, response preparedness planning, implementation and evaluation; and </li></ul><ul><li>Contribute in the systematic enhancement of the Philippine Disaster Management System through alignment of plans, programs and projects. </li></ul>Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI
  4. 4. EXECOM Chair : CDA / Ex-O, NDCC Vice Chair : CDEXO ACDEXO / C, Opn / MA, OpRed Workshop Convenor Administrator GLENN J RABONZA Lead Facilitator Atty. P. Duque MNSA Co-Lead: Mr. S. Jegillos Theme 1 Facilitator Prof. C. Arcilla RD CAR – O. Luces Theme 2 Facilitator Mr. A. Esca ñ o RD 4A- V. Tomazar Theme 3 Facilitator Ms. D. Lagdameo RD 1 – E. Cabrera Theme 4 Facilitator Mr. C. Dugenia RD NCR – S. Cruz Lead Documentor Ms. R. Rodriguez Ms. B. Suerte Theme 1 Documentor Mr. M. Obligado Ms. M. Marasigan Theme 2 Documentor Ms. S. Opulencia Ms. A. Ortega Theme 3 Documentor Ms. B. Rodriguez Ms. M. Marquez Theme 4 Documentor Ms. A. Rosana Ms. A. Menguilla Event Coordinator Ms. O. Basco Secretariat Ms. P. Enriquez Info Kit & Venue Prep Mr. E. Estioko Budget & Finance Ms. R Doma ICT Support Services Mr. A. Lorenzo Rising Above & Beyond O.P.S. Lessons-Learned Workshop Management Group ONDOY • PEPENG • SANTI
  5. 5. Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI <ul><li>Workshop Simulation </li></ul><ul><ul><li>Sequence </li></ul></ul><ul><ul><li>Timing </li></ul></ul><ul><ul><li>Coordination </li></ul></ul><ul><ul><li>COntingencies </li></ul></ul><ul><li>Facilitators’ meeting (14Dec09) </li></ul><ul><ul><li>Biodata </li></ul></ul><ul><ul><li>Guide questions </li></ul></ul><ul><ul><li>Content Review </li></ul></ul><ul><ul><li>Requirements </li></ul></ul><ul><ul><li>Final guides </li></ul></ul><ul><li>Pre-workshop activities </li></ul><ul><li>Concept development </li></ul><ul><li>Admin arrangements </li></ul><ul><li>Invitation </li></ul><ul><li>Confirmation </li></ul><ul><li>Coordination meetings </li></ul>PRESENTATION TO THE NDCC (TBDL) Consultation with NDCC Technical Management Group (Feb 2010) Final report writing (Jan 2010) POST WORKSHOP ACTIVITIES: 1 st consolidation meeting (21 Dec 09) Break-out Theme 4 *Experience Sharing – Provincial DCC Break-out Theme 3 *Experience Sharing –City DCC Break-out Theme 2 *Experience Sharing – Municipal DCC Break-out Theme 1 *Experience Sharing – Barangay DCC Synthesis/ Consolidation and CLOSING CEREMONY Break-out Theme 4 *international partners included Break-out Theme 3 *international partners included Break-out Theme 2 *international partners included Break-out Theme 1 *international partners included <ul><li>DAY 2 – Recapitulation of previous day discussions, intro of international participants and PLENARY SESSION </li></ul><ul><ul><li>Summary of lessons by thematic area </li></ul></ul><ul><ul><li>Discussion and recommended actions </li></ul></ul><ul><li>PLENARY SESSION </li></ul><ul><ul><li>Key points from experience sharing </li></ul></ul><ul><ul><li>Focus of each group discussion per assigned thematic area </li></ul></ul><ul><ul><li>Observations and comments on other thematic areas </li></ul></ul><ul><li>Day 1 - OPENING CEREMONY and opening session </li></ul><ul><ul><li>Overview of Workshop Concept by Atty. Priscilla N. Duque </li></ul></ul><ul><ul><li>Chronology of tropical cyclones by PAGASA – Dr. Prisco D Nilo </li></ul></ul><ul><ul><li>Summary of NDCC responses by Adm. Glenn J Rabonza </li></ul></ul>
  6. 6. Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI TIMELINE Day 1 DAY 2 Break-out Theme 4 *Experience Sharing – Provincial DCC Break-out Theme 3 *Experience Sharing –City DCC Break-out Theme 2 *Experience Sharing – Municipal DCC Break-out Theme 1 *Experience Sharing – Barangay DCC Synthesis/ Consolidation and CLOSING CEREMONY (GOH – Sec Norberto Gonzales, C, NDCC) Break-out Theme 4 *international partners included Break-out Theme 3 *international partners included Break-out Theme 2 *international partners included Break-out Theme 1 *international partners included <ul><li>– Recapitulation of previous day discussions, intro of international participants and PLENARY SESSION </li></ul><ul><ul><li>Summary of lessons by thematic area </li></ul></ul><ul><ul><li>Discussion and recommended actions </li></ul></ul><ul><li>PLENARY SESSION </li></ul><ul><ul><li>Key points from experience sharing </li></ul></ul><ul><ul><li>Focus of each group discussion per assigned thematic area </li></ul></ul><ul><ul><li>Observations and comments on other thematic areas </li></ul></ul><ul><li>- OPENING CEREMONY (Keynote Speaker – Sec Esperanza I. Cabral, DSWD) </li></ul><ul><li>Opening Session </li></ul><ul><ul><li>Overview of Workshop Concept by Atty. Priscilla N. Duque </li></ul></ul><ul><ul><li>Chronology of tropical cyclones by PAGASA – Dr. Prisco D Nilo </li></ul></ul><ul><ul><li>Summary of NDCC responses by Adm. Glenn J Rabonza </li></ul></ul>9:00 – 10:00 10:00 – 14:00 18:00 onwards 13:00 – 17:30 14:00 – 17:00 9:00 – 12:00
  7. 7. *To join on 2nd day only Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI Cluster Leads DSWD DOH DA DepEd NAMRIA PIA NSO PNRC RDs, OCD – 4B, 8, 12 OCD IT Section UN OCHA* Other Intl agencies (JICA, KOICA, WB)* RDCC-1 DANA Pateros CDCC Taguig CDCC Benguet PDCC DOH – HEMS MWSS UN OCHA* World Health Organization* OCD Planning Division OCD Training Divison OCD – NCR RDs, OCD – 2, 7, 10, 11 PNRC, IFRC* UNDP*, UNICEF* Other Intl agencies (EU)* AFP DILG – PNP, BFP DOTC – PCG Cainta CDCC Abra PDCC Calayan Is MDCC DSWD – NROC DepEd RDs, OCD 5, 6, 9, CARAGA WFP* UN – OCHA* Other Intl agencies (USAid, JUSMAG, GTZ) * DOST-PAGASA NDCC OpCen MMDA Marikina CDCC Pangasinan PDCC Binangonan MDCC Manila Observatory Other Intl agencies (AusAid, JICA, ADB)* NOTE TO SECRETARIAT: Please list complete names of participants per group upon confirmation by 11 December 2009. Room assignment for EXECOM – Boardroom 1 Chelsea Function Room Wall Street Function Rm. Board Room 2 Tribeca Function Room Facilitator Mr. C. Dugenia RD NCR – S. Cruz Facilitator Ms. D. Lagdameo RD 1 – E. Cabrera Facilitator Mr. A. Escaño RD 4A- V. Tomazar Facilitator Prof. C. Arcilla RD CAR – O. Luces Thematic Area 4: Disaster Information Management Thematic Area 3: Impact Monitoring & Assessment Planning Thematic Area 2: Emergency Response, Coordination & Operations Thematic Area 1: Response Preparedness Measures
  8. 8. Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI Common guide questions for use in break-out sessions Given all the obtaining conditions including the state of preparedness of affected communities when typhoons Ondoy, Pepeng and Santi hit those regions, and in the light of actual responses, what are the needed changes in the four thematic areas? Session 5 (Day 2 – 17:00-18:00) <ul><li>How can available information be well integrated horizontally and vertically? </li></ul><ul><li>How well were available resources allocated, deployed and managed? </li></ul><ul><li>What steps need to be undertaken to improve over-all coordination? </li></ul>Session 4 (Day 2 – 15:15-17:00) <ul><li>What went well with the coordination of responses by various stakeholders? </li></ul><ul><li>What could have facilitated more comprehensive needs assessments? ( timeliness ) </li></ul><ul><li>Which initiatives and innovations have proven effective and efficient? (incl GENDER ) </li></ul>Session 3 (Day 2 – 13:15-15:00) <ul><li>Was a semblance or manifestation of an Incident Command System apparent? </li></ul><ul><li>How extensive was the spirit of volunteerism and actual volunteers utilized? </li></ul><ul><li>Were there common needs and gaps in emergency responses/ actions? </li></ul>Session 2 (Day 1 – 13:15-14:30) <ul><li>What was the significance of community-level preparedness based on DCC sharing? </li></ul><ul><li>How much was the extent of awareness on early warning and info dissemination? </li></ul><ul><li>Had dedicated response assets and responders been well employed/ mapped? </li></ul>Session 1 (Day 1 – 10:45-12:00)
  9. 9. KEY DISCUSSION POINTS <ul><li>Community-based preparedness </li></ul><ul><li>Awareness </li></ul><ul><li>Leadership </li></ul><ul><li>Gender </li></ul><ul><li>Needs-based </li></ul><ul><li>Social inclusion </li></ul><ul><li>Coordination </li></ul><ul><li>Funding </li></ul><ul><li>Timeliness </li></ul>
  10. 10. Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI Guide template for processing of workshop outputs BOTTOMLINE RECOMMENDATION/S: “ SANTI” “ PEPENG” “ ONDOY” Outcomes BELOW expectations: <ul><li>Response Preparedness Measures </li></ul><ul><li>Emergency Response, Coordination & Operations </li></ul><ul><li>Impact Monitoring & Assessment Planning </li></ul><ul><li>Disaster Information Management </li></ul>“ SANTI” “ PEPENG” “ ONDOY” Going BEYOND limitations: Actions done ABOVE standards:
  11. 11. Sharing/ Questionnaire/ Structure <ul><li>Intro topic – coverage (ex: EWS, prep, etc) </li></ul><ul><li>Experience sharing (w/ guidance) </li></ul><ul><li>Key questions/ method </li></ul><ul><li>Group discussion </li></ul><ul><li>Summary </li></ul>
  12. 12. Outline for sharing (scope/ focus) <ul><li>Situation Overview </li></ul><ul><li>Focus on topic/ theme </li></ul><ul><li>Operational review </li></ul><ul><li>Key achievements of DCC on theme </li></ul><ul><li>GAPS/ areas for improvement </li></ul>
  13. 13. <ul><li>_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ </li></ul>Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI NOTES/ Additional issues & concerns
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