Building Code 2.0 project

Brescia City CouncilThe “Building Code 2.0”Project

Summary‣  Project goals‣  Project steps‣  Project conclusion 2

Project goals

To Encourage the use ofcollaboration tools for developing and sharing knowledge Goal

What doesit mean?

Testing typical aspects of 2.0 paradigm..▶  People Connection: people are so connected that they can use the tools anytime and anywhere;▶  Promoting Collaboration: people actively partecipate and collaborate to develop content, enabling the network effect;▶  Rich user experience: easy and user friendly interfaces improve engagement and help to overcome stress in using new software applications. Paradigm switch

… and switch from “1.0” to “2.0” … Ofﬂine, desktop Connecting: applications online, platform applicationsfrom Static document, Collaboration: network effect, to single user actively 1.0 partecipating users 2.0 Rigid structures Rich experience: often unclear, more usability, more poor experience user engagement Paradigm switch 7

.. working on a project claiming “people collaboration” to be delivered; Editing the new Brescia City Council Building Code Testing

… at a glance … Connecting To Try 2.0 paradigm Richcharacteristics Collaboration Experience Editing theExperiencing with a real case building code To Encourage collaborationAnd reaching the project for developing and sharinggoals knowledge

Project steps

•  Population analysisPhase 1 •  Software analysis and selectionPhase 2 •  TrainingPhase 3 •  Operative testingPhase 4 deadline phase 1 deadline phase 2 deadline phase 3 deadline phase 4 11 July August September October November

Step 1Population analysis

Who is involved in the city council Building Code updating?Internal workgroup: External representatives : ▶  Building City Councillor ▶  Building committee ▶  Chief Building Official ▶  Community Superintendence ▶  Chief Building Executive ▶  Community Health Care ▶  Information technology specialist ▶  Builders association ▶  Community developer officer ▶  Building Surveyors association ▶  Landscape Officer ▶  Engineers association ▶  Building regulations administrator ▶  Architects association ▶  Lawyers association We identified the main workgroup among people working inside the City Departments.. …so population analysis focused on the internal workgroup. 13 Step 1

Population analysis How? Through the use of an online questionnaire on Google Docs 14 Step 1

Questionnaire ▶  To deﬁne people’s computerization levelscopes: ▶  To determine hidden needs ▶  To ﬁnd open problems and expectations.Questionnaire ▶  An Average level of the workgroup computerization ▶  E-mail is the number one communication toolResults: ▶  Finding and tracking information is a big problem ▶  Lack of archiviation standard ▶  There’s a request for a better communication system 15 Step 1

Summary of information management needs: Need NotesDocument writing capabilities The tools have to enable online witing of a document Several users have to be able to edit a document atReal time collaborative writing the same timeReal time communication Instant messaging and conversations tracking The tools have to enable commenting sections of theDocument real time communication documentCommunications tracking capabilities Users need to easily track and ﬁnd past conversationsAccess control lists Access control lists management The tools have to have clear and quick archiviationDocument archiving capabilities pathsIntegrability capabilities Integrability capabilities with other ofﬁce softwares 16 Step 1

Step 2Software selection

On the ﬁeld: Ofﬁce 365 vs Google docs Step 2

Strenght:▶  User friendly interface based on Microsoft Ribbon▶  Effectiveness in ﬁle archiving and sharing▶  Strong integration with Microsoft Ofﬁce software suite Step 2

Strenght:▶  Users can edit the document in real time and at the same time▶  Expandability with Google Apps▶  Document chat Step 2

VS Capability Google MicrosoftDocument writing functionsReal time collaborative writingDocument communicationsReal time communications (chat)Conversations trackingAccess control listDocument record keeping functionsIntegrability with other software 21

Google App platform was choosen, because:▶  It’s possible for multiple user to simultaneously modify the document;▶  Better management of access control lists and user permissions (ﬁle sharing, read/write/comment). 22 Phase 2

Phase 3Training courses

In summary.. Methodology used: workshop, that is using pratical exercises during the training sessions. Set-up: ▶  1 secure enviroinment was made accessible inside the Project Group domain ▶  8 work stations for the course attendees ▶  8 personal user accounts made accessible to log in the platform ▶  2 four hours-long training sessions Methodology: Training course partecipants apply notions learnt using practical excercises (single user). Collaborative writing ﬁnal test made on a document placed in the secure space of Google Apps (workgroup). 24 Phase 3

Phase 3

Step 4Operative testing

We started working on collaborative editing of theBrescia city council building code, a speciﬁcdocument worked by several users.It was deployed a document workﬂow to regulateediting, revision and pubblication activities. 27 Step 4

Taking care of a constant exchange of ideas.… The building code was organized into several documents with one or more code titles and articles based on special-interest groups. We appointed people in charge of updating a speciﬁc section of the document. 28 Step 4

Next steps:▶  Evangelization of Web 2.0 values in more Brescia City Council departments.▶  Introduction of new collaborative platforms in many Brescia city council Departments. Next steps

Project Group S.r.l. Consulenza di Direzione e Organizzazione Aziendale Via Ghislandi , 35 - 25125 Brescia - P.I.03496660170 Tel. 030 3533886 - Fax 030 3547470 www.projectgroup.it 30

Building Code 2.0 project

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