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Beyond Spreadsheets: How to Take Your Budgeting and Planning to the Next Level

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Video & Slides: http://www.proformative.com/events/beyond-spreadsheets-how-take-your-budgeting-planning-next-level …

Video & Slides: http://www.proformative.com/events/beyond-spreadsheets-how-take-your-budgeting-planning-next-level

Technology is the key to unlocking the strategic value of budgeting and planning for your company. Join us as Adaptive Planning shares 6 proven best practices for best in class budgeting and planning and benchmarking data while delivering actionable advice on how to improve your company's budgeting and planning process. In addition, you will hear from Rick Smith, Manager FP&A at Engine Yard - a high growth technology company, who'll share how he's performing headcount planning, CapEx planning and more. Finally, you'll see an Adaptive Planning product demo of what strategic planning looks like when a company moves beyond spreadsheets.

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  • VisionAt Adaptive, we have a view of the differentroles finance can play and how they contribute to the organization. From being an effective manager of financial systemsand reporting to becoming a strategic leader of the company and empowering other business units within the organization.Our goal is…To give you the tools you need to implement the best practices that will move you up the scale, so that you can be a bigger contributor and leader within your organization.
  • As finance professionals, having a plan that’s out of date is UNACCEPTABLEThe only reason we tolerate outdated plans is because budgeting is such a chore!! Make forecasting easy, so we can do it more frequently.One source of truth – integrated actuals & forecasts
  • For example, a sales forecast would drive a production plan, which would feed a financial plan.
  • And here from Aberdeen, again: In the category of company organization, Aberdeen found that the Best-in-Class companies held their managers accountable for budget accuracy at all levels throughout the organization 86% of the time, compared 45% for laggard companies. They also found that best-in-class companies established enterprise-wide collaboration across departments and divisions 70% of the time, compared to 39% for laggard companies.
  • 1) What is CPM & BI? We empower financial and operating executives to transform their budgeting, forecasting, reporting and analysis via the cloud.2) Why important? Save you time & money. Tools to make better decisions faster.Green bullets…3) 1600 customers and 400 partners across 80 countries. All industries and sizes, some of leading enterprise names shown below, but also many mid-market4) Fast Growth - Deloitte recognized us as the 5th fastest growing software in the Valley (software bookings up 90% annually) – AND 47 of our customers also on this list5) #1 Share – We have 5X more customers than all of the other cloud CPM vendors combined.
  • Adaptive will fundamentally change how you run your business. We provide the only cloud business analytics solution that gives you a 360 degree view of your organization’s performance – past, present, and future. The Adaptive Suite includes Planning, Consolidation, and Discovery. Each product is an individual solution that stands on its own as the best of breed in the cloud. Our solutions also seamlessly integrate with one another in a powerful cloud platform. We’ve achieved the perfect balance of powerful and flexible features with an intuitive and easy customer experience, in a suite of products that requires only a web-browser to be used. Managers spread across multiple geographic locations can collaborate and contribute jointly, in a secure environment with minimal coordination from finance. We’re constantly improving our products and deliver new software updates to our customers every 90 days.


  • 1. Ask, Share, Learn – Within the Largest Community of Corporate Finance Professionals Beyond Spreadsheets: How to Take Your Budgeting and Planning to the Next Level
  • 2. • • •
  • 3. Ask, Share, Learn – Within the Largest Community of Corporate Finance Professionals Beyond Spreadsheets: How to Take Your Budgeting and Planning to the Next Level
  • 4. Paul Turner Senior Director Rick Smith Manager, FP&A Brian Cauley Solutions Specialist 6 Best Practices for FP&A FP&A at Engine Yard Tech Demo
  • 5. Expectations have increased for finance organizations Business Leaders Integral part of management Business Partners Decision support Process Managers Focus on improved reporting and minimizing risk Accountants Dominated by complex systems and detail Creates value by providing information and analysis for operating and strategic decisions Provides sound financial analysis 4 3 2 1 Stage Key Capabilities Transaction Management Controlling the Business  Annual budgeting  Variance reporting  Financial accounting  Tax, audit, treasury Planning & Analysis Integrated Functional Excellence  Rolling forecasts  Enterprise-wide collaboration  Performance management  Empowering business units to self serve analysis  Analysis of drivers  Predictive, ‘what if’ planning
  • 6. How frequently are you forecasting? 1) 2) 3) 4) Monthly Quarterly Bi-Annually Annually 19% 33% 21% 28% Based on 2012 survey by Adaptive Planning
  • 7.   
  • 8. How long after close do you publish KPIs, dashboards? 1) 2) 3) 4) 5) 1-2 Days 2-5 Days 5-10 Days More than 10 Days Not Producing 9% 9% 15% 11% 57% Based on 2012 survey by Adaptive Planning
  • 9. Traditional accounting measures, e.g., net profit, are only part of the picture when it comes to understanding business performance. Measurement Gap Between Accounting Measures and Real Business Value The Gartner Business Value Model: A Framework for Measuring Business Performance, March 2013
  • 10. Sales Pipeline Forecasts Marketing Manuf Lead Generation Production Corporate Financial Plan HR Workforce Planning Plans Logistics Inbound & Outbound Shipments
  • 11.  What: Provide your operations managers with customized models  Why: One size does not fit all – Sales is different from IT, which is different from Facilities  How: Start with one function, e.g., Sales, as a prototype – – – – Make sure you understand their business before you build the model Integrate data from their key systems, e.g., Salesforce Involve them from the beginning, or else Make sure it’s something that benefits them, not just you  Link and align models Foster ownership by the operations team
  • 12. Do at least 50% of managers with spending authority participate? 1) Yes 2) No 46% 54% Based on 2012 survey by CFO Research/CFO.com
  • 13. Laggards Average Best-in-Class 0% 10% 20% 30% 40% Managers Accountable for Budget Accuracy 50% 60% 70% 80% 90% Enterprise-Wide Collaboration Financial Planning, Budgeting, and Forecasting in the New Economy 100%
  • 14. How is data accessed by your employees? Now Desired 1) Request finance 83% 22% 2) Self-serve apps 17% 78% Based on survey by Amanino Mckenna
  • 15. “ More than 90% of spreadsheets contain serious errors, while more than 90% of spreadsheet users are convinced that their models are error-free ”
  • 16. The Leader in Cloud Business Analytics Our cloud business analytics platform empowers management teams to transform their planning, reporting, consolidations and analysis–improving productivity, costs & decisions. 2,000 customers 400+ partners 90% growth 100 countries #5 Fast 500 #1 share
  • 17. INTEGRATED SUITE  BI & CPM  Intuitive experience  Powerful & flexible  Exceptional service  Continuous innovation INTUITIVE User Experience ADAPTIVE PLATFORM MODELING | COLLABORATION | ANALYTICS 360o view of business performance – past, present & future
  • 18. Software Manufacturing Healthcare Non-Profit/Edu Consumer Financial Services Media Other
  • 19. Ask, Share, Learn – Within the Largest Community of Corporate Finance Professionals FP&A at Engine Yard Rick Smith, Manager, FP&A
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  • 24. • • – – – – – … to something like this …
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  • 26. Demonstration