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Publishing in Academic Journals

Publishing in Academic Journals



Lecture by Professor Simon Haslett at the University of Wales Student Research Conference, Cardiff, on Friday 13th May 2011. Simon Haslett is Professor of Physical Geography and Dean of the School of ...

Lecture by Professor Simon Haslett at the University of Wales Student Research Conference, Cardiff, on Friday 13th May 2011. Simon Haslett is Professor of Physical Geography and Dean of the School of STEM at the University of Wales.



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    Publishing in Academic Journals Publishing in Academic Journals Presentation Transcript

    • Publishing in Academic Journals:
      A Rough Guide
      Professor Simon Haslett
      Dean, School of STEM
      Presentation at the University of Wales
      Student Research Conference, Cardiff
      Friday 13thMay 2011
    • A bit about the facilitator
      Since 1990 Simon has published:
      Over 130 academic articles, mostly peer-reviewed journal articles.
      Over 50 articles in the popular press (newspapers, magazines, blogs, etc).
      Over 50 conference papers.
      Seven edited books (three as sole editor).
      Two sole authored books.
      Served as editor on four academic peer-reviewed journals and professional magazines (e.g. for learned society).
    • Submitting for Publication
      The academic writing process.
      Making your name known.
      Who is your audience?
      Types of publications?
      Choosing a journal to submit to.
      Preparing your manuscript.
      What not to do.
      Possible outcomes.
      Dealing with and overcoming rejection.
      Responding to reviewers comments.
      Proof stage.
    • The Academic Writing Process
      Inventing and research
      Peer review process
      Proof stage and publication
      (modified from Ganobcsik-Williams, 2009)
      Draw up a plan and discuss with a colleague – what issues come to mind?
    • Making your name known
      Collaborate with your supervisor (or a colleague)
      Become active in your academic community
      Present at conferences
      Journal editors actively look out for good papers
      Prepare effective conference posters
      Network: talk to journal editors (who are other academics)
      Write working papers
      Practice in writing academic papers
      Useful feedback
      Does not count as prior publication if revised
      Create your own website
    • Audience
      Local, national, international?
      Researchers, practitioners, teachers, general public?
      Type of Publication
      Journal article (watch out for special issues)
      Magazine article
      Review article
      Book review – good way of starting
      Research note (short report or work in progress)
      Working paper – mainly for conferences
      Book or chapter in book (often through invitation)
    • Choosing the Right Journal
      Research the journals in your field
      Library and websites
      Conference stands
      Talk to peers
      Familiarise yourself with aims and scope of journals
      Choose the most suitable journal(s) for your article
      Good to have a fall back or two
      Should it be an Open Access journal? http://www.youtube.com/watch?v=7mRFRe4DxdM
      Type of journal (pro’s and con’s)
      Multidisciplinary (often for a general subject readership)
      Niche (need to be hot on specifics)
      Do you
      Write an article for a specific journal? (I prefer this from the start)
      Find a journal for your article? (if I haven’t chosen a journal yet)
    • Assessing the Best Journal for Your Article
      What is the readership and usage?
      Prestige in your field
      Who is the editor and who are on the editorial board?
      Who is likely to review your paper – can you suggest reviewers? Is
      Who publishes in the journal?
      Is it published by a major publisher or association?
      Is it peer reviewed
      How long will this take?
      Is it on the Institute of Scientific Information (ISI) Citation Database?
      How often is it cited?
      Is it available online and in print?
    • Writing for Your Chosen Journal
      Check the aims and scope
      Look at previous papers to get a feel for what is accepted – has it got a history in a topic area?
      Contact the editor – maybe?
      What does my research contribute to the field?
      Make your research relevant to the wider world; you need to be explicit about its widest context.
      Ask a colleague to read paper prior to submission – maybe? Except where English needs to be checked/improved.
    • Preparing the Manuscript
      Read the guidelines carefully – many submit through an online gateway now.
      Comply with minimum and maximum limits
      Expand any acronyms
      Especially if the audience is international or interdisciplinary
      Write an abstract that conveys the content, results and main conclusions (add keywords)
      Check spelling and grammar
      Double spaced and single sided (usually required).
    • Manuscript Preparation Cont’d.
      Ensure references cited in text appear in bibliography – and vice versa
      Not too many self-references if reviewed anonymously (add them after review)
      Figures, tables and photographs
      Check they are ALL present
      Resolution and file type is important e.g. TIFFs
      Observe conventions e.g. maps should have scale bars and north arrow
      Place in a separate file
      Make sure they are all numbered and referred to
      Consider/suggest how they will appear in the journal
      Ensure you have the correct copyright clearance
      Some journals now accept audio and video clips
    • What not to do
      Don’t try to boil down your whole PhD/Masters thesis into one article
      Don’t put the article on your website first
      Don’t send your article to more than one journal at once
      Don’t plagiarise, including self-plagiarism
      Don’t repeat the same article with just small changes
      Don’t wait for a decision before you start your next article.
    • Possible outcomes
      Accept as submitted – very rare
      Accept with minor revisions
      Accept with major revisions – with or without second peer-review stage.
      Higher Education Quarterly receives c. 90 papers/year and accepts 30%, but 30% of those are never resubmitted after revision.
      Reject – common
      Studies in Higher Education rejects 350 of the 400 papers it receives every year!
    • Why articles are rejected
      Professor David Phillips (University of Oxford), Editor of Oxford Review of Education, offered the following ten reasons:
      Article not ready, only a draft
      Article is parochial
      Poor English
      Manuscript is poorly prepared
      Too short or too long
      Article is submitted to the wrong journal
      Nothing new is stated or found
      Under theorised
      Under contextualised
      Not a proper journal article
    • Overcoming rejection
      Rejection can be a positive result - it is sometimes better than major revision.
      Prestigious journals only accept 20% of submissions
      Very few papers are accepted without revision
      Mentoring function of editorial boards
      feedback from best in field
      Act on comments
      Try again
    • Responding to Comments
      Go through the reviewers comments and number each action expected of you.
      Make a list of all actions, combining similar points – can you address them? If yes, how?
      Revise the manuscript and resubmit with a covering letter explicitly outlining how you dealt with the reviewers comments.
      If you couldn’t make a requested change, or disagree with the reviewer(s), then say so and justify why – the editor will make the final decision.
      Make a decision to declare, or not, if you are submitting a rejected paper to a new journal – sometimes it helps?
    • Proof stage
      You will usually be emailed a pdf of the proofs of your paper.
      Check them very carefully.
      Identify errors, not usually possible to make significant changes, but no harm in asking if you think it’s important.
      Select your type of reprint – usually pdf.
      When published circulate to everyone who you think may be interested – don’t be shy.
    • What’s your next move?
      What might be your next step on the road to writing and getting published? For example:
      Will you collaborate or go it alone?
      Do you have any publishing priorities?
      Do you need further support or advice?
      Following the lecture, draw up a personal action plan with targets and a timescale for achieving them; what will you do if you don’t meet them (feel free to post on the blog)?
    • Bibliography & Resources
      HEA-ICS, 2007. Writing for Publication. http://www.ics.heacademy.ac.uk/events/displayevent.php?id=187 [accessed 28th June 2010].
      Taylor and Francis Ltd, 2004. Getting published in academic publications: Tips to Help you Publish Successfully. At www.lancs.ac.uk/celt/celtweb/files/gettingpublished_js.ppt [accessed 28th June 2010].
      Vitae, 2010. Publishing your research. http://www.vitae.ac.uk/researchers/1298/Publishing-your-research.html [accessed 28th June 2010].