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Call for Abstracts

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  • 1. CDA 85th Annual Conference Wednesday, June 30 to Sunday, July 4, 2010 St. John’s, NL Call for Abstracts
  • 2. CDA 85th Annual Conference Wednesday, June 30 to Sunday, July 4, 2010 St. John’s, NL Table of Contents Important Dates.. . . . . . . . . . . . . . . . . . . . . . . . . . 2 Committee Members. . . . . . . . . . . . . . . . . . . . . . 2 2009 Official Sponsors.. . . . . . . . . . . . . . . . . . . . 3 Invitation from the President.. . . . . . . . . . . . . 5 Invitation from the 2010 Organizing Committee.. . . . . . . . . . . . . . . . . . . . 6 Host Hotel & City. . . . . . . . . . . . . . . . . . . . . . . . . . 7 Preliminary Program Schedules .. . . . . . . . . . 8 Call for Abstracts. . . . . . . . . . . . . . . . . . . . . . . . . 10 General Information.. . . . . . . . . . . . . . . . . . . . . 12 1
  • 3. CDA 85th Annual Conference Wednesday, June 30 to Sunday, July 4, 2010 St. John’s, NL Important Dates Conference Dates: Wednesday, June 30 - Sunday, July 4, 2010 Abstract Submission Deadline: Sunday, January 31, 2010 Notice of Adjudication: Sunday, February 28, 2010 Early Registration Deadline: Thursday, April 29, 2010 Hotel Reservation Deadline: Monday, May 31, 2010 Conference Secretariat Advance Group 101-1444 Alberni Street Vancouver, BC V6G 2Z4 Tel: 604.688.9655 x 2 Fax: 604.685.3521 Email: cda@advance-group.com Canadian Dermatology Association Executive Director Michelle Albagli 1385 Bank Street, Suite 425 Ottawa, ON K1H 8N4 Tel: 613.738.1748 Toll Free: 1.800.267.3376 Fax: 613.738.4695 Toll Free Fax: 1.800.267.2178 Email: malbagli@dermatology.ca Director of Industry Relations Dr. Kirk Barber Tel: 403.650.1808 Email: kirkbarber@dermatology.ca Committee Members Dr. Yves Poulin President Dr. Laurence Warshawski Chair, Annual Conference Planning Committee Dr. Richard Langley Chair, 2010 Scientific Program Dr. Ian Landells 2010 Conference Chair and Scientific Committee Member Dr. Tracey Brown-Maher Dr. Gillian Clarke Dr. Kamal Ohson Dr. Syed Pirzada Scientific Committee Members Dr. Danielle Marcoux Chair, Education Committee CDA Conference Website www.dermatology.ca 2
  • 4. 3 2009 Official Sponsors Platinum Sponsors The Canadian Dermatology Association would like to thank the following organizations for their generous support of the Vancouver 2009 Annual Conference.
  • 5. 4 Gold Sponsors Bronze Sponsors Silver Sponsors 2009 Official Sponsors The Canadian Dermatology Association would like to thank the following organizations for their generous support of the Vancouver 2009 Annual Conference.
  • 6. 5 An Invitation from the President Dear Colleagues: Mark June 30–July 4 on your day planner and join us at the 85th Annual Conference of the Canadian Dermatology Association being held in St. John’s, Newfoundland. The Annual Conference is a seminal event, the key gathering of the year for dermatologists in Canada. This is your opportunity to meet colleagues and learn in an optimal setting. The scientific program is based on an analysis of your needs. An expert team is busy putting together a schedule of quality presentations, discussions and workshops. Whatever your field of interest, you are sure to find something of true value. Dr. Ian Landells is in charge of overall conference organization, in association with Dr. Richard Langley, Chair of the Scientific Committee. Under their direction, you are sure to be entranced by both science and the beauty of this truly unique part of Canada. I would like to extend my appreciation to these eminent colleagues for their involvement and thank the local team of Drs. Brown-Maher, Clarke, Ohson and Pirzada for their collaboration in making the conference a success. I invite each of you to submit your presentations and posters. Your participation is important. This is your conference. It belongs to you. Newfoundland is a welcoming land and the social program will be worthy of its maritime tradition of hospitality. This is a unique opportunity, so don’t forget to invite your family! I hope to see you all in St. John’s. Yves Poulin, MD, FRCPC President, Canadian Dermatology Association
  • 7. 6 Dear Colleagues: I am delighted to advise you the planning of the 85th annual conference of Canadian Dermatology Association, being held in St. John’s, Newfoundland, is well under way. As Chair of the Scientific Program for this meeting, we have made a significant effort to review your comments from the 2009 meeting and to develop what we hope will be a highly informative, interactive and interesting meeting that will meet the needs you have identified. At this point, we are requesting your participation to ensure the success of this meeting. We are encouraging submissions related to four specific themes: 1. Genetics 2. Therapeutics and diagnostics 3. Skin cancer 4. Dermatology related to other specialties (Rheumatology, GI, ENT/Oral, Ophthalmology) We are also interested in high quality abstracts for more general presentation themes that are also listed in this Call for Abstracts. I invite each of you to submit presentations and posters, as your participation is critical for the success of this meeting. I would also like at this point to thank the organizing committee who have been instrumental in their assistance of coordinating this meeting. I would also like to recognize the central organizing role by Caroline Herzberg, Michelle Albagli and Carrie Dick in their coordinating efforts in organizing the conference. I look forward to meeting you for what we believe will be an outstanding and interesting meeting in Newfoundland. Best regards, Richard Langley, MD, FRCPC Chair, 2010 Scientific Program Professor of Dermatology, Director of Research Division of Dermatology, Dalhousie University Invitation from the 2010 Organizing Committee
  • 8. Host Hotel and City 7 Welcome Come discover one of the oldest cities in North America and why St. John’s is referred to as “The City of Legends”. Our host hotel is conveniently located downtown near the harbour with spectacular ocean views, charming streetscapes and significant historical sites just minutes away. St. John’s is a very popular destination and experiences a high volume of visitors in the summer months. Make your hotel reservations and car rental bookings early to avoid disappointment! Host Hotel Delta St. John’s Hotel 120 New Gower Street St. John’s, NL A1C 6K4 Main Line: 709.739.6404 Fax: 709.570.1622 Toll Free Reservations: 1.888.890.3222 Delta Room: Double/Double or King (single/double occupancy) $210/night Premier Room: Double/Double or King (single/double occupancy) $230/night Deluxe Room: Double/Double or King (single/double occupancy) $240/night Suites start from $285/night (Please contact the hotel directly for availability) Room rates are currently subject to the following taxes: Provincial Hotel Room Tax: 14% Federal Goods & Services Tax: 5% Marketing Tourism Tax: 3% Hotel Website link for the CDA 2010 Conference http://www.deltahotels.com/accounts/group. html?uid=G1255541722&type=grp Promotional Code: GCDERM or Call directly to reserve your accommodation. Tell the reservation agent that you are with the Canadian Dermatology Association Conference to access the preferred group rates. Please note that you MUST call early to avoid disappointment. St. John’s is extremely busy during the summer season and hotel rooms are very limited. The CDA group rate is applicable based on availability until Monday, May 31, 2010. We urge you to secure your room with the hotel TODAY. Delta Room: Double/Double or King The little extras are standard at Delta St. John’s. Amenities such as in-room high speed Internet access, in-room climate control, in-room voice mail, radio, cable TV with remote, in-room movies, hair dryers, personal (four-cup) coffee makers, iron and ironing boards. Recently renovated, rooms are refreshingly modern, spacious, and tastefully decorated. Delta Rooms measure up at around 306 square feet. Premier Room: Double/Double or King Delta Premier Rooms have all that the Delta Rooms offer, and a magnificent harbour view is guaranteed. The floors are yours to choose from, and amenities can include a mini fridge (empty), computer connections, and more. Premier Rooms measure up at around 306 square feet. At Delta St. John’s, your room is ready. Deluxe Room: Double/Double or King Located on the corners of the hotel, Delta Deluxe rooms offer one of the best views in the City. At 355 square feet, they cover about 50 more square feet than standard rooms, and through huge corner windows, provide a two-way view of the City. Host City For more information and everything you need to know about planning a memorable St. John’s and Newfoundland vacation, take time to explore their extensive website at www.NewfoundlandLabrador.com Important We would like to request your support of the Canadian Dermatology Association by booking your accommodations exclusively at the Delta St. John’s Hotel. This hotel was chosen for the numerous benefits it offered the conference and its attendees. Accommodations reserved outside the CDA 2010 Annual Conference contracted conference block may seem less expensive but in reality it jeopardizes the benefits you enjoy as an attendee: no increase to registration fees, costs for the conference, committees, and social activities as well as discounts on many of the items needed for the conference. Equally important is our ability to determine actual needs for future planning. If we don’t fill our block, CDA is exposed to paying monetary penalty fees, which may jeopardize the program in future years. Your loyalty and cooperation is greatly appreciated.
  • 9. Preliminary Program Schedules 8 Scientific Preliminary Schedule Social Program Preliminary Schedule June 30 (Wednesday) 07:00 – 19:00 Registration Open 18:00 – 21:00 CDA Board of Directors Meeting July 1 (Thursday) July 1 (Thursday) 06:30 – 17:00 Registration Open 18:00 – 19:00 CDA Resident’s & Fellows AGM & Reception 08:30 – 12:30 Patient Clinical Session 19:00 – 22:00 Welcome Reception 10:00 – 10:30 Coffee Break 14:30 - 16:30 Sub Specialty Sessions July 2 (Friday) July 2 (Friday) 06:30 – 14:30 Registration Open 14:30 – 18:00 Optional Activities/Tours 08:45 – 10:15 Plenary Session 10:15 – 10:45 Break/Poster Viewing 10:45 – 12:45 Plenary Session Free Evening July 3 (Saturday) July 3 (Saturday) 06:30 – 18:00 Registration Open 17:15 – 18:30 CDF Reception 08:45 – 10:15 Plenary Session 19:00 – 24:00 President’s Banquet 10:15 – 10:45 Coffee Break 10:45 – 12:15 Plenary Session 14:15 – 16:15 CDA Annual General Meeting (for CDA Members, Life and Resident Members) 16:15 – 17:15 CDF Annual General Meeting July 4 (Sunday) 07:00 – 09:00 CDA Incoming Board of Directors Meeting
  • 10. Preliminary Program Schedules 9 Industry Sponsored Satellite Symposia Preliminary Schedule July 1 (Thursday) 07:00 – 08:30 Industry Sponsored Satellite Symposium 12:45 – 14:15 Industry Sponsored Satellite Symposium July 2 (Friday) 07:00 – 08:30 Industry Sponsored Satellite Symposium 13:00 – 14:30 Industry Sponsored Satellite Symposium July 3 (Saturday) 07:00 – 08:30 Industry Sponsored Satellite Symposium 12:30 – 14:00 Industry Sponsored Satellite Symposium
  • 11. 10 Call for Abstracts Abstract Submissions Deadline for Submissions: Sunday, January 31, 2010 Notice of Adjudication: Sunday, February 28, 2010 The CDA 85th Annual Conference invites abstract submissions from CDA Members for consideration in the conference program. Abstract submissions will be accepted in online or manual format. In order to submit an abstract for the CDA 85th Annual Conference, you must be a CDA Member in good standing. Please refer to the membership categories listed below. You must identify your membership category in the first line of your abstract in order for your submission to be reviewed. If you are not a CDA member please see the Non- Member section below. Abstract submissions must also include learning objectives and a takeaway message. For tips on writing abstracts and learning objectives, visit CDA’s conference web page at www.dermatology.ca/conference/GreatTips CDA Member Categories Member All membership categories as defined by the CDA by-laws, i.e.: Member Life Member International Member Honorary Member Corresponding Member Associate Member Resident Member – Any resident who is enrolled full time in a Canadian dermatology specialty-training program accredited by the Royal College of Physicians and Surgeons of Canada at the time of registration in the current academic year. If you require clarification of the CDA Member categories, please consult the CDA website: http://www.dermatology.ca/cda_organisation/join/categories.html Non-Member For the purpose of abstract submission, Non-Members are defined as: Proposed Member Any fully qualified dermatologist whose application for CDA Membership has been received at CDA head office but has not yet had his/her application approved. If you are a Proposed Member, please note your date of application in the first line of your abstract in order for your submission to be reviewed. Your application must be received at CDA head office before submitting an abstract. Medical Student A CDA Member in good standing must sponsor Medical Student presentations and also must be in attendance at the conference. You must note the name of your sponsor in the first line of your submission in order for your abstract to be reviewed. If you do not fall into one of the above categories to submit your abstract, please contact the conference secretariat at cda@advance-group.com. Note: A conflict of interest disclosure is mandatory for all presenters at the time of abstract submission. This includes those presenters who will be declaring that there are no relevant conflicts. Abstract Format Abstract submissions will be reviewed for presentation in one of two formats and submitters should indicate their preference. Every effort will be made to accommodate your request based on limitations in space and theme of the conference program. - Oral plenary presentation - Poster presentation Abstract Topics All abstracts submitted must address one of the conference topics for inclusion in the program. When submitting an abstract, please select the topic that your abstract applies to from the list noted below. We particularly encourage submissions related to these four specific themes: 1. Genetics 2. Therapeutics and Diagnostics 3. Skin Cancer 4. Dermatology related to Other Specialities (Rheumatology, GI, ENT/Oral, Ophthalmology) High quality abstracts on the following presentation themes will also be considered: 1. Diagnosis 2. Therapeutics 3. Surgical Dermatology 4. Dermatopathology 5. Contact Dermatitis 6. Pediatric Dermatology 7. Basic Sciences 8. Evidence-Based Dermatology 9. Dermatology Education
  • 12. 11 Call for Abstracts (Continued) The submission deadline is Sunday, January 31, 2010. Notice of adjudication will be provided by Sunday, February 28, 2010. Initial correspondence will be addressed to the submitting author. Unless requested otherwise, after acceptance, correspondence will then be directed to the designated presenting author. Oral presentations will take place in the plenary and concurrent sessions throughout the meeting days. Posters will be displayed for one (1) full day during the conference to enable delegates to view the information at their leisure. In addition, poster presenters will have dedicated time scheduled to host their posters. Full presentation guidelines will be sent in April. A condition of acceptance is that you must register for the conference. Confirmation of registration must be received by Monday, April 5, 2010 in order for the abstract to be accepted and included in the Final Program. Awards will be presented for the best presentation by a Resident or Trainee. Waiver Please be advised that authors grant exclusive license to CDA for any reproduction as they see fit. Submission of your abstract and acceptance to present constitutes your consent to publication. Submitting an Abstract Online An acknowledgment of receipt of the abstract(s) will be sent automatically to the submitting author by email upon completion of the online submission. Abstracts may be prepared in either French or English. Abstracts will be published in the language of submission. We strongly recommend that abstracts be submitted electronically, at http://abstracts.scolars.com/ conferences/cda10/index.php. Prior to adjudication, abstracts that are submitted online allow the presenter to modify the submission until the closing date of January 31, 2010 at 5:00PM PST. Those abstracts that are selected for poster or oral presentations will be reproduced exactly as submitted and substitutions will not be permitted, so be sure to proofread your abstract very carefully before submitting. Prepare your abstract in word-processing software such as MS Word, WordPerfect, or a text editor such as MS Write. Do not use presentation software such as PowerPoint. Please limit your abstract to no more than 300 words and limit the number of co-authors to no more than 10. Please do not include graphics or photographs in your abstract. Each abstract should have three paragraphs: 1. Introduction 2. Methods, Results 3. Conclusions Whether submitting your abstract online or manually, abstract submissions must also include learning objectives and a takeaway message. For tips on writing great abstracts and learning objectives, visit CDA’s conference web page at www.dermatology.ca/conference/GreatTips Submit your abstract online at: http://abstracts.scolars.com/conferences/cda10/index.php Submitting an Abstract Manually CD ROM or Disk If you cannot submit through the website, please use the following Hard Copy guidelines and save your abstract onto a flash drive or CD-Rom, in either Word or WordPerfect, and mail the disk and a hard copy no later than Wednesday, January 13, 2010 to the address listed below. Hard Copy Be sure to proofread your abstract very carefully before submitting. The presenting author’s name should be typed in full, and indicate full contact information, organization, address, telephone, fax and email. Contributing author’s (s’) name(s) should be typed in full, followed by their organization only. Do NOT include any graphics or slides. Indicate the theme for which you are submitting (e.g. Diagnostics). There is a 300- word maximum for the abstract text. All additional words will be deleted. Mail the hard copy no later than Wednesday, January 13, 2010 to the following address: CDA 85th Annual Conference #304-611 West 13th Avenue Vancouver, BC V5Z 1N8 Please note: Abstracts submitted by email will not be processed.
  • 13. 12 General Information Conflict of Interest and Off-label Disclosure Any relevant conflicts of interest that may influence your presentation, including financial or equity involvement with an organization or company, or patent ownership related to the specific work or study in the presentation or poster must be stated at the time your abstract is submitted. In addition, a similar disclosure must be included with the poster presentation onsite, while a slide will be prepared by the conference secretariat for oral presentations onsite. Furthermore, a declaration is required for any sponsorship provided to the presenter to attend this conference. A conflict of interest disclosure is mandatory for all presenters, including those presenters who will be declaring that there are no relevant conflicts. If in doubt, you should disclose. It must also be disclosed it you intend to make a therapeutic recommendation that has not received regulatory approval from Health Canada (off-label use). For more information on CDA’s disclosure policy, visit www.dermatology.ca/conference/participant_info.html CME – RCPSC and AAD Accreditation Both the Royal College of Physicians and Surgeons of Canada and the American Academy of Dermatology offer credits for eligible sessions. Credit hours will be announced in the Registration Program. Social Program The CDA 2010 Social Program will include a Welcome Reception and The President’s Banquet. Plans for exciting Youth & Children’s and Accompanying Person’s Programs are underway. Look for details on both programs in the upcoming Registration Program available this spring. Also available in the 2010 program is a free afternoon with optional tours/activities available for accompanying persons, children and delegates to purchase. There will be something for everyone! CDA Annual Conference Online Visit the Canadian Dermatology Association website at www.dermatology.ca for more information.

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