SharePoint Pros & Cons<br />Toby Ward, Prescient Digital Media<br />Strictly Confidential    © 2009 Prescient Digital Medi...
Strictly Confidential    © 2019 Prescient Digital Media     Not For Distribution<br />Prescient Digital Media<br />We buil...
Strictly Confidential    © 2009 Prescient Digital Media     Not For Distribution<br />
Strictly Confidential    © 2009 Prescient Digital Media     Not For Distribution<br />
Strictly Confidential    © 2019 Prescient Digital Media     Not For Distribution<br />@tobyward<br />
History Lesson<br />Strictly Confidential    © 2009 Prescient Digital Media     Not For Distribution<br />
7<br />Microsoft Sharepoint<br />Windows Sharepoint Services (WSS)‏<br /><ul><li>Basic document management (DM) & collabor...
Free download if you have a Windows Server license</li></ul>Microsoft Office Sharepoint Server 2007 (MOSS)‏<br /><ul><li>W...
Content management, more advanced document mgmt
Collaboration & social media tools (basic)
Separate server product, also requires MS SLQ Server </li></li></ul><li>8<br />MOSS 2007<br />© 2008  Content and Code's v...
11<br />1. Portal<br /><ul><li>Good integration with other MS tools, such as Active Directory,  MS Office
Personalisation centered on MySites
Simple but limited interface
Increasing third party Web Parts and integrations
More simple than deluxe solutions from IBM, Oracle</li></ul>>  CON: Limited personalization, integration, and bundled appl...
My Site<br />Strictly Confidential    © 2009 Prescient Digital Media     Not For Distribution<br />1212+<br />
13<br />2. Collaboration<br /><ul><li>Out of the box facilities for sharing lists, calendars, etc.
Integration (though difficult) with Exchange for calendars, task lists
Very simple Blog and Wiki templates
Integration with Instant Messaging
Team Sites (same as WSS) & MySites</li></ul>>  PRO: Real strength is inherent in Team Sites, site creation under Site Coll...
Team Site<br />
15<br />3. Content Management<br /><ul><li>Very simple CMS, but not advanced ECM
Very simple document management, via ‘Document Libraries’ is simplistic and basic (80% of what most orgs. need)‏
Simplistic records management (RM)‏
No native Digital Asset Management
Conversion of Word to HTML adds usual verbose MS code etc</li></ul>>  CON: Comparatively weak when compared to other ECM s...
17<br />4. Business Intelligence<br /><ul><li>Marketed as “BI for the rest of us”
Centered on publishing Excel sheets
More complex scenarios requires Excel server components, BizTalk Server, etc.
MS Performance Management Server which can be accessed via Sharepoint portal and provides balanced scorecards, dashboards ...
18<br />5. Business Process<br /><ul><li>MOSS provides forms and integration to Windows Workflow
MOSS as a .Net development platform and front end
Full business process solutions would require BizTalk Server, possibly InfoPath, Visio, Sharepoint Designer, Visual Studio...
19<br />6. Search<br /><ul><li>Puts just as much emphasis on people as on documents or pages
Easy to customise query and results pages
Search includes ‘People’ search as standard
However, not universally well received
Enterprise search (for Enteprise License)‏
Web Parts for FAST (& other search engines)‏</li></ul>>  CON: MS bought FAST & integrates with other search engines... (co...
Search - versions<br />20<br />
ShareView<br />21<br />
Hawaiian Air<br />22<br />
What the experts say...<br />Strictly Confidential    © 2009 Prescient Digital Media     Not For Distribution<br />
24<br />Expert quotes:<br /><ul><li>“MOSS does a lot of things, but does very few things very well.”
Shawn Shell, Consejo Inc., author of the CMSWatch “The SharePoint Report”</li></ul>><br />
25<br />Expert quotes:<br /><ul><li>“Though it covers a broad spectrum of capabilities, MOSS 2007 is not yet a full enterp...
 Gartner, “Five Best Practices for Deploying SharePoint”</li></ul>><br />
26<br />Expert quotes:<br /><ul><li>“MOSS is very good for very good in smaller, workgroup environments (it’s not traditio...
Alan Pelz-Sharpe, CMSWatch</li></ul>><br />
27<br />Expert quotes:<br /><ul><li>“MOSS is very good for very good in smaller, workgroup environments (it’s not traditio...
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SharePoint Pros & Cons (2007-2010)

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Microsoft's SharePoint is the market leader in intranet software. But is it always the most suitable solution? In this breakout, intranet technology specialist Toby Ward teaches you the pros and cons of SharPoint 2007 and SharePoint 2010 for intranet.

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SharePoint Pros & Cons (2007-2010)

  1. 1. SharePoint Pros & Cons<br />Toby Ward, Prescient Digital Media<br />Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />
  2. 2. Strictly Confidential © 2019 Prescient Digital Media Not For Distribution<br />Prescient Digital Media<br />We build highly effective websites & intranets<br />
  3. 3. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />
  4. 4. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />
  5. 5. Strictly Confidential © 2019 Prescient Digital Media Not For Distribution<br />@tobyward<br />
  6. 6. History Lesson<br />Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />
  7. 7. 7<br />Microsoft Sharepoint<br />Windows Sharepoint Services (WSS)‏<br /><ul><li>Basic document management (DM) & collaboration
  8. 8. Free download if you have a Windows Server license</li></ul>Microsoft Office Sharepoint Server 2007 (MOSS)‏<br /><ul><li>Web development, server, and portal services platform
  9. 9. Content management, more advanced document mgmt
  10. 10. Collaboration & social media tools (basic)
  11. 11. Separate server product, also requires MS SLQ Server </li></li></ul><li>8<br />MOSS 2007<br />© 2008 Content and Code's visual representation of the SharePoint Platform <br />
  12. 12.
  13. 13.
  14. 14. 11<br />1. Portal<br /><ul><li>Good integration with other MS tools, such as Active Directory, MS Office
  15. 15. Personalisation centered on MySites
  16. 16. Simple but limited interface
  17. 17. Increasing third party Web Parts and integrations
  18. 18. More simple than deluxe solutions from IBM, Oracle</li></ul>> CON: Limited personalization, integration, and bundled applications when compared to others.<br />
  19. 19. My Site<br />Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />1212+<br />
  20. 20. 13<br />2. Collaboration<br /><ul><li>Out of the box facilities for sharing lists, calendars, etc.
  21. 21. Integration (though difficult) with Exchange for calendars, task lists
  22. 22. Very simple Blog and Wiki templates
  23. 23. Integration with Instant Messaging
  24. 24. Team Sites (same as WSS) & MySites</li></ul>> PRO: Real strength is inherent in Team Sites, site creation under Site Collections<br />
  25. 25. Team Site<br />
  26. 26. 15<br />3. Content Management<br /><ul><li>Very simple CMS, but not advanced ECM
  27. 27. Very simple document management, via ‘Document Libraries’ is simplistic and basic (80% of what most orgs. need)‏
  28. 28. Simplistic records management (RM)‏
  29. 29. No native Digital Asset Management
  30. 30. Conversion of Word to HTML adds usual verbose MS code etc</li></ul>> CON: Comparatively weak when compared to other ECM solutions<br />
  31. 31.
  32. 32. 17<br />4. Business Intelligence<br /><ul><li>Marketed as “BI for the rest of us”
  33. 33. Centered on publishing Excel sheets
  34. 34. More complex scenarios requires Excel server components, BizTalk Server, etc.
  35. 35. MS Performance Management Server which can be accessed via Sharepoint portal and provides balanced scorecards, dashboards etc</li></ul>> CON: Not really BI, but has the potential when you buy other products<br />
  36. 36. 18<br />5. Business Process<br /><ul><li>MOSS provides forms and integration to Windows Workflow
  37. 37. MOSS as a .Net development platform and front end
  38. 38. Full business process solutions would require BizTalk Server, possibly InfoPath, Visio, Sharepoint Designer, Visual Studio, etc.</li></ul>> PRO: Strong forms capabilities<br />
  39. 39. 19<br />6. Search<br /><ul><li>Puts just as much emphasis on people as on documents or pages
  40. 40. Easy to customise query and results pages
  41. 41. Search includes ‘People’ search as standard
  42. 42. However, not universally well received
  43. 43. Enterprise search (for Enteprise License)‏
  44. 44. Web Parts for FAST (& other search engines)‏</li></ul>> CON: MS bought FAST & integrates with other search engines... (confidence in their product?)‏<br />
  45. 45. Search - versions<br />20<br />
  46. 46. ShareView<br />21<br />
  47. 47. Hawaiian Air<br />22<br />
  48. 48. What the experts say...<br />Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />
  49. 49. 24<br />Expert quotes:<br /><ul><li>“MOSS does a lot of things, but does very few things very well.”
  50. 50. Shawn Shell, Consejo Inc., author of the CMSWatch “The SharePoint Report”</li></ul>><br />
  51. 51. 25<br />Expert quotes:<br /><ul><li>“Though it covers a broad spectrum of capabilities, MOSS 2007 is not yet a full enterprise content management (ECM) system. Organizations requiring advanced content management capabilities and process-centric applications will need to augment their capabilities with partner offerings, or deploy MOSS 2007 alongside an ECM system.”
  52. 52. Gartner, “Five Best Practices for Deploying SharePoint”</li></ul>><br />
  53. 53. 26<br />Expert quotes:<br /><ul><li>“MOSS is very good for very good in smaller, workgroup environments (it’s not traditionally very good for 5,000 or 10,000 concurrent users).”
  54. 54. Alan Pelz-Sharpe, CMSWatch</li></ul>><br />
  55. 55. 27<br />Expert quotes:<br /><ul><li>“MOSS is very good for very good in smaller, workgroup environments (it’s not traditionally very good for 5,000 or 10,000 concurrent users).”
  56. 56. Alan Pelz-Sharpe, CMSWatch</li></ul>><br />
  57. 57. 28<br />Expert quotes:<br /><ul><li>“Without proper architecture and governance, I can guarantee you that SharePoint will fail.”
  58. 58. Bob Mixon, President of Mixon Consulting</li></ul>><br />
  59. 59. 29<br />Expert quotes:<br /><ul><li>“The software's Swiss Army knife approach helps companies create more useful intranets, set up document sharing, offer blogs and wikis, and build a richer online company directory. But SharePoint's feature sprawl can be part of the problem.”
  60. 60. Information Week columnist Nicolas Hoover</li></li></ul><li>30<br />Expert quotes:<br /><ul><li>“We don't believe that MOSS presents a good fit for most E-Business scenarios or enterprise wide deployments in large organizations. Instead consider MOSS for department-level collaboration or intranet scenarios in mid-market organizations already using Microsoft extensively.”
  61. 61. Janus Boye, BoyeIT, Enterprise Portals Report – CMSWatch</li></li></ul><li>31<br />Overall Pros<br />Subject to the specific needs of each client....<br /><ul><li>A good fit for clients heavily invested in MS infrastructure and .NET (custom .NET development)‏
  62. 62. A good collaborative workspace product for Team Sites and MySites
  63. 63. Simple, entry level WCM & records management
  64. 64. Potential with added investment for BI and BPM
  65. 65. Search also maybe ‘good enough’</li></ul>> IDEAL: small company of 100-5000 needing a collaboration based portal in a .NET environment<br />
  66. 66. 32<br />Overall Cons<br /><ul><li>“Jack of all trades and master of none (little)”
  67. 67. Poor functionality and applications compared to others (simplistic content management, DM & RM)‏
  68. 68. Limited ‘out of the box’ experience but really a development platform for anything above basics
  69. 69. Limited personalization
  70. 70. Search is questionable at best</li></ul>> CAUTION: Potential for unmanaged proliferation without careful planning & governance; not a large enterprise solution unto itself<br />
  71. 71. 33<br />Additionally...<br /><ul><li>Very expensive customization & additional licensing costs for Forms (InfoPath), BI and BPM modules
  72. 72. Lack of flexibility in IA, accessibility and taxonomies
  73. 73. Custom look-and-feel requires time and an experienced developer which might not be supported by MS</li></ul>> NOTE: Requires heavy investment in MS products & is not truly SOA<br />
  74. 74. SharePoint 2010<br />Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />
  75. 75. 35<br />MOSS 2007<br />© 2008 Content and Code's visual representation of the SharePoint Platform <br />
  76. 76. SharePoint 2010<br />Sites<br />Sites<br />Communities<br />Composites<br />Composites<br />Content<br />Insights<br />Content<br />Insights<br />Search<br />Search<br />© 2010 Prescient Digital Media Reproduction without permission is strictly prohibited 36<br />
  77. 77. Biggest improvements<br /><ul><li>Web content management (WCM)
  78. 78. Publishing platform (Wiki)
  79. 79. Taxonomy & meta data
  80. 80. Social media
  81. 81. Records management (RM)
  82. 82. Digital asset management (DAM)
  83. 83. Search ???</li></li></ul><li>Other notable changes<br />"Visual web parts” (no hard-coding of web parts)<br />Supports development / design on Vista & Windows 7<br />Integrated rich media & Silverlight<br />Improved Visual Studio & SQL<br />Upgrades from 2007 will include a complete migration of an existing home page design to 2010 <br />Improved search algorithms & FAST Search integration<br />SharePoint Online - near feature parity by end of 2010<br />
  84. 84. Wiki is the new platform<br />“Web Content Management in SharePoint 2010” SPC09<br />
  85. 85. Ribbon editing<br />
  86. 86. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />Formatting<br />
  87. 87. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />Insert image<br />
  88. 88. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />Taxonomy – managed terms<br />
  89. 89. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />Managed keywords<br />
  90. 90. Publishing Workflow<br />“Web Content Management in SharePoint 2010” SPC09<br />
  91. 91. “Web Content Management in SharePoint 2010” SPC09<br />
  92. 92.
  93. 93.
  94. 94.
  95. 95. Pros<br /><ul><li>Wiki as a platform
  96. 96. Ribbon editing
  97. 97. Taxonomy / tagging controls
  98. 98. Integrated rich media & Silverlight
  99. 99. Fast Search integration
  100. 100. Better reporting / analytics
  101. 101. SharePoint Online - near feature parity by end of 2010</li></li></ul><li>Cons<br /><ul><li>Expensive
  102. 102. Governance
  103. 103. Branding / design
  104. 104. Heavy infrastructure investment (64-bit platform)
  105. 105. Windows Server 2008 / Windows 7 64-bit
  106. 106. SQL Server 2008 64-bit
  107. 107. Workstations require Windows 7 and 2-3 GB RAM, etc.</li></li></ul><li>Overall<br />Stick with MOSS 2007 or your current platform until mid-2011 (1st service pack)<br />Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />
  108. 108. Additional reading & resources:<br />Reading<br /><ul><li>IntranetBlog.com
  109. 109. The SharePoint Report (CMSWatch.com)‏
  110. 110. blogs.MSDN.com/sharepoint (MOSS team blog)‏</li></ul>Learning<br /><ul><li>www.Microsoft.com/SharePoint/learning</li></ul>Consulting Help<br /><ul><li>The SharePoint (MOSS) Plan (www.prescientdigital.com)</li></ul>Strictly Confidential © 2009 Prescient Digital Media Not For Distribution<br />
  111. 111. Communexions.com<br />For discussion & links to the slides<br />
  112. 112. 55<br />Toby Ward, President, Prescient Digital Media<br />toby@prescientdigital.com<br />www.PrescientDigital.com<br />www. IntranetBlog.com<br />www.Twitter.com/TobyWard<br />www.Twitter.com/Intranet2<br />www.Facebook.com (search “Intranet Global Forum”)‏<br />416.986.2226<br />Coming next week: Communexions.com<br />

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