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SharePoint Pros & Cons (2007-2010)
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SharePoint Pros & Cons (2007-2010)

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Microsoft's SharePoint is the market leader in intranet software. But is it always the most suitable solution? In this breakout, intranet technology specialist Toby Ward teaches you the pros and cons ...

Microsoft's SharePoint is the market leader in intranet software. But is it always the most suitable solution? In this breakout, intranet technology specialist Toby Ward teaches you the pros and cons of SharPoint 2007 and SharePoint 2010 for intranet.

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    SharePoint Pros & Cons (2007-2010) SharePoint Pros & Cons (2007-2010) Presentation Transcript

    • SharePoint Pros & Cons
      Toby Ward, Prescient Digital Media
      Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
    • Strictly Confidential © 2019 Prescient Digital Media Not For Distribution
      Prescient Digital Media
      We build highly effective websites & intranets
    • Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
    • Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
    • Strictly Confidential © 2019 Prescient Digital Media Not For Distribution
      @tobyward
    • History Lesson
      Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
    • 7
      Microsoft Sharepoint
      Windows Sharepoint Services (WSS)‏
      • Basic document management (DM) & collaboration
      • Free download if you have a Windows Server license
      Microsoft Office Sharepoint Server 2007 (MOSS)‏
      • Web development, server, and portal services platform
      • Content management, more advanced document mgmt
      • Collaboration & social media tools (basic)
      • Separate server product, also requires MS SLQ Server
    • 8
      MOSS 2007
      © 2008 Content and Code's visual representation of the SharePoint Platform
    • 11
      1. Portal
      • Good integration with other MS tools, such as Active Directory, MS Office
      • Personalisation centered on MySites
      • Simple but limited interface
      • Increasing third party Web Parts and integrations
      • More simple than deluxe solutions from IBM, Oracle
      > CON: Limited personalization, integration, and bundled applications when compared to others.
    • My Site
      Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
      1212+
    • 13
      2. Collaboration
      • Out of the box facilities for sharing lists, calendars, etc.
      • Integration (though difficult) with Exchange for calendars, task lists
      • Very simple Blog and Wiki templates
      • Integration with Instant Messaging
      • Team Sites (same as WSS) & MySites
      > PRO: Real strength is inherent in Team Sites, site creation under Site Collections
    • Team Site
    • 15
      3. Content Management
      • Very simple CMS, but not advanced ECM
      • Very simple document management, via ‘Document Libraries’ is simplistic and basic (80% of what most orgs. need)‏
      • Simplistic records management (RM)‏
      • No native Digital Asset Management
      • Conversion of Word to HTML adds usual verbose MS code etc
      > CON: Comparatively weak when compared to other ECM solutions
    • 17
      4. Business Intelligence
      • Marketed as “BI for the rest of us”
      • Centered on publishing Excel sheets
      • More complex scenarios requires Excel server components, BizTalk Server, etc.
      • MS Performance Management Server which can be accessed via Sharepoint portal and provides balanced scorecards, dashboards etc
      > CON: Not really BI, but has the potential when you buy other products
    • 18
      5. Business Process
      • MOSS provides forms and integration to Windows Workflow
      • MOSS as a .Net development platform and front end
      • Full business process solutions would require BizTalk Server, possibly InfoPath, Visio, Sharepoint Designer, Visual Studio, etc.
      > PRO: Strong forms capabilities
    • 19
      6. Search
      • Puts just as much emphasis on people as on documents or pages
      • Easy to customise query and results pages
      • Search includes ‘People’ search as standard
      • However, not universally well received
      • Enterprise search (for Enteprise License)‏
      • Web Parts for FAST (& other search engines)‏
      > CON: MS bought FAST & integrates with other search engines... (confidence in their product?)‏
    • Search - versions
      20
    • ShareView
      21
    • Hawaiian Air
      22
    • What the experts say...
      Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
    • 24
      Expert quotes:
      • “MOSS does a lot of things, but does very few things very well.”
      • Shawn Shell, Consejo Inc., author of the CMSWatch “The SharePoint Report”
      >
    • 25
      Expert quotes:
      • “Though it covers a broad spectrum of capabilities, MOSS 2007 is not yet a full enterprise content management (ECM) system. Organizations requiring advanced content management capabilities and process-centric applications will need to augment their capabilities with partner offerings, or deploy MOSS 2007 alongside an ECM system.”
      • Gartner, “Five Best Practices for Deploying SharePoint”
      >
    • 26
      Expert quotes:
      • “MOSS is very good for very good in smaller, workgroup environments (it’s not traditionally very good for 5,000 or 10,000 concurrent users).”
      • Alan Pelz-Sharpe, CMSWatch
      >
    • 27
      Expert quotes:
      • “MOSS is very good for very good in smaller, workgroup environments (it’s not traditionally very good for 5,000 or 10,000 concurrent users).”
      • Alan Pelz-Sharpe, CMSWatch
      >
    • 28
      Expert quotes:
      • “Without proper architecture and governance, I can guarantee you that SharePoint will fail.”
      • Bob Mixon, President of Mixon Consulting
      >
    • 29
      Expert quotes:
      • “The software's Swiss Army knife approach helps companies create more useful intranets, set up document sharing, offer blogs and wikis, and build a richer online company directory. But SharePoint's feature sprawl can be part of the problem.”
      • Information Week columnist Nicolas Hoover
    • 30
      Expert quotes:
      • “We don't believe that MOSS presents a good fit for most E-Business scenarios or enterprise wide deployments in large organizations. Instead consider MOSS for department-level collaboration or intranet scenarios in mid-market organizations already using Microsoft extensively.”
      • Janus Boye, BoyeIT, Enterprise Portals Report – CMSWatch
    • 31
      Overall Pros
      Subject to the specific needs of each client....
      • A good fit for clients heavily invested in MS infrastructure and .NET (custom .NET development)‏
      • A good collaborative workspace product for Team Sites and MySites
      • Simple, entry level WCM & records management
      • Potential with added investment for BI and BPM
      • Search also maybe ‘good enough’
      > IDEAL: small company of 100-5000 needing a collaboration based portal in a .NET environment
    • 32
      Overall Cons
      • “Jack of all trades and master of none (little)”
      • Poor functionality and applications compared to others (simplistic content management, DM & RM)‏
      • Limited ‘out of the box’ experience but really a development platform for anything above basics
      • Limited personalization
      • Search is questionable at best
      > CAUTION: Potential for unmanaged proliferation without careful planning & governance; not a large enterprise solution unto itself
    • 33
      Additionally...
      • Very expensive customization & additional licensing costs for Forms (InfoPath), BI and BPM modules
      • Lack of flexibility in IA, accessibility and taxonomies
      • Custom look-and-feel requires time and an experienced developer which might not be supported by MS
      > NOTE: Requires heavy investment in MS products & is not truly SOA
    • SharePoint 2010
      Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
    • 35
      MOSS 2007
      © 2008 Content and Code's visual representation of the SharePoint Platform
    • SharePoint 2010
      Sites
      Sites
      Communities
      Composites
      Composites
      Content
      Insights
      Content
      Insights
      Search
      Search
      © 2010 Prescient Digital Media Reproduction without permission is strictly prohibited 36
    • Biggest improvements
      • Web content management (WCM)
      • Publishing platform (Wiki)
      • Taxonomy & meta data
      • Social media
      • Records management (RM)
      • Digital asset management (DAM)
      • Search ???
    • Other notable changes
      "Visual web parts” (no hard-coding of web parts)
      Supports development / design on Vista & Windows 7
      Integrated rich media & Silverlight
      Improved Visual Studio & SQL
      Upgrades from 2007 will include a complete migration of an existing home page design to 2010
      Improved search algorithms & FAST Search integration
      SharePoint Online - near feature parity by end of 2010
    • Wiki is the new platform
      “Web Content Management in SharePoint 2010” SPC09
    • Ribbon editing
    • Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
      Formatting
    • Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
      Insert image
    • Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
      Taxonomy – managed terms
    • Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
      Managed keywords
    • Publishing Workflow
      “Web Content Management in SharePoint 2010” SPC09
    • “Web Content Management in SharePoint 2010” SPC09
    • Pros
      • Wiki as a platform
      • Ribbon editing
      • Taxonomy / tagging controls
      • Integrated rich media & Silverlight
      • Fast Search integration
      • Better reporting / analytics
      • SharePoint Online - near feature parity by end of 2010
    • Cons
      • Expensive
      • Governance
      • Branding / design
      • Heavy infrastructure investment (64-bit platform)
      • Windows Server 2008 / Windows 7 64-bit
      • SQL Server 2008 64-bit
      • Workstations require Windows 7 and 2-3 GB RAM, etc.
    • Overall
      Stick with MOSS 2007 or your current platform until mid-2011 (1st service pack)
      Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
    • Additional reading & resources:
      Reading
      • IntranetBlog.com
      • The SharePoint Report (CMSWatch.com)‏
      • blogs.MSDN.com/sharepoint (MOSS team blog)‏
      Learning
      • www.Microsoft.com/SharePoint/learning
      Consulting Help
      • The SharePoint (MOSS) Plan (www.prescientdigital.com)
      Strictly Confidential © 2009 Prescient Digital Media Not For Distribution
    • Communexions.com
      For discussion & links to the slides
    • 55
      Toby Ward, President, Prescient Digital Media
      toby@prescientdigital.com
      www.PrescientDigital.com
      www. IntranetBlog.com
      www.Twitter.com/TobyWard
      www.Twitter.com/Intranet2
      www.Facebook.com (search “Intranet Global Forum”)‏
      416.986.2226
      Coming next week: Communexions.com