Sharepoint Moss 2007 Pros & Cons by Toby Ward, Prescient Digital Media

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Microsoft Exchange Server is a messaging and collaborative software product developed by Microsoft. It is part of the Microsoft Servers line of server products and is widely used by enterprises using Microsoft infrastructure solutions. Exchange's major features consist of electronic mail, calendaring, contacts and tasks; support for mobile and web-based access to information; and support for data storage.

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Sharepoint Moss 2007 Pros & Cons by Toby Ward, Prescient Digital Media - Presentation Transcript

  1. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution Toby Ward, Prescient Digital Media SharePoint (MOSS 2007) Pros & Cons
  2. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution + Toby Ward
    • Founder, CEO, Chief Blogger, Prescient Digital Media
    • Internet & intranet management consultants
    • We build highly effective websites & intranets
    • Clients include:
  3. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution History Lesson
  4. Microsoft Sharepoint Windows Sharepoint Services (WSS) ‏
    • Basic document management (DM) & collaboration
    • Free download if you have a Windows Server license
    Microsoft Office Sharepoint Server 2007 (MOSS) ‏
    • Web development, server, and portal services platform with more advanced DM, collaboration & CMS
    • Separate server product, also requires MS SLQ Server
  5. History – First versions
    • Sharepoint Portal Server 2001 / WSS 1.0
    • Initial versions based on Exchange ‘Web Storage System’ (WSS) version 1
    • Portal Server easy to setup & configure (limited options) ‏
    • Good ‘workgroup’ level intranet portal
    • Introduced MS ‘web parts’ (non-standard compliant portlets for displaying content) ‏
  6. History – Second generation
    • Windows Sharepoint Portal Server 2003 / WSS 2.0
    • Less easy to configure, more customizable
    • Focus on “Portal Server” – simple document management features from original removed
    • Move away from WSS to SQL Server
    • More templates for ‘free’ Sharepoint Services
    • Integration between WSS and CMS
  7. History – Current generation
    • Office Sharepoint Server 2007 / WSS 3.0
    • Dropped ‘Portal’ – added ‘Office’
    • Re-instated DM (& basic records management)‏
    • Integrated MS CMS
    • Server leverages WSS to build out multiple sites
    • Added Enterprise Search as a focus
    • Blogs, wikis, MySites & 40+ other free templates
  8. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution MOSS today
  9.  
  10.  
  11.  
  12. Sharepoint technologies
    • WSS – freebie, for smaller workgroups & intranet sites
    • MOSS – marketed as platform, ECM, Portal
    • MOSS Search – part of overall off search offering
    • MS .Net development platform (SP Studio) ‏
    • Forms Server (InfoPath) – forms rendering & processing
    • Business Intelligence (Excel Services) – dashboards & KPI monitoring
  13. WSS - Pros
    • Free! (If you have a MS environment & a Windows server 2003 licences) ‏
    • Good collaborative add on for heavy Outlook (‘meeting workspace’) or Office (‘document workspace’) users
    • 40 free templates allow for rapid customisation of the OOB product
    • Further customizable if .Net / ASP skill set available
  14. WSS - Cons
    • Workgroup level solution only
    • Very basic DM, search, & no CMS
    • Very MS centric – browser compatibility still not 100%
    • In large enterprises, can be good for local collaboration but adds silo’s & brings chaos to overall info. mgmt. & enterprise wide collaboration
  15. MOSS 2007 Overview
    • Collaboration focused portal server which Microsoft says can be used in many scenarios:
    © 2008 Content and Code's visual representation of the SharePoint Platform
  16. Source: TheCodeProject .com MOSS 2007 Services
  17. 1. Portal
    • Good integration with other MS tools, such as Active Directory, MS Office
    • Personalisation centered on MySites
    • Simple but limited interface
    • Increasing third party Web Parts and integrations
    • More simple than deluxe solutions from IBM, Oracle
    • > CON: Limited personalization, integration, and bundled applications when compared to others.
  18. 2. Collaboration
    • Out of the box facilities for sharing lists, calendars, etc.
    • Good integration with Exchange for calendars, task lists
    • Very simple Blog and Wiki templates
    • Integration with Instant Messaging
    • Team Sites (same as WSS) & MySites
    • > PRO: Real strength is inherent in Team Sites, site creation under Site Collections
  19. 3. Content Management
    • Very simple CMS, but not advanced ECM
    • Very simple document management, via ‘Document Libraries’ is simplistic and basic (but 80-90% of what most orgs. need)‏
    • Simplistic records management (RM) ‏
    • No native Digital Asset Management
    • Conversion of Word to HTML adds usual verbose MS code etc
    • > CON: Comparitvely weak when compared to other ECM solutions
  20. 4. Business Intelligence
    • Marketed as “BI for the rest of us”
    • Centered on publishing Excel sheets
    • More complex scenarios requires Excel server components, BizTalk Server, etc.
    • MS Performance Management Server which can be accessed via Sharepoint portal and provides balanced scorecards, dashboards etc
    • > CON: Not really BI, but has the potential when you buy other products
  21. 5. Business Process
    • MOSS provides forms and integration to Windows Workflow
    • MOSS as a .Net development platform and front end
    • Full business process solutions would require BizTalk Server, possibly InfoPath, Visio, Sharepoint Designer, Visual Studio, etc.
    • > PRO: Strong forms capabilities
  22. 6. Search
    • Puts just as much emphasis on people as on documents or pages
    • Easy to customise query and results pages
    • Search includes ‘People’ search as standard
    • However, not universally well received
    • Enterprise search (for Enteprise License) ‏
    • Web Parts for FAST (& other search engines) ‏
    • > CON: MS bought FAST & integrates with other search engines... (confidence in their product?) ‏
  23. Search - versions
  24. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution Templates / Design
  25. 40+ free templates
    • My Sites
    • Team Site
    • Board of Directors
    • Business Process Reporting
    • Knowledge Base
    • Discussion database
    • Competitive analysis worksite
    • ...
  26. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution + My Site
  27. Team Site
  28. Template examples - BPR
  29. Template – Board of Directors
  30. Template – Knowledge Base
  31. HedKandi
  32. SpeakTech
  33. ShareView
  34. Hawaiian Air
  35. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution What the experts say...
  36. Expert quotes:
    • “ MOSS does a lot of things, but does very few things very well.”
        • Shawn Shell, Consejo Inc., author of the CMSWatch “The SharePoint Report”
    • >
  37. Expert quotes:
    • “ Though it covers a broad spectrum of capabilities, MOSS 2007 is not yet a full enterprise content management (ECM) system. Organizations requiring advanced content management capabilities and process-centric applications will need to augment their capabilities with partner offerings, or deploy MOSS 2007 alongside an ECM system.”
        • Gartner, “Five Best Practices for Deploying SharePoint”
    • >
  38. Expert quotes:
    • “ MOSS is very good for very good in smaller, workgroup environments (it’s not traditionally very good for 5,000 or 10,000 concurrent users).”
        • Alan Pelz-Sharpe, CMSWatch
    • >
  39. Expert quotes:
    • “ MOSS is very good for very good in smaller, workgroup environments (it’s not traditionally very good for 5,000 or 10,000 concurrent users).”
        • Alan Pelz-Sharpe, CMSWatch
    • >
  40. Expert quotes:
    • “ Without proper architecture and governance, I can guarantee you that SharePoint will fail.”
        • Bob Mixon, President of Mixon Consulting
    • >
  41. Expert quotes:
    • “ The software's Swiss Army knife approach helps companies create more useful intranets, set up document sharing, offer blogs and wikis, and build a richer online company directory. But SharePoint's feature sprawl can be part of the problem”
        • Information Week columnist Nicolas Hoover
  42. Expert quotes:
    • “ We don't believe that MOSS presents a good fit for most E-Business scenarios or enterprise wide deployments in large organizations. Instead consider MOSS for department-level collaboration or intranet scenarios in mid-market organizations already using Microsoft extensively.”
        • Janus Boye, BoyeIT, Enterprise Portals Report – CMSWatch
  43. MOSS 2007 – CMSWatch view Source: CMSWatch Enterprise Portals Report V3.0
  44. MOSS 2007 – CMSWatch view Source: CMSWatch Enterprise Portals Report V3.0
  45. Overall Pros
    • Subject to the specific needs of each client....
    • A good fit for clients heavily invested in MS infrastructure and .NET (custom .NET development) ‏
    • A good collaborative workspace product for Team Sites and MySites
    • Simple, entry level WCM & records management
    • Potential with added investment for BI and BPM
    • Search also maybe ‘good enough’
    • > IDEAL: small company of 100-5000 needing a collaboration based portal in a .NET environment
  46. Overall Cons
    • “ Jack of all trades and master of none (little)”
    • Poor functionality and applications compared to others (simplistic content management, DM & RM) ‏
    • Limited ‘out of the box’ experience but really a development platform for anything above basics
    • Limited personalization
    • Search is questionable at best
    • > CAUTION: Potential for unmanaged proliferation without careful planning & governance; not a large enterprise solution unto itself
  47. Additionally...
    • Very expensive customization & additional licensing costs for Forms (InfoPath), BI and BPM modules
    • Lack of flexibility in IA, accessibility and taxonomies
    • Custom look-and-feel requires time and an experienced developer which might not be supported by MS
    • Poor documentation & no clear future path (details on Office 14 starting to emerge)‏
    • > NOTE: Requires heavy investment in MS products & is not truely SOA
  48. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution CMS and alternatives
  49. MOSS 2007 – CMS integrations
    • Ektron CMS 4000
    • Connector is part of standard offering, allows MOSS docs to be sent to Ektron CMS sites
    • EpiServer CMS 5
    • Connector allows MOSS users to send content to CMS 5 based sites
    • Ptools S5
    • .Net framework integration of web 2.0 tools as well as base CMS
    • Sitecore
    • Full bi-directional integration with MOSS and use of Word as editing environment
    • Alterian (formerly MediaSurface) ‏
    • “ Use the collaboration capabilities to compile list data & display it in relevant formats via CMS sites.”
    • OpenText RedDot
  50. CMS alternatives for Internet
    • Subject to the needs of the organization:
    • Vignette
    • Interwoven (Autonomy) ‏
    • Percussion
    • Ektron
    • Sitecore
    • FatWire
    • Day
    • Liferay
  51. ECMS Integrations
    • EMC Content Management & Archiving Division (ex-Documentum) ‏
      • Web Parts for Documentum repository, eRoom and ECIS federated search
      • Archiving Services for Sharepoint
      • Records Management integration
    • OpenText LiveLink
      • Content Lifecycle Management for MOSS2007
      • Legal Information Management, MOSS edition
      • Case Management Framework, MOSS edition
    • IBM Filenet
      • “ Users can stay in the familiar Microsoft environment for document activities while using IBM FileNet P8 enterprise content management capabilities.”
    © 2005 Prescient Digital Media – Strictly Confidential
  52. ECMS Alternatives
    • EMC’s CMA offerings (Documentum) ‏
    • IBM Content Manager & FileNet
    • OpenText Livelink & Hummingbird
    • Oracle Universal Content Management (Stellant) ‏
    • Vignette
    • Interwoven (Autonomy) ‏
  53. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution Portal & collaboraton (2.0) ‏
  54. Portal & Collaboration Alternatives
    • High end ‘enterprise portal’ software
    • IBM WebSphere
    • Oracle Webcenter (BEA Aqualogic)
    • LifeRay (integrated with Alfresco) ‏
  55. Portal & Collaboration Alternatives
    • Collaboration focused software:
    • Lotus Quickr
    • EMC eRoom / Magellan (eRoom replacement) ‏
    • Jive software Clearspace
    • Openroad Communications ThoughtFarmer
    • Sixapart MoveableType or WordPress
    • MediaWiki or SocialText or Confluence
  56. Search alternatives to MOSS
    • Autonomy (has integrations with MOSS) ‏
    • Microsoft’s FAST (has integrations with MOSS) ‏
    • Endeca
    • COVEO
    • Vivisimo
    • Google (for external websites) ‏
  57. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution Intranet 2.0 Global Study
    • Of those using social media on the intranet, 47% are using SharePoint
    • 17% use MediaWiki
    • 16% use WordPress
    • 13% use Confluence
    • > 561 participant organizations world-wide
  58. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution Intranet 2.0 Global Study
  59. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution ROI
    • 52% of organizations using Web 2.0 achieved Best-in-Class performance (5% didn’t) (Aberdeen Group) ‏
    • Companies using Web 2.0 tools achieved 18% increase in engagement (1% of those that didn’t) (Aberdeen Group) ‏
    • Sabre has already attributed $500k in savings to their employee social networking tool (Sabre) ‏
    • Cisco attributes $millions in savings to their wikis (Cisco) ‏
    • Employees with the most extensive digital networks are 7% more productive than their colleagues (MIT) ‏
  60. Strictly Confidential © 2009 Prescient Digital Media Not For Distribution Additional reading & resources:
    • Reading
    • IntranetBlog.com (Toby) ‏
    • The SharePoint Report (CMSWatch.com) ‏
    • blogs.MSDN.com/sharepoint (MOSS team blog) ‏
    • Learning
    • www.Microsoft.com/SharePoint/learning
    • Consulting Help
    • The SharePoint (MOSS) Plan
    • http://www.prescientdigital.com/services/intranet%20services/the-sharepoint-plan
  61. Toby Ward, President, Prescient Digital Media [email_address] www.PrescientDigital.com www.IntranetBlog.com www.Twitter.com/TobyWard www.Facebook.com (search “Intranet Global Forum”) ‏ 416.986.2226

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