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Tips on teleconferencing_and_videoconferencing

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  • 1. Tips on Teleconferencing and Videoconferencing
  • 2. CONTENTS
    • The following points have been broadly discussed in this presentation –
    • Preparations required before a Teleconference or Videoconference.
    • Etiquette to be followed during a
    • teleconference or videoconference.
    • Concluding a meeting and following up.
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  • 3. BEFORE A TELECONFERENCE OR VIDEOCONFERENCE
  • 4.
    • Setting Up a Teleconference or Videoconference
    • Ensure availability of ‘Bridge Line’ and/or videoconference by booking in advance.
    • Tips for videoconferencing
      • Ensure the right Environment (sound proof room if possible).
      • Avoid rooms with transparent doors and glass windows to avoid background distraction.
      • Ensure adequate lighting
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  • 5. Before a Teleconference or Videoconference
    • Following up on Attendance and Rescheduling
    • Most modern email systems like Microsoft outlook and Lotus Notes have facilities for sending and tracking meeting invites.
    • If key participants are not attending, plan to reschedule.
  • 6.
    • Ensuring that the Equipment
    • is working as Expected
    • Check if the equipment is
    • working as expected.
    • Engage a technician to fix
    • any issues beforehand.
    Checking the device
  • 7. GETTING ACQUAINTED WITH THE EQUIPMENT
    • Any you familiar with the following ?
  • 8. ETIQUETTE FOR A TELECONFERENCE OR VIDEOCONFERENCE
  • 9. ETIQUETTE FOR A TELECONFERENCE OR VIDEOCONFERENCE
  • 10. CONCLUDING A TELECONFERENCE OR VIDEOCONFERENCE
  • 11. Thank You !!! ssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssss PRESENTED BY: ASHWIN RICHIE JOSEPH PRASHANTH N SRINIVASULU V EMMAIMAI LITTING MISS MANISH KANWAR