Business Communication Presentation


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Business Communication Presentation

  1. 1. BusinessPresentation
  2. 2. BusinessPresentationFormal speech or written information forthe business related activitiesPeople who plans a career in businesssector need to make business presentation.
  3. 3. Purpose of PresentationWhat information to include and what to omit andin what order to present informationMost presentation seeks: - Reporting - Explaining - Persuading - Motivating
  4. 4. Types ofBusiness PresentationOral Presentation• Factual information using using the spoken word• Practices daily in most of business organizationsWritten Presentation• Used for complex situations to secure the information.
  5. 5. Process ofBusiness Presentation Planning Organizing Delivering Practicing Developing
  6. 6. Process ofBusiness Presentation Planning - Determine the purpose of presentation - Analyzing the audience - Determining the timing and method of delivery Organizing - Data and facts collection - Arranging in logical order
  7. 7. Process ofBusiness Presentation Developing - Developing the Visual adds to attract audience. - Using exact and informative adds. - Eg: using of graphs, tables, pictures etc. Practicing - Rehearsing by simulating the actual presentation condition as closely as possible. - Rehearsing in front of mirror, or in open hall.
  8. 8. Process ofBusiness Presentation Delivering- Important part of oral presentation- Maintain eye contact, movement, Facial Expression, Dressing, Gesture etc.- Speaking in the effective manner and answering the question logically with confidence.
  9. 9. Visual aids forBusiness PresentationDeveloping Visual aidsTransparencies and SlidesElectronics Presentation
  10. 10. Delivery ofBusiness PresentationDuring planning of presentation, presenter must decide themethod of delivery. Either he/she have to memorize, read itor speak from the notes.Talk time, content complicity and method should be clear Speaking Memorizing Reading from Notes
  11. 11. SpeakingMemorizing Reading from Notes This is applicable for short and significant presentation It is effective, if presentation explore his/ her speech clearly and confidence.
  12. 12. SpeakingMemorizing Reading from Notes Writing art a speech and reading form the prepare text (useful for complex and technical topics) This types of delivery is not applicable for most business setting (no eye contact, no flexibility, lack on gesture and expression and )
  13. 13. SpeakingMemorizing Reading from Notes Effective method of business presentation Notes contain key phrases rather then complete sentences in a print form. Notes helps to ensure whether the presenting points are covered or not
  14. 14. Organizing theBusiness PresentationMake a note (note for speaking) Purpose of opening is to capture Opening the interest of audience Introduce topic and provide The Body background information Closing Quote well known person and give a starting fact (real information)
  15. 15. Organizing theBusiness PresentationMake a note (note for speaking) Choose a logical Sequences Opening - present on the basis of criteria - arranging in order (order of information) - case solution (with problem posing solution) The Body - elimination of alternatives Establishment Credibility - support ideas and argument with credible Closing evidence, statistics, examples and actual experiences (Provide handout) - Deal with negative information
  16. 16. Organizing theBusiness PresentationMake a note (note for speaking) Ending is a summaries of main points Opening Finishing on a strong, upbeat note, leaving audience with a clear and The Body simple message Telling short story, making personal Closing appeal and or end with suitable quotation
  17. 17. Work Team Presentation- Make individual assignment for a team presentation based on individual strength and performance- Common strategies for communicating complex projects (need expertise and more time to prepare the entire presentation)- Extensive planning, and close coordination is needed- Formationn of team leader and division of work (everyone need not to share equally, so that different section is assigned for individuals )
  18. 18. A Perfect Presentation
  19. 19. Audience Handoutsproviding a complex data & information•Supplement of presenters oral information handout tothe audience (printed copy of notes ,tables or illustration )•It provides review and information for the audiencelong after the presentation•Helpful, when dealing with complex information.(statical table, graphical table, letter sample etc )
  20. 20. Audience Handoutsproviding a complex data & informationWhat to include?- Must important information (points) of presentation- Include additional information which are not fitted in project slides- Organize handout topic in sequences and provide plenty of white space
  21. 21. Audience Handoutsproviding a complex data & informationWhen to provide?It depends on situation and on presentationPresenter should decide the most effective time todistribute handout either before, during or after thepresentation.(some are provided previously, some are during and some are afterthe presentation )
  22. 22. Components ofBusiness Presentation - General Process (Planning, Organizing, Developing, Preparing, Delivering ) - Clothing and Gesture - Power-Point and Visual aids - Audience Handout
  23. 23. Clothing & Gesturefor effective presentationHand GestureBody GestureMovement and sound less activitiesFormal dress combination
  24. 24. Power-Pointand visual aids managementWhat to do, andWhat not to do…?
  25. 25. Things to remember  Slide background and text color  Text format and Design  Figure and Graph presentation  Animation and motion  Technology and its proper usage  Arrangement and design Some Examples
  26. 26. Slide background and text colorIn general, this types of light and punkbackground color is not allowed for thebusiness presentationIt irritates audience and they are notattached on what you are saying.
  27. 27. Font Analysis…TEXT IN ONLY UPPER CASE ARE NOT ALLOWDEDfont should be perfectly analyzedDon’t use fancy fonts for business presentationChoose the perfect fonts which are easy to readDon’t use those color, which do not make any senseDont forget to cheek your worlds (correct spell )Don’t use Complicated words, which is difficult to read
  28. 28. Using Bullets points•Maximum •Impression •Effective•use of •So •Business•Bullet •It is •Presentation•Points in •Better•Business •Not to•Presentation •Use•Does •Lots of•Not creates •Bullets•Good •In
  29. 29. Slide Structure ------ BADThis page contains too many words for apresentation slide. It is not written in pointform, and it creates difficulty for audience toread and for presenter to present each point. itlooks much more complicated. In short, myaudience will spend too much time trying toread this paragraph instead of listening to meAnd so that I request you not to do this. This isvery bad way of arrangement and it does not
  30. 30. Contd….make any sense. Very bad way ofarrangement. This is not applicable for Good presentation.
  31. 31. Slide Structure ----- GOOD• Write in point form, not complete sentences• Show one point at a time.• Use at least an 18-point font• Do not make each part over animated• Use graphs rather than just charts and words• Use Light Background Color Don’t use more then five or six bullet points in one slide.
  32. 32. Use Effective Graph ----- Good Items Sold in First Quarter of 2010 by IBMS business house100 90 80 70 60 Blue Balls 50 Red Balls 40 30 20 10 0 January February March April
  33. 33. Use of Graph -----100 Bad 9090807060 Blue Balls50 Red Balls40 38.6 34.6 30.6 31.630 27.4 20.4 20.42010 0 January February March April
  34. 34. Use Readable Pictures Do you understand this…? So make picture appropriate and readable.
  35. 35. Conclusionfor good impressionUse an effective and strong closing Your audience islikely to remember your last wordsUse a conclusion slide to: Summarize the main pointsof your presentation suggest future avenues ofresearchLet audience ask the questions and givethe answer
  36. 36. EmploymentCommunicationConceptWhy needed ? For career Business For Business Planning Development Activities
  37. 37. Planning Career Self Analysis• What job (career) do you preferred• In what types of organization• Life and Career (what you want to be?)
  38. 38. Planning Career Research• Occupational Information (working condition, earning, nature of the work, employment level, job outlook etc )• Organizational Research - Industry and company information (Personal Visit, Online or get from 3rd person ) - Networking (Creating bond between organizational parties, friends, co-workers)
  39. 39. Preparing ResumeWhat is Resume?A brief record of one’s personal history andqualifications that is typically prepared by an applicantfor a jobThe emphasis in the resume should be on future ratheron the pastLength
  40. 40. Preparing ResumeFormatUse clear, simple design with plenty of white space andlogical organizationDon’t try to put everything you know, make it impressiveFormat the resume on the standard sized paper
  41. 41. Preparing ResumeContentProvide identical information (such as- education, workexperience, achievements, and references )First include your name and address (top as main heading)Then the objectives of jobEducational informationDetail professional activities (special aptitude and skills)
  42. 42. Job Application LetterAn application letter communicates to theprospective employer your interest in andqualifications for a position within theorganization.TYPES•Solicitated application letter•Unsolicitated application letter
  43. 43. Writing JobApplication LetterStructureAddress and SalutationOpening Body part Closing
  44. 44. Structure of Application letterAddress and SalutationAddressing a letter to an individual rather then to anorganizationOpeningit’s a straight forward (it should be short and reader oriented)State the reason for your letterIdentify the particular position for which you are applying
  45. 45. Structure of Application letterBody- Main part of the application letter- many sentences don’t repeat the information from the resume- Prioritized your strongest qualifications and show how they can benefit the organisation.-Convey the message of how good you are and how fruitful your presence is going to be …- Avoid too starting from “I”
  46. 46. Structure of Application letterClosingPolitely ask for the interview .Indicate flexibly regarding your location and time.Use complimentary closing like “sincerely” to end onsweet note with an impression.Be cautious about the presentation : leave enough whitespace , sign it with blue or black ink and so on..
  47. 47. Preparation forJob Interview• Researching Organization• Practicing Interview Questions• Preparing of own Questions• Dressing for Success
  48. 48. Conducting yourselfDuring the Interview Organization Employment Communicating after Interview the Interview
  49. 49. Once Again…- Business Presentation- process, types- Delivery of presentation- Visual aids for business presentation Transparencies and slides, electronic presentation- Career Planning Writing job application letters, resumes writing- Preparing for Interview
  50. 50. Any Questions ?? Presented by : Prakash Dhakal