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SAP Financials Configuration
 

SAP Financials Configuration

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SAP Financials Configuration - I have Prepared this notes by keeping SAP Experts book as reference.

SAP Financials Configuration - I have Prepared this notes by keeping SAP Experts book as reference.

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    SAP Financials Configuration SAP Financials Configuration Document Transcript

    • SAP FINANCIALS CONFIGURATION OF SAP FINANCIAL SYSTEMPrepared By: Ms.Pramila Nagaraj First Class MBA Finance Graduate (2009-10) Global Academy of Technology, Bangalore (VTU- Belgaum) Trained up in SAP FICO @ SAPTAC Bangalore (FRESHER)
    • SAP FINANCIALS CONFIGURATION SAP FINANCIALS CONFIGURATION – NOTESSAP Stands for Systems, Applications, and Products in data processing of business process.FICO Stands for Financials & Controlling.SAP is integrated with 28 modules.End user is accountable. Once the entries are made no one can delete the entries, only by passingmodification entry only one can rectify the entries. HOW TO START SERVERD/c on SAP R3 Management Console,Select Server boot action,Select all tasks then start (Server will be in gray field in the initial, later it turns to yellow color, then itturns to green color)Once the server turns to green color user can start the rest of procedure.Select Expand serverD/c on WP (Work process) table(Wait till all parameters turns into wait mode (refresh)) once all the parameters are in wait mode justminimize the serverD/c on SAP Logon, Select LogonThere will be three servers1. Development Server will be called as Client 12. Quality/Testing server will be called as Client 23. Production Server will be called as Client 3Always use client 800User sapuser (your own id)Password indiaUse SPRO in command field. SPRO refers to SAP reference organization.Click on SAP Reference IMG. IMG stands for implementation guide.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION ENTERPRISE STRUCTUREThere are 20 tasks in Configuring Enterprise Structure.1. Define Company2. Define Company Code3. Assign company code to company4. Define business area5. Define consolidation business area6. Assign business area to consolidation business area7. Define Financial Management area8. Assign company code to Fin. Mgmt area9. Define Chart of Accounts list10. Assign company code to chart of accounts11. Define account groups12. Define retained earnings account13. Define Fiscal Year variant14. Assign company code to fiscal year variant15. Posting periods 1. Define variants for open posting periods 2. Assign company code to posting variant 3. Open & Close posting records16. Define Field status variant17. Assign company code to field status variant18. Define document type & number of ranges19. Define tolerance groups 1. Tolerance group for GL Accounts 2. Tolerance group for Employees20. Enter global parameters.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDEFINE COMPANYPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting > DefineCompany >Go to new entries on application bar.Company: HCLBCompany Name: HCL Infosystems BangaloreCountry: IndiaLanguage: IN (Country & Language can be selected from library)Save the screen. (Ctrl+S or Save icon)Select create request.Narration: SPRO define company then Save.System will generate a unique number for reference.DEFINE COMPANY CODEPath > SPRO > IMG > Enterprise Structure> Definition > Financial Accounting > Edit, copy,delete, check company code >D/c on edit company code data.Select New entriesCompany Code: 0605Company Name: HCL Infosystems BangaloreCountry: IndiaCurrency: INRLanguage: INThen Save screen. Edit address screen will be created in all 3 servers.ASSIGN COMPANY CODE TO COMPANYPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting > Assigncompany code to companyGo to position > type 0605 > type company HCLB.Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDEFINE BUSINESS AREABusiness area is nothing but branches of the company.Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >Define Business AreaGo to new entriesBusiness Area DescriptionHCLD Delhi Bus. Area for HCLBHCLC Chennai bus. Area for HCLBSave.MAINTAIN CONSOLIDATION BUSINESS AREAConsolidation business area is nothing but Regional wise AccountingPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >Maintain Consolidation Business area.Go to new entriesCross Business area DescriptionHCLN North con. bus area for HCLBHCLS South con. bus area for HCLBSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONASSIGN BUSINESS AREAS TO CONSOLIDATION BUSINESS AREAPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >Assign Business Area to Consolidation Business areaGo to positionUse BA least alphabet. (When you select least alphabet you can see all the business areas alreadyexisting. So that you can assign consolidation business area to required business area.)Bus area Description Cons. Bus area DescriptionHCLC Chennai bus area HCLS South bus area for HCLBSave.MAINTAIN FINANCIAL MANAGEMENT AREAPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >Maintain Financial Management areaGo to new entriesFM Area FM Area Text FM Area Currency0605 FM Area for HCLB INR(*Use a common number for various fields. It is easy to remember. Or else use a logical number)Save.ASSING COMPANY CODE TO FINANCIAL MANAGEMENT AREAPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >Assign company code to fin. Mgmt. AreaGo to positionCompany Code: 0605 enterAssign FM Area 0605 (which was given earlier)Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDEFINE CHART OF ACCOUNTS LISTPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records >Preparations > Edit Chart of Accounts listGo to new entriesChart of Accounts 0605 (you can select any logical number)Description Chart of accounts for HCLBMain Language EnglishLength of Accounts 6 * in SAP max length of GL Accounts is 10Controlling integration: Manual creation of Cost elements / Automated cost elements. Select Manualcreation of cost elementsSave.ASSIGN COMPANY CODE TO CHART OF ACCOUNTSPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records >Preparations > Assign company code to chart of accountsGo to positionGive company code 0605 enterGive 0605 in chart of accounts field.Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDEFINE ACCOUNT GROUPSUSE TRANSACTION CODE ‘OBD4’Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records >Preparations > Definition of Account groupGo to new entriesChart of acc Acc group Name From acc No to Acc no0605 SC Share capital 100000 1000990605 RSPL Reserves & Surplus 100100 1001990605 CALA Current assets & Loans & Advances 200000 2000990605 SALE Sales 300000 3000990605 ADEX Admin exp 400000 400099Use different number for different group. So that entries can be done easily with out searching foraccounts. By using separate series one can identify easily the group of the accounts like assets, liabilities,income & expenditure.DEFINE RETAINED EARNINGS ACCOUNTPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records >Preparations > Define retained earnings accountGive chart of accounts (0605) enter (transaction – BIL)System define P & L Statement type will be ‘X’P&L St Account‘X’ 100100 * Number should be selected from RSPL group only.With out creating account system cannot allow you to enter the account except incase of retained earningsSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDEFINE FISCAL YEAR VARIANTFiscal year refers to the calendar year or the financial year/Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year> Maintain Fiscal Year Variant.Note: System defined fiscal year variants are K1, K2, K3 & K4 are meant for calendar year fiscal year.K1 to K4 relates to extension of the fiscal year, that means K1 allows one month after the fiscal year toclose the books, K2 allows two months and the like.Fiscal Year VariantsV3 for April to MarchV6 for July to JuneV9 for October to SeptemberGo to positionGive Fiscal year variant V3 enter.Select V3Double click on periodsGo to new entries Month Day Period Year Shift 1 31 10 -1 2 28 11 -1 3 31 12 -1 4 30 1 0 5 31 2 0 6 30 3 0 7 31 4 0 8 31 5 0 9 30 6 0 10 31 7 0 11 30 8 0 12 31 9 0Save.Note: We are using two calendar years for a financial year in Indian scenario (we use financial year as 1stApril to 31st March) and defining one calendar year as fiscal year.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONIn SAP only one calendar year is defined. To meet our financial year requirements we define fiscal yearas calendar year + 1 or – 1 depending on the situation. In general we go with higher side and April toDecember 9 months falling in one calendar year we usually prefer year shift is -1 from the financial year.Example:2011 2012April to December January to MarchBalance sheet year 2011 – 12Calendar year is 2011 for Apr – Dec and 2012 -1 (Year shift) for January to March.Double click on period textGo to new entries Language Period txt Text En 1 4 April En 2 5 May En 3 6 June En 4 7 July En 5 8 August En 6 9 September En 7 10 October En 8 11 November En 9 12 December En 10 1 January En 11 2 February En 12 3 MarchNote: Shortened fiscal year will be used when fiscal year is less than one year. Usually in case companycommences / amalgamated / closed in the middle of the financial year shortened fiscal year will be raised.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONASSIGN COMPANY CODE TO FISCAL YEAR VARIANT.Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year> Assign company code to fiscal year.Go to positionGive company code 0605EnterGive fiscal year variant V3Save.Posting periodsa) Define variants for open posting periodsPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >Posting periods > Define variants for open posting period.Go the new entriesGive variant 0605Name posting variant for HCLBSaveb) Assign variants to company codePath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >Posting periods > Assign variants to company code.Go to positionGive company code 0605EnterCompany Variant0605 0605Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONOpen and Close posting periodPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >Posting periods > Open and close posting periods.Go to new entries Fro To to Varian m To From Yea perio Yea From Yea perio t A Acct Acct period 1 r d r period 2 r d year + (F4 0605 ) --- --- 1 2011 12 2011 13 2011 16 2011In case if you select from period 1 to period 1, 2 to 2, 3 to 3 and the like you can’t edit or enter once theperiod (month) expires. In order to have better control it is recommended to give from period 1 to 1, 2 to2 and the like other wise use 1 to 12.A refers to Applicability.Maintain field status variant.Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >Line item > Controls > Maintain field status variant.Select 0001, Select copy buttonGive field status variant 0605, Name field status for HCLB & EnterSelect copy all (System gives message number of dependant entries copied 41)Enter & SaveThen select 0605Double click on field status groupDouble click on G001Double click on general dataMake text as reqd. entryDouble click on additional account assignmentMake business area as reqd. entry & SaveDouble click on G005Double click on general data,Make text as reqd entry,Click go back.Double click on additional account assignmentMake business area as required entrySave.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONAssign company code to field status variant.Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >Line item > Controls > Assign company code to field status variant.Go to positionGive company code 0605EnterGive field status variant 0605SaveDefine document type & Number ranges.Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >Document header > Define document typesNote: System defined number range for GL Account document is 01.Go to positionGive document type SAEnterSelect SASelect details button (magnifier icon)Click on number range informationGive company code 0605Select change intervalsSelect interval (insert)No Year From No To No01 2011 1 1000Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDEFINE TOLERANCE GROUPSa. Define tolerance groups for GL accountsPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >Open item theory > Closing differences > Define tolerance group for GL Accounts.Go to new entriesGive company code (0605)Keep tolerance account as blankName of the tolerance group: Tolerance group for HCLBSaveb. Define tolerance groups for employeesPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >Open item theory > Closing differences > Define tolerance group for employees.Go to new entriesGroup blankGive company code (0605)Upper limit amount per document 9999999999999 (Max. digit 13)Amount per open item account 99999999999 (Max. digit 11)Open item means outstanding of sales / purchasesCash discount per line item 5% (maximum allowed)SaveENTER GLOBAL PARAMETERSPath > SPRO > IMG > Financial Accounting > GL Settings > Company code > Enter globalparameters.Select company code (0605)Select details icon or F2Processing parameters The following are the minimum requirements for each company.Select Business area financial statementsPropose fiscal yearNegative postings allowed (negative means reversal entries)Cash management activated.Apart from the above as per the client requirements processing parameters should be selected.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCREATING GL MASTERSAccounting > Financial Accounting > GL > Master records > Individual processing centrallyTransaction code FS00GL A/c No 100005Com. Code 0605Go to GL Account menu barSelect create or select create buttonType/DescriptionGive Account group Share capitalSelect P&L account / Balance sheet Account Balance sheet account.Short Text Eq. Sh. CapitalGL A/c Text Equity Share capital accountControl data tab:Give currency INRSelect only balances in local currencySelect line item displaySort key (F4) select 002Select create/bank/interest tab:Field status group G001 (mandatory fields)Like wise create other accounts.SaveTo open a new sessionHow to open a new sessionGo to system on menu barSelect create session or use * icon for creating new session or use o followed by transaction codeobd4 to get a new screen retaining existing screenUse n followed by transaction code to get a new screen without retaining existing screen.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONWorking with W. templateGive GL A/c No 100010Select W.templateGL A/c 100005Com code 0605Just change the text to Preference share capitalGive GL A/c 100100Com code 0605Select create buttonAccount group Reserves & surplusBalance sheet accountText Profit & Loss accountControl data: All will be carried forward with the selected template. Check for accuracy.Save.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONPosting of a TransactionTransaction code for posting is F-04Path > Accounting > Financial Accounting > GL > Document entry general postingGive document date (F4 is to select the date menu, F2 is for current date)Posting Key Posting key 40 is debit for GL Account Posting key 50 is credit for GL AccountSelect posting key 40 for debit entryGive GL Account as Bank Account number (select F4 for selection) enterFill Amount, Business Area, Date, & Text (all other required fields) enterSelect posting key 50 for credit entryGive GL Account as Share capital number (select F4 for selection) enterFill Amount, Business Area, Date, & Text (all other required fields) enterUse * to copy the amount, and + for text from previous screenTo view the entry before posting to check correctness / accuracyGo to document menu barSelect simulate or shift9How to view the documentTransaction code is FB03Path Accounting > Financial Accounting > GL > Document displayGive company code 0605Give Fiscal year 2011To know the documents available in the database select document list on application bar.Company code 0605Give Fiscal year 2011 then select execute (clock icon is for execution)© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONHow to view GL BalancesTransaction code is FS10NPath > Accounting > Financial Accounting > GL > Account > Display balanceGive GL A/c no (F4 to select)Company code 0605Fiscal year 2011Then execute.GL Master ChangeTransaction code FS00Give GL Account which is to be changed.Go to GL Account on menu barSelect change or use icon (pencil)Note: Except the text column no other fields can be changed.How to Block / Unblock GL AccountTransaction code FS00Give GL account no which is to be blocked or un blocked.Go to GL Account on menu bar select block or use Lock icon (for blocking) / un blockingClick on Blocked for posing in company code, for blockClick on Blocked for posing in company code, for unblock.Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION HELD DOCUMENTHeld document is for a shorter period, when things are not sure about debit / credit of transaction. Thisdocument is used for external purpose only.Go to transaction code F-04Give document dateGive GL Account number (Bank account) enterFill amount field, business area HCLC, value date & textSave.Go to document on menu barSelect holdSystem gives message held documents must be convertedTrouble shoot: for conversion of held documentsGo to transaction code se38 enterGive program rftmpblu select execute (it is program code)Select no termination for read error and executeSystem gives message held documents successfully converted.Give temporary document number G1 enterHow to post / delete held documentsGo to transaction code F-02Give document dateSelect held document on application barGive document number G1(to know the documents available select document list)For deletion select deleteFor posting select edit buttonGive 50Give relevant GL Account number enter.Fill the required fieldsEnterSave.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION PARK DOCUMENTCreation of Park DocumentPath > Accounting > Financial Accounting > General Ledger > Document entry > generaldocument parking.Transaction code f-65Give document date F4 F2Company code 0605Currency INRPst Key 40Give relevant GL A/c NoAmount 25000/-Text Advance for purchasesPst Key 50Account number 200005EnterAmount *Business area HCLCText +Go to documentSelect park document.How to delete/complete/park documentTransaction code FBV0Path > Accounting > Financial Accounting > General Ledger > Document > Parked Documents >Post / DeleteEnterGive Company code 0605Give Document number 4Fiscal year 2011For deletion just click on document on menu bar and select delete.To post the document go to document on menu bar select post.(System gives message make an entry in all required fields)Fill all the required fields and save.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION RECURRING DOCUMENTRecurring document is a document where it is as a template. When the amount & date is fixed recurringdocument is used. Ex. Rent, Hire purchase installments, salaries etc.Recurring document should not be deleted / modified.Define Number ranges. System defined number range for recurring document is X1.Path > SPRO > IMG > Financial Accounting > Financial Accounting Global settings > Document >Document Number ranges > Define Document number ranges.Transaction code is FBN1Give company code 0605Select change intervalsSelect insert intervalNo Year From No. To No.X1 2011 10001 11000Enter & Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCreation of Recurring documentBefore creating recurring document ensure that relevant GL A/c’s created.For creation of Rent, Rent Payable Account.Go to transaction code FS00EnterFor Rent AccountGive GL Account 400005 (Administrative expenses)Select create buttonAccount group Administrative ExpensesSelect P&L statement accountShort text Rent, Long text Rent A/cSelect control data tabCurrency INRSelect only balances in local currencySelect line item displaySort key 002Select create/bank/interest tabField status group G001Save.For Rent Payable AccountGive GL Account 100205 (Current Liabilities)Select create buttonAccount group Current LiabilitiesSelect Balance Sheet accountShort text Rent Payable, Long text Rent Payable A/cSelect control data tabCurrency INRSelect only balances in local currencySelect Open item ManagementSelect line item displaySort key 002Select create/bank/interest tabField status group G001Save.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCreation of Recurring Entry DocumentTransaction code FBD1Path > Financial Accounting > General Ledger > Document entry > Reference documents >Recurring entry document.Give company code 0605Recurring entry range runFirst run on 1.4.2011Last run on 31.3.2011Interval months 01 (F4)Run date 01 (F4)Document type SA (GL Document)Posting key 40 give rent GL Account number 400005 (Rent Account)EnterAmount 50000 INRBusiness area HCLCText RentPosting key 50 Give Rent payable account 100205EnterAmount *Business area HCLCText +,System gives message Document 10001 was created.Posting of a recurring document to batch.Transaction code is F.14Path > Accounting > Financial Accounting > General Ledger > Periodic Processing > RecurringentriesExecute / enterCompany code 0605Give document number 10001Fiscal year 2011Settlement period 1.4.2011 (settlement period is the run date)Execute or F8 (System gives message that session SAPF 120 was created)How to process the batch.Go to system on menu bar select services select batch input select sessionsSelect SAPF120© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONSelect display errors onlyAgain select process button on screenSystem gives message batch input session completed.To check entryTransaction code is FS10N (to check balances)Give rent payable account 100250Give company code 0605Fiscal year 2011Business area HCLCSaveCreation of Sample DocumentSample document is nothing but an template.Steps for creating sample document1. Define number ranges2. Creation of Sample document3. Posting of an entry by taking sample document as reference4. Display of sample document5. Creation of GL A/c if necessary.1. Define number rangesGo to transaction code FBN1Give company code 0605Select change intervals (pencil icon)Select insert intervalGive number X2 (System defined number range for sample document is X2)Year 2011From number 11001 to To number 12000EnterSave2. Creation of sample documentTransaction code is F-01Path > Accounting > Financial Accounting > General Ledger > Document Entry > Referencedocument > Sample documentGive document date F4 F2Company code 0605Currency INR© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDebit Rent AccountCredit Rent Payable AccountSave.3. Posting of a documentPosting of a document by taking sample document as reference.Go to transaction code f-02 (posting of document)Give document dateGo to document on menu barSelect post with referenceGive document number 11001 (from the same series which was created)Company code 0605Fiscal year 2011Enter(Note: One can enter a new document by simply quoting the number of the document that was savedearlier)4. Display of sample documentTransaction code FBM3Change of sample documentTransaction code FBM2Delete sample documentTransaction code F.57© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION Reversal document1. Individual reversal2. Mass reversal3. Accrual / deferral reversal4. Reversal of reversal (Reversal of reversal is not possible in SAP)1. Individual ReversalTransaction code FB08Path > Accounting > Financial Accounting > General Ledger > Document > Reverse > IndividualreversalGive document number 2Give company code 0605Enter reversal reason 01 (use dictionary (F4))To view the document before reversal select display before reversal (google icon)Go to document on menu barSelect reverseOrSelect go back using arrow iconSave.2. Mass reversalTransaction code F.80Path > Accounting > Financial Accounting > General Ledger > Document > Reverse > Massreversal(Note: Mass reversal is not advisable in real time scenario)Give company code 0605Fiscal year 2011Give document number range you want to delete (or select various identities)Give reverse reasonSelect test runExecuteSelect reverse documents.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION3. Accrual of deferral documentTransaction code FBS1Path > Accounting > Financial Accounting > General Ledger > Periodic processing > Closing >Valuate > Enter Accrual / deferral documentEx: On 30th April Salaries payable entry will be made in the books of accounts.Salaries A/c Dr To Salaries PayableOn 1st May the payable entry has to be reversed in the books of accountsSalaries payable A/c Dr To SalariesOn making paymentSalaries A/c Dr To BankGive document dateSelect document type SAReversal reasonReversal dateDebit Rent accountCredit Rent payable accountSaveHow to create reversal reason codePath > SPRO > IMG > Financial Accounting > General Ledger Accounting > Business transaction >Adjustment posting / reversal > Define reasons for reversalGo to new entriesGive reasonSelect negative posting.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONTrouble shooting for when the data lockedIf two end users are working of the same screen data will be locked.To release the lockGo to transaction code SM12EnterGo to lock entry on menu barSelect listGo to lock entry again and select delete allSelect refresh.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION Foreign Currency PostingsSystem defined bank buying variant is ‘G’System defined bank selling variant is ‘B’System defined bank Average Price variant is ‘M’Check exchange rate typesPath > SPRO > IMG > General settings > Currencies > Check exchange rate types.Transaction code OB07If you want to create a new variant go to new entries and create orCopy from the existing variant.Define translation ratios for currency transactionsTransaction code OBBSPath > SPRO > IMG > General settings > currencies > Define translation ratios for currency translation(System gives message read and say yes)Go to new entries Exch Valid Ratio rate type From To From From To G INR USD 1.4.2011 1 1 B INR USD 1.4.2011 1 1 M INR USD 1.4.2011 1 1 G USD INR 1.4.2011 1 1 B USD INR 1.4.2011 1 1 M USD INR 1.4.2011 1 1Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONEnter Exchange ratesPate > SPRO > IMG > Currencies > Enter exchange ratesTransaction code OB08Go to new entries Exch Valid Direct rate type From From Quote To G 1.4.2011 INR 44 USD B 1.4.2011 INR 42 USD M 1.4.2011 INR 43 USD G 1.4.2011 USD 42 INR B 1.4.2011 USD 44 INR M 1.4.2011 USD 43 INRSaveAssign exchange rate in document typeGo to transaction code OBA7Go to positionGive document type SASelect details button (Magnifier icon)Exchange rate type for foreign currency document ‘M’Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONPosting of a transaction without giving rateGo to transaction code F-02Give document dateCompany code 0605Give currency USD * operatingDebit Bank AccountCredit Share capital account(Amount will be converted to local currency)Save.Posting of a transaction with giving rateTransaction code is F-02Give dateCurrency USDNext to currency box enter the exchange rateDebit Bank AccountEnterSystem message read and enterCredit Share capital AccountEnterSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION ACCOUNTS PAYABLEAccounts payable is related to MM module1. Create vendor account groups2. Creation of number ranges for vendor groups3. Assign number ranges for vendor groups4. Define tolerance groups5. Create General Ledger Accounta) Sundry Creditors b) Inventory Account6. Creation of Vendor master (permanent)7. Define number ranges for posting8. Purchase invoice posting9. How to view party account10. How to make payment entry.Creation of Vendor Account groupsPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP)> Vendor accounts > Master data > Preparations for creation of Vendor master data > Defineaccount groups with screen layout (Vendor)Transaction code is OBD3Go to new entriesAccount group HCLM (for materials)Name Material Management (MM) vendors for HCLBDouble click on company code dataDouble click on account managementMake reconciliation account as required entrySave.Go to next entry or F8Give HCLFName F1 vendors for HCLDouble click on company code dataDouble click on account managementMake reconciliation account as required entrySave.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCreate number ranges for vendor groupsPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP)> Vendor accounts > Master data > Preparations for creation of Vendor master data > Createnumber ranges for Vendor accountsTransaction code is XKNISelect change intervalsGo to insert intervalGive number range 4From 300000 to 300100EnterAgain go to insert intervalGive number range 4From 300101 to 300200EnterAssign number ranges to vendor groupsTransaction code is OBASPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP)> Vendor accounts > Master data > Preparations for creation of Vendor master data > Assignnumber ranges to vendor account groupsGo to positionGive account group HCLFAssign number range for HCLF 04Assign number range for HCLM 05EnterSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine tolerance groupsPath > SPRO > IMG > Financial accounting > Account receivables and Account payables >Business transactions > Open item clearing > Clearing differences > Define tolerances forCustomers / VendorsNote: As we are creating tolerance groups for customers & vendors there is no need to create tolerancegroup for customers as we are creating Vendors > Customers master data.Transaction code OBA3Go to new entriesGive company code 0605Keep tolerance group as blankText tolerance group for HCLBSaveEnterCreation of GL accounts Transaction code FS00Give company code 0605Give GL account number 200020Select create buttonAccount group Current assets & Loans and AdvancesSelect Balance sheetShort text Inventory accountSelect control data tabGive currency INRSelect only balances in local currencySelect line item displaySort key 012Field status group G001SaveGive GL account number 100220*Create sundry creditors account (exercise)Select reconciliation account type vendorField status group G067Save.Note: For all reconciliation accounts field status group is G067Reconciliation account is parallel account to normal GL account. You can’t post directly to reconciliationaccount.Creation of Vendor masterTransaction code XK01© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONPath > Accounting > Financial Accounting > Accounts payable > Master records > Maintaincentrally > CreateNote: Transaction code XK02 is for change vendor master. Transaction code XK03 is to view vendor master. Transaction code XK04 is to view change made to existing vendor. Transaction code XK05 is to block / un block vendor master.Give company code 0605Account group HCLMEnterEnter Title CompanyName: Intel India LimitedSearch item IILFill all required fieldsEnter(Give customer details)EnterGive bank details of the vendorEnterGive reconciliation account (i.e. Sundry Creditors)Give sort key 012Cash management A1 (F4)EnterPmt terms 001Select check double inventorySave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine number ranges for postingNoteDoc Type No. Range DescriptionKR 19 Vendor InvoiceKZ 15 Vendor PaymentAA 17 Vendor DocumentKG 17 Vendor Credit MemoTransaction code FBN1Number ranges for accounting documentsGive company code 0605Select change intervalsSelect insert intervalsGive number range 19Year 2011Range 12001 to 13000Create in same mannerFor number 15 number range 13001 to 14000For number 17 number range 14001 to 15000Purchase invoice postingPath > Accounting > Financial accounting > Accounts payable > Document entry > Invoice generalTransaction code F-43Give document dateCurrency INRNote: Posting Key 25 is debit for vendor Posting key 31 is credit for vendorGive vendor account numberEnterGive amountGive posting key 40Give inventory A/cSaveEntry Inventory A/c Dr To Vendor© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONHow to view party account (Vendor)Transaction code FBL1NPath > Accounting > Financial Accounting > Accounts payable > Display change line itemsGive vendor accountSelect open itemsExecuteHow to make payment entryTransaction code F-53Path > Accounting > Financial Accounting > Accounts payable > Document entry > Outgoingpayment > PostGive document dateGive bank General ledger accountGive business areaGive amount 1500000Value date F4F2Text paymentGive vendor account numberSelect process open itemsSaveNote: Relevant Invoice amount should be in blue color all other item should be made into gray color bydouble click on them.Vendor A/c Dr To BankFor part paymentGive document dateGive bank accountGive business areaValue dateText part paymentGive vendor account numberSelect process open itemsSelect partial payment tabDouble click on payment amountSave.How to view transaction codesGo to transaction code SA16© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONGive table name TSTCEnterRemove max. hitsExecuteDown payment is nothing but advance payment to vendorsNote: In SAP down payment GL account is called as special GL account. System defined special GL indicator for down payment is ‘A’Creation of GL AccountsGo to transaction code FS00Give GL number 200025Give company code 0605Select create buttonSelect account group CA&CLBalance sheet accountSh. Text Advances to partiesSelect control data tabSelect reconciliation account type vendorsLine item displaySort key 01Select create/bank/interest tabField status group G067Save.Link between reconciliation account and special GL accountTransaction code OBYRPath > SPRO >IMG > Financial Accounting > AR & AP > Business transactions > Down paymentmade > Define alternative reconciliation account for down payment.Double click on special GL indicator ‘A’Give chart of account 0605EnterGive reconciliation account. Sundry creditorsSpecial GL account Advances to creditorsSave.Down payment entryTransaction code F-48Path > Accounting > Financial accounting > Accounts Payable > Document entry > Down payment> Down payment.Give document date© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONGive special GL Account indicator ‘A’Fill required columnsEnterSave.Entry: Advances to Intel India LimitedTo BankNote: Posting key 29 is debit for special GL accountPurchase invoice posting.Transaction code F-43Entry: Inventory Account Dr To VendorTransfer of amount from special GL account to normal GL accountTransaction code F-54Path > Accounting > Financial Accounting > AP > Document entry > Down payment > Clearing.Give document dateGive Vendor account numberText transfer of accountsSelect process down paymentsGive 5000000EnterSave.Entry: Vendor Account To Advances to partiesTo check open item transaction code FBLN1© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONClearing of normal itemsTransaction code F-44Accounting > Financial Accounting > Accounts payable > Accounts > ClearGive Vendor accountSelect process open itemsKeep the relevance amounts in blue colorSaveStatement of AccountTransaction code OB78Assign programs for correspondent typePath > SPRO > IMG > Financial Accounting > AR & AP > Vendor account > Line item >Correspondence > Carryout and check setting for correspondence > Assign programs forcorrespondence types.Select SAP06 Account StatementSelect copy as buttonGive company code 0605EnterSaveRequest for correspondenceTransaction code FB12Path > Accounting > Financial Accounting > AP > Account > Correspondence > RequestGive company code 0605EnterDouble click on SAP06Select vendor accountGive range (date from to)System gives message account statement was requested.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONMaintain Statement.Transaction code F.64Path > Accounting > Financial Accounting > AP & AR > Account > Correspondence > MaintainGive correspondence SAP06Give company code 0605ExecuteDouble click on postings fromRead message and enter© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION House BanksHouse bank is nothing but operating banks of the client.Creation of House BankTransaction cod FI12Path > SPRO > IMG > Financial accounting > Bank accounting > Bank accounts > Define housebanksGive company code 0605EnterGo to new entriesGive house bank HDFCEnter bank country INBank key 12345Select create buttonFill all the require fieldsEnterDouble click on bank accountsGo to new entriesGive a unique account ID for each accountDescription current account of HDFCFill all the required fieldsGive GL account 200005Save.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCreation of Check (Check) LotsTransaction code FCHIPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoingpayments > Automatic outgoing payments > Payment Media > Check Management > Definenumber ranges for checks.Give company code 0605Give house bank HDFCGive account ID currSelect change status buttonSelect change <>display buttonAgain select change<>display buttonSelect create buttonGive lot number 1Check range from 1000001 to 100100Short information 1st lot of 10 check booksEnter Purchase dateEnterSave.Purchase invoice postingTransaction code F-43Give document dateGive vendor account.SaveEntry Inventory Account Dr To VendorPayment voucherTransaction code F-53Entry: Vendor Account Dr To Bank© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONManual check updateTransaction code FCH5Path > Accounting > Financial Accounting > AP > Environment > Check information > Create >Manual ChecksGive document number 13004Give company code 0605Give Fiscal year 2011Give house bankGive account IDGive Check number 100001SaveDisplay check registerTransaction code FCHNPath > Accounting > Financial Accounting > AP > Environment > Check information > Display >Check registerGive company code 0605Give house bankGive account IDExecuteCheck encashmentTransaction code FCH6Path > Accounting > Financial Accounting > AP > Environment > Check information > Change >Additional information / CashGive company code 0605Give house bankGive account IDgive check number (Issued check)EnterEnter dateSaveCheck register Transaction code FCHN© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCancellation of checksUnused checksTransaction code FCH3Path > Accounting > Financial Accounting > AP > Environment > Check information > Void >Unused checksGive company code 0605Give house bankGive account IDGive number range of checks to be avoidedGive void reason 05Select VoidIssued check cancellationTransaction code FCH9Path > Accounting > Financial Accounting > AP > Environment > Check information > Void >Issued ChecksGive company codeGive house bankGive account IDGive check numberGive Void codeSelect VoidCancel PaymentTransaction Code FCH8Path > Accounting > Financial Accounting > AP > Environment > Check information > Void >Cancel PaymentGive company code 0605Give house bankGive account IDGive Check number 100007Give void reasonSelect reversal reasonSelect cancel payment© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONHow to create Void reason codeTransaction code FCHVPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > OutgoingPayment > Automatic outgoing payment > Payment media > Check management > Define Voidreason codeGo to new entriesReason textGive new numberEnter descriptionSave.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION WITHHOLDING TAX (CIN Country Version India)Check withholding Tax countries:Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >Withholding Tax > Extended withholding tax > Basic Settings > Check withholding tax countriesGo to new entriesCountry INWithholding country INDescription : IndiaSave & EnterDefine withholding tax type for invoice postingPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Definewithholding tax type for invoice postingGive country key IN & EnterGo to new entriesEnter withholding tax type G1Description: 2% IT on Invoice postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSaveGo to next entry (F8)Enter withholding tax type G2Description: 2% Surcharge on IT on Invoice postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSaveGo to next entry (F8)Enter withholding tax type G3Description: 2% ED Cess on IT on Invoice postingSelect gross AmountSelect withholding tax common round© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSaveDefine withholding tax type for payment postingPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Definewithholding tax type for payment postingGive country key IN & EnterGo to new entriesGive G4Description : 2% IT on payment postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSaveGo to next entry (F8)Enter withholding tax type G2Description: 2% Surcharge on IT on payment postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSaveGo to next entry (F8)Enter withholding tax type G3Description: 2% ED Cess on IT on payment postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amount© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONSelect no cert. NumberingSaveDefine Tax withholding codesPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Definewithholding tax codesGive country key INGo to new entriesWithholding tax type G1Withholding tax code G (can be anything but should be logical)Description 2% IT on invoice postingBase amountPercentage subject to tax 100Post indicator 1 (F4)CalculationWithholding tax rate 2 (don’t enter %)SaveGo to next entryWithholding tax type G2Withholding tax code G (can be anything but should be logical)Description 2% surcharge IT on invoice postingPercentage subject to tax 2 (2%on 100)Post indicator 1 (F4)CalculationWithholding tax rate 2 (don’t enter %)SaveGo to next entryWithholding tax type G3Withholding tax code G (can be anything but should be logical)Description 2% ED Cess on IT on invoice postingPercentage subject to tax 2.04 (2%on 2 + 2)Post indicator 1 (F4)CalculationWithholding tax rate 2 (don’t enter %)SaveGo to next entryCreate G4 as like G1 above G5 as like G2 above G6 as like G3 above© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine formulas for calculating withholding taxPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Defineformulas for calculating withholding tax.Give country key IN & EnterGo to new entries WH WT Tax WH Valid Currency Type code Country from INR G1 G IN 1.4.2011 INR G2 G IN 1.4.2011 INR G3 G IN 1.4.2011 INR G4 G IN 1.4.2011 INR G5 G IN 1.4.2011 INR G6 G IN 1.4.2011SaveSelect G1Double click on formulas for calculation withholding taxRead system message enterGo to new entriesTo base amount (give max) 9999999999Withholding tax 2Go backAgain go back using arrow iconCreate like wise for G2 to G6Assign withholding tax types to company codePath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >Withholding Tax > Extended withholding tax > Company code > Assign withholding tax types tocompany codeGo to new entriesGive company code 0605Withholding tax type G1Select withholding tax agentSelect validity periodSelect withholding obligated number from toLike wise repeat for rest of G2 to G6© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONActivate withholding taxPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >Withholding Tax > Extended withholding tax > Company code > Activate extended withholding taxGo to positionGive company code 0605 & EnterSelect extended withholding taxSave & EnterCreation of GL accountsIT recovered Payable A/cTransaction code FS00Give number 100225Give company code 0605Select create buttonAccount group Current LiabilitiesAccount group Balance sheet itemShort text IT recovered payableSelect control data tabSelect only balances in local currencySelect open itemSelect line item displaySort key 002Select create /bank / interest tabField status group G001Create ED Cess payable A/c (100230) by using the above as templateSaveDefine automatic postingsTransaction code OBWWPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >Withholding Tax > Extended withholding tax > Postings > Accounts for withholding tax > Defineaccounts for withholding tax to be paid overGive chart of accounts 0506Select Debit & CreditSelect withholding tax codeSelect withholding tax typeSave WT WHTax Type code Debit Credit G1 G 100225 100225 G2 G 100225 100225 G3 G 100230 100230 G4 G 100225 100225© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONG5 G 100225 100225G6 G 100230 100230Assigning withholding tax type to vendor masterGo to transaction code XK02 (Change vendor master)Give vendor number 300001Select withholding tax & EnterGive country key INWTax Type Code LiableG1 G SelectG2 G SelectG3 G SelectRead system message and enter© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONPurchase invoice postingGo to transaction code F-43Give document dateGive vendor account 300001 & EnterAmount 100000Business area HCLCText PurchasesPst key 40 GL A/c InventoryEnterAmount *Business area HCLCText +SaveSystem gives message TDS certificate number rageTrouble shooting for TDS certificate numberPath > SPRO > IMG > Logistic general > Tax on goods movement > India > Basic settings >Maintain company code settingsGo to new entriesGive company code 0605Cenvat document type KRFinancial document type SAFirst month AprilSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION ACCOUNTS RECEIVABLES1. Define Account groups2. Create number ranges for customer account groups3. assign number ranges for customer account groups4. Creation of GL account5. Creation of Customer master6. Define number ranges for postings7. Sales invoice posting8. How to view customer account9. Receipt entryDefine account groupsTransaction code OBD2Path > SPRO > IMG > Financial Accounting > AR & AP > Customer Accounts > Master data >Preparations for creating customer master data > Define account groups with screen layout(Customer)Go to new entriesAccount group HCLSName SD Customers for HCLBDouble click on company code dateDouble click on account managementMake reconciliation as required entrySaveGo to next entryGIVE GL account group HCLFName F1 customersDouble click on company code dataDouble click on account managementMake reconciliation account as required entrySave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCreate number ranges for customer accountsTransaction cod XDN1Path > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data >Preparations for creating customer master data > Create number ranges for customer accountSelect intervalsGo to insert intervalsGive number 09 (available number)Enter range from 500000 to 500100EnterAgain go to insert intervalGive number 10Enter range from 500100 to 500200EnterAssign number ranges for customer account groupsTransaction code OBARPath > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data >Preparations for creating customer master data > Assign number ranges for customer accountgroupsGo to positionGive account group HCLF enter (enter the least alphabet to get all the entries)Assign 09 for GILFAssign 10 for HCLSSaveCreation of necessary GL Accounts Transaction cod FS00Creation of Customer accountGive GL Account number from sundry creditors rangeCompany code 0605Group Current Assets, & Balance sheet itemText sundry debtors accountSelect control data tabGive reconciliation accountLine item displaySort key 031 (F4)Select create bank interest tabField status group G067Creation of Sales domestic GL accountSelect create buttonEnter GL account number from the relevant number rangeGroup Sales, P&L statementSelect control data tab© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONOnly balances in local currencySelect line item displaySort key 031Select create bank interest tabField status group G029 (Revenue account)SaveCreation of Customer masterTransaction code XD01Path > SPRO > IMG > Financial accounting > Account receivables > Master records > Maintaincentrally > CreateNote: Transaction code XD03 is to view customer master Transaction code XD04 is to change/edit customer master Transaction code XD05 is to block/unblock customer masterSelect account group SD Customers for HCLBCompany code 0605Title companyName Acer India Private LimitedSearch item AcerFill reqd. detailsSelect company code data on application barGive reconciliation account Sundry debtors 200050Sort key 031Select payment transaction tabSelect terms of paymentSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine number ranges for postingsTransaction code FBN1Doc Type Number range Description Doc. No. Type Range Description DR 18 Customer Invoice DZ 14 Customer Payment DA 16 Customer document Customer credit DG 16 memoGive company code 0605Select change intervalsSelect insert intervalsGive number range 18 (available one)Year 2011Range from 15001 to 16000 enterAgain insert intervalNumber 16Year 2011Range from 17000 to 18000 enterSaveSales invoice postingTransaction code F-22Path > Accounting > Financial Accounting > AR > Document Entry > Invoice generalGive document dateNote: Posting key 01 is for customer Debit Posting key 15 is for customer CreditGive customer number 500001Amount 1500000Bus area HCLCPst Key 50 GL Account Sales DomesticHow to view customer accountTransaction code FBL5NPath > Accounting > Financial Accounting > AR > Account > Display > Change line itemsGive customer numberGive company codeExecuteReceipt entryTransaction code F-28© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONPath > Accounting > Financial Accounting > AR > Document entry > Incoming PaymentGive document dateGive bank account numberGive business areaAmount (partial)Value dateSelect account numberSelect process open itemsSelect part amountDouble click on payment amount saveAdvances from customers It is a special GL AccountCreation of GL Account Advance from customerGo to transaction code FS00Give 100265Company code 0605Select create buttonAccount group Current LiabilitiesBalance sheet itemSelect control data tabSelect line item displaySort key 031Select create bank interest tabField status group G067 (Reconciliation type)Link between reconciliation account and special GL account Advances from customersTransaction code OBXRPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Down paymentreceived > Define reconciliation account for customer down paymentNote: System defined special GL indicator for customer down payment is ‘A’Double click on special GL indicator ‘A’Give chart of accounts 0605 & enterGive reconciliation account sundry debtorsGive special GL A/c Advance from customersSave.Advance Receipt Transaction code F-29Path > SPRO > IMG > Financial Accounting > AR > Document entry > Down Payment > DownpaymentGive document dateGive customer account numberGive special GL Indicator ‘A’Give bank account number© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONGive business area Entry: Bank A/c Dr 50 LAmount 50 L To Customer 50 LValue dateText Advance from partyEnterAmoutn * , Bus Area HCLC, Text + SaveSales Invoice Posting Go to transaction code F-22Give document dateGive customer numberPst key 1, Account cutomerAmount 30 LBus area HCLCText SalesPst Key 50 GL A/c SalesEnterAmount *, Bus area HCLC, Text +, SaveTransfer of Advance from special GL to normal GL A/c Transaction code F-39Path > Accounting > Financial Accounting > AR > Document entry > Down payment > ClearingGive document dateGive customer accountText transfer of advance from special GL to normal GLSelect process down paymentEnter the value here partial 30 LSaveClearing of normal accountTransaction code F-32Path > Accounting > Financial Accounting > AR > Account > ClearGive customer account numberSelect process open itemsReference item should be in blue color and others should be turned to gray color by clicking on them &Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONTax on Sales / PurchasesDefine ProcedureTransaction code OBQ3Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales/ purchases > Basic Settings > Check calculation procedureDouble click on define proceduresGo to new entriesGive procedure taxinj, Description: Sales Tax IndiaSaveSelect taxinjDouble click on control dateGo to new entries Step Cond.Type Desc. From To AckKey Desc Base 100 BASB Amount --- --- Output 200 MWAS Output Tax 100 100 MWS Tax Input 300 MWVS Input Tax 100 100 VST TaxSaveAssign tax procedure to countryPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales/ purchases > Basic Settings > Assign Country calculation procedureGo to positionGive country key INAssign TaxinjSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine tax codes for sales / purchasePath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales/ purchases > Basic Settings > Define tax codes for sales / purchasesTransaction code FTXDGive country key INGive tax code G1 & EnterTax code 4% output taxTax type ‘A’ & EnterNote: System defined output tax type is ‘A’ System defined input tax type is ‘V’Give 4 in output tax fieldPut curson on input tax fieldSelect deactivate lineSystem gives message tax type input tax is not activeSaveGive tax code G2EnterTax code 4% input taxTax type ‘V’ & enterGive 4 input taxDeactivate output lineSaveCreation and Edit of GL Accounts Transaction code is FS00Edit of customer accountGive GL A/c number 300005Select change buttonSelect control data tabGive tax category [only output tax allowed] (F4)Select posting without tax allowedIgnore messageEnterCreation of Sales tax payable accountGive GL account number 100270Account group Current liabilitiesBalance sheet itemControl dataOnly balances in local currencyOpen item displayLine item displaySort key 031Select create bank interest tabField status group G001& Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONAssignment of Tax accountsTransaction code OB40Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales/ purchases > Postings > Define tax accountsDouble click on MWS (output Tax)Give chart of accounts 0605Select tax codeSaveTax code G1, Account 100270 (Sales tax payable)Go back using arrow iconDouble click on VST Input taxSelect tax code G2Account InventorySaveAssign tax codes to customer master Transaction code XD02Give customer account number & enterSelect control data tabTax No G1Select Sales / Purchase taxSaveSales Invoice posting Go to transaction code F-22Give customer account numberDocument dateAmount 10LBusiness area HCLCText salesPst key 50 Give sales GL accountEnterAmount *, Bus Area HCLC, Text +SaveDouble click on blue color line itemGive business area HCLCText Sales tax & EnterSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION DunningDunning means reminder. In SAP max dunning levels are 8 + 1In general 4 + 1 levels are usedDefine dunning areaPath > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning >Basic settings for dunning > Define dunning areaGo to new entriesGive company code 0605Text: Dunning Area for HCLBSaveRead the message and enterDefine dunning procedureTransaction code FBMPPath > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning >Basic settings for dunning > Define dunning proceduresGo to new entriesGive dunning procedure name HCLDDunning procedure for HCLBGive dunning intervals in 7 (days of interval as per client requirement)Number of dunning levels 4Select standard transaction dunningSelect dunning levels on application barRead message and enterDays in arrears 7 14 21 28Calc interest -- Y Y Y(From 2nd reminder onwards interest will be calculated)Select always dunning in legal dunning procedureSelect changes on application barGive currency INR Dunn. From Dunn Dunn Dunn Chg Lvl Amt Charge % 1 --- 500 --- 2 --- 500 --- 3 --- 500 --- 4 --- 500 ---(Charges for reminder. Either amount or % should be selected. In case % is selected amount to beentered)Select minimum amount on application barCurrency INR & enter© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDunn. Min Min Min. Amt forLvl Amt % Trns 1 --- 12 1000 2 --- 12 1000 3 --- 12 1000 4 --- 12 1000(system will pick maximum amount)Select dunning text on application barGive company code 0605Select customer & EnterGo to new company code on application barGive company code 0605 & EnterSelect dunning by dunning areaSelect separate notice per dunning areaSaveGo backSelect dunning textGive company code 0605Select customer & enterGo to new sessionGo to transaction code FBMP & enterDouble click on 0001Double click on dunning textGive company code 0001Select customer & EnterCopy the forms by selecting (manually)And paste in our dunning proceduresGive dunning levels 1, 2, 3, 4Go back & Save.Assign Dunning procedure to customer masterGo to transaction code XD02Give company code 0605Give customer number & enterSelect company code data on application barSelect correspondence tabGive dunning procedure HCLDSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION Bills of ExchangeBills of exchange are of two typesOne is Bills Receivable and the other is Bills PayableBill is created under Negotiable Instrument ActCreation of GL Account1. Sundry Debtors for Bills receivable (same as sundry Debtors)2. Bank Bills discounting A/c (Liability)3. Bank Bills discounting expenses A/cGo to transaction code FS00Give GL account 200055Select w. templateGive GL account number 200050 (sundry Debtors)Give company code 0506 & EnterChange text to S. Dr. Bills receivableSaveGive GL Account 100255Select create buttonAccount group Current Liabilities, Balance sheet itemText HDFC Bill discounting accountSelect control data tabSelect only balances in local currencySelect open item displaySelect line item displaySort key 031Select create bank interest tabField status group G005Select post automatically onlySelect relevant to cash flowSaveGive 400055Select create buttonGroup Admn. ExpP&L statementText Bank Bill discounting Exp A/cSelect control data tabOnly balances in local currencyLine item displaySort key 031Select create bank interest tabField status group G001Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONLink between reconciliation account and special GL a/cTransaction code OBYNPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill ofExchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Definealternative reconciliation account for bills of exchange receivableNote: System defined special GL indicator for Bills of exchange receivable is ‘W’Double click on special GL indicator ‘W’Give chart of accounts 0605 & enterGive reconciliation account 200052 (Sunday Debtors)Special GL A/c 200055 (Sunday Dr. Bills Receivable A/c)SaveDefine accounts for Bills of Exchange transactionsTransaction code OBYHPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill ofExchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Defineaccounts for bills of exchange transactionsDouble click on bank discounting chargesGive chart of accounts 0605Give account 400055 (Bank Bill Discounting Exp A/c)SaveLink between Bank account reconciliation account and Bank Bill Discounting accountTransaction code OBYKPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill ofExchange transactions > Bills of exchange receivables > Present Bills of Exchange receivable atbank > Define bank sub accountsGo to new entriesGive chart of accounts 0605 & enterGive Bank A/cUsage discountingSpecial GL indicator ‘W’Customer reconciliation account Sundry Dr. 200050Bank sub a/c for liability 100255 (Bills discounting account)Save EnterSales invoice postingGo to transaction code F-22Give document dateGive customer numberPstkey 01, Customer GL A/c© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONAmount 1LBusiness area HCLCPstkey 50, Sales GL AccountAmount *, Bus area HCLC, Text +SaveEntry: Customer A/c Dr (S .Dr) 100000 To Sales 100000Bills of Exchange receiptTransaction code F-36Path > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > PaymentGive document dateGive customer account numberSelect incoming payment 100000Business area HCLCText Bills of ExchangeDue on (min 1 month )Select process open itemRelevant item should be in blue color the other should be in gray colorSaveNote the document number as it is used as reference number in the next stepEntry: Customer A/c Dr (S .Dr Bills receivable) 100000 To Customer A/c Dr (S .Dr) 100000© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONBank Bill discountingTransaction code F-33Path > Accounting > Financial Accounting > AR > Document entry > Bills of exchange >DiscountingGive document dateGive bank accountGive value dateGive business areaAmount 97000Bank charges 3000Text Bills discountingGive document number (earlier one)Give fiscal yearSelect [Select bills of exchange]SaveReversal of contingent liabilityTransaction code F-20Path > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Reversecontingent LiabilityGive document dateGive GL A/c S. Dr. Bills RecevableSelect Usage discounting & EnterSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION Interest calculationSystem defined interest calculation is of two types1. Balance interest calculation (System defined Int. calc. Type is ‘S’)2. Item interest calculation (System defined Item int. calc type is ‘P’)Note: Balance interest calculation is for GL accounts (outstanding balance of the account)Item interest calculation for Customers / VendorsDefine interest calculation typeTransaction code OB46Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/cinterest calculation > Interest calculation global settings > Define interest calculation typesGo to new entriesInt. Indicator Name Int Calc. TypeG1 Balance interest calculation ‘S’G2 Item interest calculation ‘P’SavePrepare account balance interest calculationTransaction code is OBAAPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/cinterest calculation > Interest calculation global settings > Prepare account balance interestcalculationInterest indicator G1Interest calculation reference 01Calendar type GNumber range 03Select balance plus interestSaveGo to next entriesInterest indicator G2Interest calculation reference 01Calendar type GNumber range 03Select balance plus interestSaveDefine reference interest ratesTransaction code OBACPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/cinterest calculation > Interest calculation > Define reference interest rates© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONGo to new entriesGive reference interest rate G1Text: 12% Balance interestDate from 1.4.05Currency INRSaveGo to next entryGive reference interest rate G2Text: 15% Item interestDate from 1.4.05Currency INRSaveDefine time dependant termsTransaction code OB81Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/cinterest calculation > Interest calculation > Define time dependant termsGo to new entriesInterest calculation indicator G1Currency INREffective from 1.4.2011Sequential number 1Term Debit interest balance interest calculation (F4)Reference interest rate G1SaveGo to next entryInterest calculation indicator G1Currency INREffective from 1.4.2011Sequential number 2Term credit interest balance interest calculation (F4)Reference interest rate G1Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONGo to next entryInterest calculation indicator G2Currency INREffective from 1.4.2011Sequential number 1Term Debit interest balance interest calculation (F4)Reference interest rate G2SaveGo to next entryInterest calculation indicator G2Currency INREffective from 1.4.2011Sequential number 2Term credit interest balance interest calculation (F4)Reference interest rate G2SaveEnter interest ValuesTransaction code OB83Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/cinterest calculation > Interest calculation > Enter interest valuesGo to new entriesReference Effective from Interest rateG1 1.4.2011 12G2 1.4.2011 15SaveDefine number rangesGo to transaction code FBN1Give company code 0605Select change intervalsSelect insert intervalsGive number range 03 (available one)Year 2011Range from 18001 to 19000SaveCreation of Account group© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONTransaction code OBD4Go to new entriesCompany code 0605Create secured loans GL Account 100400 100499Create Interest Account 400100 400199SaveCreation of Interest on Bank loan a/cGo to transaction code FS00GL a/c number 400105Give company codeSelect create buttonAccount group InterestP&L AccountText Interest on Bank loan A/cSelect control tabSelect only balances in local currencyField status group G001SaveCreate of HDFC Bill discounting A/c under secured loans groupOnly balances in local currencySelect open itemSelect line item displaySort key 002Field status group G007Select relevant to cash flowInterest indicator G1SaveDefine automatic postingTransaction code OBV2Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/cinterest calculation > Interest posting > prepare GL a/c balance interest calculationGo to accountsGive chart of accounts 0605 & enterGive 0002 (Interest Pay), Currency INRGL A/c 400105Give 2000 (GL a/c Paid), Currency INR, GL A/c 100405SaveEntry for loan receiptTransaction code F-02Give document date 1.4.2011Entry: Bank A/c Dr 15L To HDFC Loan A/c 15L© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONInterest calculation runTransaction code F.52Path > Accounting > Financial Accounting > General Ledger > Periodic Processing > InterestCalculation > BalancesGive chart of account 0605GL A/c 100405Company code 0605Calculation period 1.4.2011 to 30.04.2011Select standard interest calculationSelect leap yearPost also if value date in pastUpdate master recordsExecute© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION AUTOMATIC PAYMENTSetup all company codes for payment transactionsPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > OutgoingPayments > Automatic outgoing payment > payment method / Bank selection for paymentprogramme > Setup all company codes for payment transactionsGo to new entriesGive company code 0605Sending company code 0605Paying company code 0605 (incase if you allot any code for branch select that code)Vendor special GL transaction to be paid (F4) FIPGive the alphabets what ever required according to the definition (F4)Customer special GL transaction to be paid (F4) FJPGive the alphabets what ever required according to the definition (F4)SaveNote: In real time all will be selected.Setup paying company codes for payment transactionsPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > OutgoingPayments > Automatic outgoing payment > payment method / Bank selection for paymentprogramme > Setup paying company codes for payment transactionsGo to new entriesPaying company code 0605 (incase if you allot any code for branch select that code)Minimum amount for incoming 1000Minimum amount for outgoing 1000Text ID ADRS (F4)Letter header F_0001_Header (copy from system defined by just typing)Letter Footer F_0001_Footer (copy from system defined by just typing)Signature Text Keep as BlankSender Text F_0001_Sender (copy from system defined by just typing)Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONSetup payment methods for country for payment transactionsPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > OutgoingPayments > Automatic outgoing payment > payment method / Bank selection for paymentprogramme > Setup payment methods for country for payment transactionsGo to new entriesCountry INPayment method ‘C’Description Check PaymentPayment method for outgoingSelect CheckSelect allowed for personnel paymentDoc type for payment KZ (ZP in real time scenario)Clearing document type KZ (ZV in real time scenario)Fill the required & SaveSetup payment methods for company code for payment transactionsPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > OutgoingPayments > Automatic outgoing payment > payment method / Bank selection for paymentprogramme > Setup payment methods for company code for payment transactionsGo to new entriesPaying company code 0605 (incase if you allot any code for branch select that code)Payment method ‘C’Minimum amount 1000Maximum amount 999999999999 (Max)Select no optimizationSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONSetup bank determination for payment transactionsPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > OutgoingPayments > Automatic outgoing payment > payment method / Bank selection for paymentprogramme > Setup bank determination for payment transactionsSelect company code 0605Double click on ranking orderGo to new entriesPayment method ‘C’Currency INRRank order 01House Bank HDFCGo backDouble click on bank accountsGo to new entriesGive house bank HDFCGive payment method ‘C’Give currency INRAccount ID Current **Bank HDFCDouble click on available amountHouse bank HDFCAccount ID ________Currency INRAvailable for outgoing payment 75LScheduled incoming payment 25LDouble click on value dateGo to new entriesPayment method ‘C’House bank HDFCAccount ID ______Amount limit 50 LSaveTransaction code for all the above is FBZP© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONPayment with printTransaction code F-58Path > Accounting > Financial Accounting > AP > Document entry > Outgoing payment > Post +Print formsGive company code 0605Payment method ‘C’House bank HDFCCheck lot 1Enter printer nameSelect print immediatelySelect enter paymentsAmount 25KBusiness area HCLCValue dateText paymentVendor GL A/c 300101Select process open itemsKeep relevant items in blue colorIn case of partial amount select part payment enter the valueSaveSystem gives message that document was posted© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATION ASSET ACCOUNTING Account Asset Determination Description Class Freehold 10000 Land 1000 Lease hold Factory Buildings 11000 Buildings Admin. Buildings 1100 Residential Buildings Plant 1 Plant & 20000 Admin. Buildings 1100 Machinery Residential Buildings Furniture & 30000 Furniture & Fixtures 3000 Fixtures Factory Vehicles 31000 Vehicles Admin. Vehicles 3100 Other Vehicles Work In 40000 WIP Capital 4000 ProgressRules for Asset Management 1. Sub asset is to be created with reference to main asset 2. Main asset to be created with reference to asset class 3. In asset class we assign account determination screen layout, number range, and depreciation areas. 4. For account determination we assign the account based upon the transactions like purchases, sales, loss, profit, depreciation, accumulated depreciation and scrap.Note: Copy chart of depreciation from ‘ODE’ chart of depreciation (i.e. German company)Always suggested not to use transaction codes.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCopy Chart of DepreciationTransaction code EC08Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization Structure > Copyreference chart of depreciation / depreciation areasDouble click on copy reference chart of depreciationGo to organization object on menu barSelect copy organization objectFrom chart of depreciation ‘ODE’To Chart of Depreciation 0605 & EnterRead system message and EnterGo backDouble click on specify description of chart of depreciationEnter / edit to chart of depreciation for HCLBSaveGo backDouble click on copy del__ depreciation areasGive chart of depreciation 0605 & EnterGo to edit on menu barSelect selectionsSelect allDeselect 01 Book depreciationGo to edit on menu barSelect deleteSaveSystem gives message 02 can’t be deletedEnter & SaveSystem gives message 30 can’t be deletedEnter & SaveGo on entering till you get data saved message© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONAssign Chart of Depreciation to company codeNote: Un less we create 0% tax code and assign to company code system will not accept assignment ofchart of depreciation to company code.Go to transaction code FTXPGive country key IN & EnterGive tax code GO & Enter0% input taxInput tax type ‘V’ EnterSaveGive G4 0% output taxTax type ‘A’ & Enter & SaveAssignment of tax codes for non taxable transactionsTransaction code OBCLPath > SPRO > IMG > Financial Accounting > FAG Global settings > Tax on Sales / Purchases >Posting > Assign Tax codes for non taxable transactionsGo to position 0605 & EnterEnter input tax ‘G0’Output tax ‘G4’ & SaveAssign chart of depreciation to company codeTransaction code OAOBPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assignchart of depreciation to company codeGo to position 0605 EnterAssign Chart of depreciation 0605 & Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONSpecify account determinationPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assetclasses > Specify account determinationSelect 10000 and 30000Select copy as buttonChange account determination to 11000 Name Buildings31000 to Vehicles Enter & SaveSelect 10000, 11000, 20000, 30000, 31000 and 40000Select copy as buttonChange a/c determination Name for a/c determinationG10000 LandG11000 BuildingsG20000 Plant & MachineryG30000 Furniture & FixturesG31000 VehiclesG40000 WIP CapitaEnter & SaveCreate Screen layout rulesPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assetclasses > Create Screen layout rulesSelect 1000, 1100, 2000, 3000, 3100 & 4000.Select copy as buttonScreen Layout Name of screen layout ruleG100 LandG110 BuildingsG200 Plant & MachineryG300 Furniture & FixturesG310 VehiclesG400 WIP CapitalEnter & Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine Asset ClassesTransaction code OAOAPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assetclasses > Define Asset ClassGo to new entriesGive G1000 LandAccount determination G10000Screen layout G100Number range 01Select include assetSelect no AUC or summary management of AUC (Asset under capitalization)SaveGo to next entryGive G1100 BuildingsAccount determination G11000Screen layout G110Number range 02Select include assetSelect no AUC or summary management of AUC (Asset under capitalization)SaveGo to next entryGive G2000 Plant & MachineryAccount determination G20000Screen layout G200Number range 03Select include assetSelect no AUC or summary management of AUC (Asset under capitalization)SaveCreate like wise for all the assets (G3000 Furniture &Fixtures, G3100 Vehicles)Go to next entryGive G4000Account determination G40000Screen layout G400Number range 02Select include assetSelect Line item settlementSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine number ranges Transaction code AS08Note: Transaction code SNRO meant for all the number ranges in SAPPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assetclasses > Define number range intervalsGive Company code 0605Select change intervalsSelect insert intervals Number From No To No Enter & again insert 01 1 1000 interval Enter & again insert 02 1001 2000 interval Enter & again insert 03 2001 3000 interval Enter & again insert 04 3001 4000 interval Enter & again insert 05 4001 5000 interval Enter & again insert 06 5001 6000 intervalSaveCreation of account groupsGo to transaction code OBD4Select new entriesGive chart of accounts 0605 From Chart of Acc Acc. Grp Name A/c To A/c 0605 FAST Fixed Assets 200600 200699 0605 ACDP Accumulated Depreciation 100600 100699 0605 DEP Depreciation 400600 400699 0605 OINC Other Income (Gain on sale of FA) 300600 300699 Other Expenditure (loss on sale of 0605 OEXP FA) 400700 400799Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCreation of necessary GL accountsCreation of Land AccountTransaction code FS00GL A/c Number 200605Company code 0605Group Fixed AssetsBalance sheet itemControl data tabReconciliation for AssetsSelect line item displaySort key 018 (F4)Tax category only input tax allowedSelect Posting without tax allowedCreate bank interest tabField status group G067Creation of Building accountGL A/c Number 200610Select with template GL A/c No. 200605 company code 0605Change text to Buildings accountCreation of Plant & Machinery AccountGL A/c Number 200615Select with template GL A/c No. 200605 company code 0605Change text to Plant & MachineryCreation of Furniture & Fixtures AccountGL A/c Number 200620Select with template GL A/c No. 200605 company code 0605Change text to Furniture & FixturesCreation of Vehicles AccountGL A/c Number 200625Select with template GL A/c No. 200605 company code 0605Change text to VehiclesCreation of Work-In-ProgressGL A/c Number 200630Select with template GL A/c No. 200605 company code 0605Change text to WIP Capital© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCreation of Accumulated Depreciation Buildings AccountGL Account number 100610Group Accumulated DepreciationBalance sheet itemSelect control data tabReconciliation for AssetsSelect line item displaySort key 018 (F4)Tax category only input tax allowedSelect Posting without tax allowedCreate bank interest tabField status group G067SaveCreation of accumulated depreciation Plant & MachineryGL Account number 100615Select with template GL A/c No. 100610 company code 0605Change text to Acc. Dep. P & MCreation of accumulated depreciation Furniture & FixturesGL Account number 100620Select with template GL A/c No. 100610 company code 0605Change text to Acc. Dep. F & FCreation of accumulated depreciation VehiclesGL Account number 100625Select with template GL A/c No. 100610 company code 0605Change text to Acc. Dep. VehiclesCreation of Depreciation accountGL A/c number 400610Account group DepreciationProfit & Loss accountControl data tabOnly balances in local currencyLine item displaySort key 018Select create bank interest tabField status group G001© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONCreation of other income accountGL account number 300610 Sale of asset accountProfit & Loss accountControl data tabOnly balances in local currencyLine item displaySort key 018Create bank interest tabField status group G052Creation of profit on sale of assetGL account number 300615Profit & Loss accountProfit on sale of asset accountControl data tabOnly balances in local currencyLine item displaySort key 018Create bank interest tabField status group G001Creation of loss due to scrappingGL account number 400705Profit & Loss accountLoss due to scrapping of asset accountControl data tabOnly balances in local currencyLine item displaySort key 018Create bank interest tabField status group G001Creation of loss on sale of assetGL account number 400710Profit & Loss accountLoss on sale of asset accountControl data tabOnly balances in local currencyLine item displaySort key 018Create bank interest tabField status group G001© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONIntegration with GLTransaction code AO90Path > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Assign GL A/c’sGive chart of depreciation 0605 & EnterSelect 0605Double click on account determinationGo to positionGive account determination G10000 & EnterSelect G10000 LandDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200605Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710SaveGo back 2 timesSelect G11000 BuildingsDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200610Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Double click on depreciationAccumulated depreciation GL A/c No 100610Expenses account for ordinary depreciation GL A/c No 400610SaveGo back 2 timesSelect G20000 Plant & MachineryDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200615Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Double click on depreciationAccumulated depreciation GL A/c No 100615Expenses account for ordinary depreciation GL A/c No 400610SaveGo back 2 timesSelect G30000 Furniture & FixturesDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200620© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONLoss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Double click on depreciationAccumulated depreciation GL A/c No 100620Expenses account for ordinary depreciation GL A/c No 400610SaveGo back 2 timesSelect G31000 VehiclesDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200625Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Double click on depreciationAccumulated depreciation GL A/c No 100625Expenses account for ordinary depreciation GL A/c No 400610SaveGo back 2 timesSelect G40000 WIP CapitalDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200630Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDetermination depreciation areas in asset classTransaction code OAYZPath > SPRO > IMG > FAG > Asset Accounting > Valuation > Determine Dep. Areas in asset classGive chart of depreciation 0605 & EnterGo to positionGive asset class G1000 (give minimum either alpha or numeric to get all in ascending order)Select asset class G1100 BuildingsDouble click on depreciation areasSelect 01 book depreciationGo to details buttonGive screen layout 2000 (F4)De-select area deactivationGo back 2 timesSelect G2000 Plant & MachineryDouble click on depreciation areasSelect 01 book depreciationGo to details buttonGive screen layout 2000 (F4)De-select area deactivationGo back 2 timesSelect G3000 Furniture & FixturesDouble click on depreciation areasSelect 01 book depreciationGo to details buttonGive screen layout 2000 (F4)De-select area deactivationGo back 2 timesSelect G3100 VehiclesDouble click on depreciation areasSelect 01 book depreciationGo to details buttonGive screen layout 2000 (F4)De-select area deactivationSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine screen layout for asset master data (Imp)Path > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screenlayout for asset master dataDouble click on define screen layout for asset master dataSelect G100 LandDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement)Go backDouble click on define screen layout for asset master dataSelect G110 BuildingsDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement)Go backDouble click on define screen layout for asset master dataSelect G200 Plant & MachineryDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement)Go back© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDouble click on define screen layout for asset master dataSelect G300 FurnitureDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement)Go backDouble click on define screen layout for asset master dataSelect G310 VehiclesDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement)Go backDouble click on define screen layout for asset master dataSelect G400 WIP CapitalDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement)Go back© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine screen layout for asset depreciation areasTransaction code AO21Path > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screenlayout for asset depreciation areasSelect 2000 depreciation on asset sub number levelDouble click on field group rulesMake depreciation key as required entryMake useful life as required entryMake ordinary depreciation start date as required entryDefine number ranges for depreciation postingTransaction code FBN1Note: System defined number range for depreciation posting is 04Give company code 0605Select change intervalsSelect insert intervalsGive number range 04Year 2005Range 19001 to 20000Select ext check boxSpecify intervals & posting groupsTransaction code OAYRPath > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Post depreciation to GL >Specify intervals and posting groupsSelect 0605Double click on posting rulesSelect 01 book depreciationGo to details buttonSelect monthly postingSave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONSpecify rounding off net book value and depreciationTransaction code OAYOPath > SPRO > IMG > FAG > Asset accounting > Valuation > Amount specifications > Specifyrounding of net book value and or DepreciationSelect 0605Double click on rounding specificationsSelect 01 book depreciationGo to details buttonSelect automatically calculate depreciationSelect round to nearest valueSaveDefine base methodTransaction code AFAMRPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods >Depreciation Key > Calculation methods > Define base methodsSelect 0014 ordinary explicit percentageSaveDefine declining balance methodTransaction code AFAMDPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods >Depreciation Key > Calculation methods > Define declining balance methodGo to new entriesGive multi level method GA 12 % SLMValidity start from ordinary depreciation start date F4Double click on levelsGo to new entriesAcquisition year 9999 (Enter maximum means depreciation will be calculated irrespective ofnumber of years usage)Years 999 (Depreciation will be calculated for maximum years)Periods 12 (F4)Base 01 (F4)Percentage % 12SaveGo back, select next entryGive multi level method GB 15 % WDVValidity start from ordinary depreciation start date F4Double click on levels© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONGo to new entriesAcquisition year 9999 (Enter maximum means depreciation will be calculated irrespective ofnumber of years usage)Years 999 (Depreciation will be calculated for maximum years)Periods 12 (F4)Base 24 (F4)Percentage % 15SaveDefine period control methodsTransaction code AFAMPPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods >Depreciation Key > Calculation methods > Maintain period control methodGo to new entriesPeriod control method Desc. Acq. Add. Retirement Transfer006 01/01/08/06 01(F4) 01(F4) 08(F4) 06(F4)Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONDefine Depreciation Keys Transaction code AFAMAPath > SPRO > IMG > Financial Accounting > Depreciation > Valuation method > DepreciationKey > Maintain Depreciation KeyGo to new entriesGive Depreciation key GA 12% Straight-line methodSelect period control accounting to fiscal yearSelect depreciation to the dayAcquisition allowed in capitalization year NODouble click on assignment of methodsGo to new entriesDepreciation types Ordinary DepreciationPhase From the start of the depreciationBase method 0014Decline balance method 001Product 006Multilevel method GAClass Straight-line DepreciationGo back 3 timesGive Depreciation key GB 15% Written down value methodSelect period control accounting to fiscal yearSelect depreciation to the dayAcquisition allowed in capitalization year NODouble click on assignment of methodsGo to new entriesDepreciation types Ordinary DepreciationPhase From the start of the depreciationBase method 0014Decline balance method 001Product 006Multilevel method GBClass Written down value method (Decline balance) DepreciationSaveGo back 5 timesSelect GA, GBSelect Activate button.© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONAsset Master Creation Transaction code AS01Path > Accounting > Financial Accounting > Fixed Asset > Assets > Create > AssetAsset class G1100Company code 0605Number of similar assets 1Click on master dataGive description Factory BuildingsClick on time dependant data tabCapitalization date 1.4.2011Business area HCLCSelect depreciation areas tabGive Depreciation key GAGive Useful life 8 yearsSaveGo backAsset class G2000Company code 0605Number of similar assets 1Click on master dataGive description Plant & MachineryClick on time dependant data tabCapitalization date 1.4.2011Business area HCLCSelect depreciation areas tabGive Depreciation key GBGive Useful life 10 yearsSaveSub Asset master creation Transaction code AS11Path > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Sub number > AssetGive main asset GL A/c Number 1001 (Buildings)Company code 0605Number of similar asset sub No 1Select Master dataGive description Generator ShedCapitalization 1.5.2011Save© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONAsset purchase posting Transaction code F-90Path > Accounting > Financial Accounting > Fixed Asset > Posting > Acquisition > ExternalAcquisition > With VendorGive document date 1.4.2011Posting date 1.4.2011Pst key 31 GL A/c Vendor account & enterAmount 50 crBusiness area HCLCText Factory BuildingsPst key 70 GL A/c 1001-0 (Factory Buildings a/c) Transaction type 100 & EnterSelect Remove w/tax from tableAmount *, Bus. Area HCLC, Text + (calculation tax select/de select) & SaveNote: Posting key 70 is for Debit Asset Posting key 75 is for Debit Asset Transaction type 100 is with vendorsDepreciation Run Transaction code AFABPat > Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Depreciation >ExecuteGive Company code 0605Give Fiscal Year 2011Give Posting period 1 (i.e. for the first month)Give Reason for posting run Planned posting runSelect test run under parameters for test run & Execute (Say yes to system message)Go backRemove test runGo to program on menu barSelect execute in back groundOutput device (select printer) & enterSelect immediateSelect check & SaveSystem gives message back ground job was scheduled for program RAPOST2000Go to system on menu bar Select services,Select Jobs, Select Job overview and ExecuteSelect RAPOST2000Select spool button and select spool numberSelect display (F6)How to view sub asset balances Transaction code AW01How to view asset balances Transaction code S_ALR_87011965Sales of Asset Transaction code F-92Path > Accounting > Financial Accounting > Fixed assets > Posting > Retirement > Retirementwith revenue > With customer© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE
    • SAP FINANCIALS CONFIGURATIONGive document date F4 F2Give customer number 500001Amount 50 croresBusiness area HCLCPst key 50 GL A/c No 300610 Sale of asset AccountAmount *, Bus. Area HCLC, Text +Select asset retirement & EnterGive Asset NumberSelect transaction type 210Asset value date 1.6.2011Select complete retirementSelect continueNote: Transaction type 210 is with revenue Transaction type 200 is without revenueTransfer of Asset Transaction code ABUMNPath > Accounting > Financial Accounting > Fixed Assets > Posting > Transfer > Transfer withincompany codeGive document date 1.6.2011, Posting date 1.6.2011, Asset value date 1.6.2011Text transfer to plantSelect existing asset Plant & Machinery (F4) (to which actual move is making)Select additional details tabGive document type AASaveScrapping of Asset Transaction code ABAVNPath > Accounting > Financial Accounting > Fixed Assets > Posting > Retirement > Assetretirement by scrappingGive Asset Number 1001Give document date 1.6.2011, Posting date 1.6.2011, Asset value date 1.6.2011Text ScrappingSelect additional details tab,Give document type AASave© 2011-2012 ALL RIGHTS RESERVED SAPTAC BANGALORE