SAP ECC 6.0 FICO - NEW GL CONFIGURATION STEP-BY-STEP

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This document relates to New General Ledger Configuration Step by Step. Copy rights of SAPTAC Bangalore.

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SAP ECC 6.0 FICO - NEW GL CONFIGURATION STEP-BY-STEP

  1. 1. SAP ECC 6.0 FINANCIALS/CONTROLLING NEW GENERAL LEDGER CONFIGURATION STEP-BY-STEPPrepared By: Ms.Pramila Nagaraj First Class MBA Finance Graduate (2009-10) Global Academy of Technology, Bangalore (VTU- Belgaum) Trained up in SAP FICO @ SAPTAC Bangalore (FRESHER) © 2010-2012 SAPTAC ALL RIGHTS RESERVED
  2. 2. SAP ECC 6.0 FICO: New GL Configuration Steps1. Define Field Status VariantsUseIn this activity you create a field status variant with the corresponding field statusgroupsIMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fields > Define Field Status Variants2. Assign Company Code to Field Status VariantsUseIn this activity you assign the company code to the field status variant.IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fields > Assign Company Code to Field Status Variants3. Define Currencies of Leading LedgerUseIn this IMG activity, you specify the currencies to be applied in the leading ledger.You can make the following settings for each company code: The local currency (as company code currency) is specified in the company codesettings. You can define one or two additional local currencies that you store per company codeparallel to the first local currency.IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Ledger > Define Currencies of Leading Ledger4. Assign scenarios and customer fields to ledgersUseIn this activity, you assign the following to your ledgers: Scenarios: determines what fields in a ledger are updated when it receives posting from other application components. Custom Fields: you can add custom fields (that you have already defined) to the ledger. Versions: this enables you to make general version settings for the ledger that depend on the fiscal year. In the versions, you specify whether actual data is recorded, whether manual planning is allowed, and whether planning integration with Controlling is activated. © 2010-2012 Copy Rights of SAPTAC
  3. 3. IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Ledger > Assign scenarios and customer fields to ledgersScenario for General Long TextLedger AccountingFIN_PCA Profit Centre UpdateFIN_SEGM Segmentation5. Assign Posting PeriodsVariants to Company CodeUseIn this activity, you make the specification that is necessary to be able to work in severalcompany codeswith the same variant for open posting periods.IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fiscal Year and Posting Periods > Posting Periods > Assign Variants to Company Code6. Define Accounting PrinciplesUseIn this activity, you define your accounting principles.Then you can assign the desired ledger group to the accounting principles.For performance reasons, you can combine several different accounting principles in oneentry;for example, you create one accounting principle for IAS/US-GAAP.IMG Menu Financial Accounting (New) > Financial Accounting Global Settings (New) > Ledgers > Parallel Accounting > Define Accounting PrinciplesAccounting Principles NameHGB Local GAAP Germany7. Assign Accounting Principle to Ledger GroupsUseIn this IMG activity, you assign the desired ledger group to your accountingprinciples.IMG Menu Financial Accounting(New) > Financial Accounting Global Settings (New) > Ledgers > Parallel Accounting > Assign Accounting Principle to Ledger GroupsAccounting Principles Target Ledger GroupHGB 0L © 2010-2012 Copy Rights of SAPTAC
  4. 4. 8. Assign Variants for Real-Time Integration to Company CodesUseIn this IMG activity, you assign the variants to one or more company codes in which you havecombined customizing settings for the real-time integration of Controlling with FinancialAccounting.If you assign no variant to a company code, no real-time integration is activated for thatcompany code.IMG Menu Financial Accounting(New) > Financial Accounting Global Settings (New) > Ledgers > Real-Time Integration of Controlling with Financial Accounting > Assign Variants for Real-Time Integration to Company Codes9. Define Foreign VAT Registration NumbersUseIn this activity, you define the VAT registration number which you received inanother EC member state for every company code which has its headquarter in anEC country and maintains business transactions with other EC member states.IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Global Parameters for Company Code > Tax > VAT Registration Numbers (VAT Reg. No.) > Define Foreign VAT Registration Numbers10. Define Document Number Ranges for Entry ViewUseOnly one document number interval can be defined for each document type in a companycode.The document number intervals in a company code must not overlap.In this activity you define the number ranges which are to be used for the document types.IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Number Ranges > Documents in Entry View > Define Document Number Ranges for Entry View © 2010-2012 Copy Rights of SAPTAC
  5. 5. 11. Define Document Number Ranges for General Ledger ViewUseOnly one document number interval can be defined for each document type in a companycode.The document number intervals in a company code must not overlap.In this activity you define the number ranges which are to be used for the document types.IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Number Ranges > Documents in General Ledger View > Define Document Number Ranges for General Ledger View12. Define Document Types for Entry ViewUseIn this IMG activity, you have to define for your leading ledger the document typesfor the documents. You do this in the entry view and assign at the same time anumber range interval to the document types.IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Types > Define Document Types for Entry View13. Change Message Control for Document ProcessingUseIn this activity, you can configure the appearance of system messages according torequirements.IMG Menu Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Default Values > Change Message Control for Document ProcessingWork Area Message Online Batch InputF5 671 W WF2 145 I IF2 144 I I14. Classify Document Types for Document SplittingUseEvery business transaction that is entered is analyzed during the documentsplitting process. In this process, the system determines which splitting rule isapplied to the document. In order that the system can determine the splittingrule, you have to assign a business transaction variant to each document type.To ensure that a splitting rule is used appropriately, the relevant documents haveto meet certain requirements. These requirements relate in particular to certain © 2010-2012 Copy Rights of SAPTAC
  6. 6. item categories that either must or must not be available. This information isspecified for each business transaction variant and is checked against the currentdocument during posting. If the document does not meet these requirements, thesystem rejects the posting.IMG Menu Financial Accounting (NEW) > General Ledger Accounting (New) > Business Transactions > Document Splitting > Classify Document Types for Document SplittingDocument Type Transaction Type VariantDV 0200 0001KZ 0000 000115. Define Document Splitting Characteristics for General Ledger AccountingUseIn this step, you specify an input tax indicator per company code.Then the system uses this indicator when you post acquisitions that are not subject to tax.IMG Menu Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions > Document splitting > Define Document Splitting Characteristics for General Ledger AccountingField Zero Balance Partner Field MandatorySEGMENT Segment √ PSEGMENT √ Partner Segment16. Define Document Splitting Characteristics for ControllingUseIn this IMG activity, you specify which additional characteristics you intend to apply fordocument splitting.The additional characteristics are not relevant for General Ledger Accounting.Instead, they are relevant for other application components (such as subcomponents in CO)that use documents transferred from General Ledger Accounting.IMG Menu Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions > Document splitting > Define Document Splitting Characteristics for ControllingFieldAUFNR OrderKOSTL CostCenter © 2010-2012 Copy Rights of SAPTAC
  7. 7. 17. Activate Document SplittingUseIn this IMG activity, you have to activate document splitting. Thesplitting method used is the SAP standard one, which contains the splitting rulesfor the different business transactions. If this splitting method does not meet yourrequirements, you can first define and then select your own method in Customizingfor document splitting. You can do this choosing Extended Document Splitting >Assign Splitting method.The activation then applies for the entire client. You can explicitly excludeindividual company codes from document splitting. This means, however, that youare then no longer able to create any cross-company-code transactions containingcompany codes that have divergent settings for document splitting.IMG Menu Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions > Document splitting > Activate Document SplittingField name User action and valuesDocument Splitting √Inheritance √Standard √A/CAssgnmntConstant ZBP0118. Define Tolerance Groups for G/L AccountingUseWhen G/L accounts are cleared, tolerance groups are used to define limits whichdifferences are accepted and posted automatically to predefined accounts. Thegroups which are defined here are assigned in the G/L account master record.IMG Menu Financial Accounting(NEW) > General Ledger Accounting (NEW) > Business Transactions > Open Item Clearing > Clearing Differences > Define Tolerance Groups for G/L Accounting19. Define Posting Key for Incoming Invoices/Credit MemosUseWhen you enter incoming invoices and credit memos, the posting keys for the openitems and G/L account items are generated automatically by the system. Youcannot change these keys when entering invoices and credit memos. © 2010-2012 Copy Rights of SAPTAC
  8. 8. IMG Menu Financial Accounting (NEW) > Accounts Receivable/Accounts Payable > Business Transactions > Incoming Invoices/Credit Memos > Incoming Invoices/Credit Memo – Enjoy > Define Posting Key for Incoming Invoices/Credit MemosMake the following entries for transaction EGX (Vendor item with special G/Lindicator):Post. Key Debit Posting Key Credit29 3920. Set country-specific checkUseFor all countries, which maintain business relationships with your company, youhave to include rules for checking the following data.IMG Menu SAP Net Weaver > General Settings > Set Countries > Set country-specific checkCountry Bank Key Length of Checking rule Other Data Bank Key (VAT registration no.)FR 4 11 3 XUS 4 11 3 X21. Create Dummy Profit CenterUseThe dummy profit center receives postings concerning objects for which no profitcenter assignment exists. This ensures that your data will be complete in ProfitCenter Accounting.To create the master record for the dummy profit center use this specialtransaction. To change or display it, use the normal profit center maintenancefunctions.The name of the dummy profit center is displayed in the controlling area settingsfor Profit Center Accounting.Choose the function Extras > Set controlling area first to make sure that thecorrect controlling area is set.Transaction KE59CodeIMG Menu Financial Accounting (NEW) > General Ledger Accounting (NEW) > Master Data > Profit Center > Create Dummy Profit Center © 2010-2012 Copy Rights of SAPTAC

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