E Paper


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E Paper

  1. 2. The Focus
  2. 3. Analyzing General Needs of Clients like You 80% of Information You Need at Work is Available in Paper
  3. 4. How is this 80% Information accessed ? Through Document Quests ! Staff goes to Archive and locates Documents Copies of the Documents are taken Original is returned to Archive Copies are delivered at Desk
  4. 5. Unavoidable Bi-Products of Document Quests/Physical Archiving Every Employee spends 500 hours each year looking for Documents - Gartner Uncontrolled Multiple copies going around the Office You get the urgent Information you require after hours Highly skilled Employees doing Clerical Distribution jobs Documents getting damaged due to Frequent Handling Very high Probability of files getting misplaced in the Archive Very high Probability of files getting lost Decreased Productivity and efficiency Mounting costs of Physical Archiving High risks due to lack of Disaster Recovery Plans
  5. 6. The Solution :-
  6. 7. What can ePaper do ? <ul><li>Designed for ‘Litigation Imaging’ </li></ul><ul><ul><li>Images produced by ePaper together with an internally certified conversion process can be used as legal proof in litigation </li></ul></ul><ul><li>Creates ISO standard PDF/A compliant images </li></ul><ul><ul><li>Using standalone document scanners and scanners of multifunction copiers </li></ul></ul><ul><li>Includes: </li></ul><ul><ul><li>Production scanning, imaging, indexing, PDF/A conversion, hierarchical managed folders, image endorsement (digital signature), custom fields, reporting services and unlimited volumes </li></ul></ul><ul><ul><li>- All in one package ! </li></ul></ul>
  7. 8. The 3 stages for archiving <ul><li>Scanning </li></ul><ul><ul><li>Documents are scanned and pulled into ePaper </li></ul></ul><ul><ul><ul><li>ePaper automatically pulls the documents from the scanner </li></ul></ul></ul><ul><ul><ul><li>Documents can also be manually imported </li></ul></ul></ul><ul><li>Indexing </li></ul><ul><ul><li>The second and most important phase of the 3-stage process </li></ul></ul><ul><ul><li>Useful metadata is attached to the document </li></ul></ul><ul><li>Releasing </li></ul><ul><ul><li>Documents are released as PDF/A </li></ul></ul><ul><ul><li>Metadata defined at the scanning stage are attached to the document as PDF properties </li></ul></ul><ul><ul><li>The DM system database has been updated by ePaper to allow retrieval – optional </li></ul></ul>
  8. 9. We know ePaper delivers, what about the retrieval ? <ul><li>Within ePaper is a retrieval module that can be customized to match the indexing fields, allowing retrieval to happen within seconds </li></ul><ul><li>One of the key highlights of ePaper is the fact that it is 100% integratable with other retrieval applications </li></ul><ul><ul><li>ePaper ensures that the DM system has all the information on the released document </li></ul></ul><ul><ul><li>The DM system has nothing extra to do other than look at its database to retrieve the document to the user </li></ul></ul><ul><li>The use of ePaper brings cost savings and business benefits - cost effectively ! </li></ul>
  9. 10. <ul><li>ePaper Capture </li></ul><ul><li>ePaper QuickFind </li></ul><ul><li>ePaper WebFind </li></ul><ul><li>ePaper Admin </li></ul>Modules
  10. 11. ePaper Capture <ul><li>ePaper capture is the core capture application around which the entire solution is built. This advanced capture and image manipulation tool is designed as per the international standards. </li></ul><ul><li>Multiple ePaper Capture can deliver PDF/A files over the network into a common file system repository to build a centralized repository for the entire organization. </li></ul><ul><li>Functionalities </li></ul><ul><li>Batch Scanning </li></ul><ul><li>Barcode Split </li></ul><ul><li>Import Images </li></ul><ul><li>Twain Support </li></ul><ul><li>Black Page Dropout </li></ul><ul><li>Features </li></ul><ul><li>Value Added MetaData Attached to Image </li></ul><ul><li>Custom Indexing Fields </li></ul><ul><li>Delivers PDF/A </li></ul><ul><li>Automatically Managed Folder Hierarchical Structure </li></ul><ul><li>Delivery into DMS (Custom Integration) </li></ul><ul><li>Multiple Capture Stations with a common repository </li></ul><ul><li>Centralized management of users, templates, and drop downs. </li></ul>
  11. 12. ePaper QuickFind <ul><li>ePaper QuickFind is a desktop search, retrieval and view application that can integrate with the ePaper Capture to add search & retrieval functionality from your desktop. </li></ul><ul><li>This application may be installed on any number of desktop workstations in the network all looking at the same records repository created by one or more instances of ePaper Capture. </li></ul><ul><li>Features </li></ul><ul><ul><li>Desktop based </li></ul></ul><ul><ul><li>Quick Retrieval over the network. </li></ul></ul><ul><ul><li>Metadata search </li></ul></ul><ul><ul><li>Template & keyword search </li></ul></ul><ul><ul><li>Integrated image viwer. </li></ul></ul><ul><ul><li>Simple and lightweight </li></ul></ul>
  12. 13. ePaper WebFind <ul><li>ePaper WebFind provides a web based search and retrieval tool for the ePaper archive repository. </li></ul><ul><li>This application can be run from any workstation on the network to provide search and retrieval functionality to all the network users through the web browser. </li></ul><ul><li>Features </li></ul><ul><ul><li>Web enabled QuickFind </li></ul></ul><ul><ul><li>Access any time from any machine on the network. </li></ul></ul><ul><ul><li>Uses Ajax controls </li></ul></ul><ul><ul><li>View/save/print the archived records directly from the browser. </li></ul></ul>
  13. 14. ePaper Admin <ul><li>ePaper Admin is the centralized administration delivering, centralized management and administration to multiple instances of ePaper modules in the network. </li></ul><ul><li>ePaper Admin integrates user administration, template creation and drop-down management. </li></ul><ul><li>Features </li></ul><ul><ul><li>Centralized manager for the complete networked ePaper eRM solution </li></ul></ul><ul><ul><li>Easy template creator – Create and deploy templates centrally. </li></ul></ul><ul><ul><li>Drop down manager - Manage drop downs for all the templates centrally. </li></ul></ul><ul><ul><li>User manager – Add/edit/delete ePaper users </li></ul></ul><ul><ul><li>ACL manger – Manage template access rights of the users centrally. </li></ul></ul>
  14. 15. Versions <ul><li>ePaper Light – (For small offices with upto 10 users. ) </li></ul><ul><ul><li>Includes the following components : 1 - ePaper Capture, 5 - ePaper QuickFind, 2 - pre-defined templates, unlimited users, unlimited number of images, unlimited repository folders. </li></ul></ul><ul><li>ePaper PRO – (For medium sized offices with upto 25 users. ) </li></ul><ul><ul><li>Includes the following components : 2 - ePaper Capture, 15 - ePaper QuickFind, 1 - ePaper Admin, 1 ePaper WebFind, unlimited templates, unlimited users, unlimited number of images, unlimited repository folders. </li></ul></ul><ul><li>ePaper Enterprise - (For offices with more than 50 users. ) </li></ul><ul><ul><li>Includes the following components : 4 - ePaper Capture, 30 - ePaper QuickFind, 1 ePaper Admin, 1 - ePaper WebFind, unlimited templates, unlimited users, unlimited number of images, unlimited repository folders. </li></ul></ul>
  15. 16. Go Digital
  16. 17. THE END