Email Management

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One of the most used communication in today's worlds is Email, and performing all the management skill is one of the important things to look up

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Email Management

  1. 1. Agenda• HISTORY OF EMAIL– Evolution Internet Email Services– Trend• EMAIL MANAGEMENT– Inbox Zero– Organizing Your Mailbox– Email Etiquettes– Hoax Mail– Email Tools• DISCUSSION
  2. 2. Evolution of Internet Email Services
  3. 3. TrendUnix Mail Command Desktop Mail ClientsWeb based Mail Clients Mobile based Mail Clients
  4. 4. Funny but True…
  5. 5. Email Management (The Do’s & Donts )
  6. 6. 01 – InboxPRIORITIZE mailsDELETE unwanted mailsDESIGNATE mails to folderRESPOND important mailsTO-DO categorize your mails
  7. 7. Organizing Mailbox FoldersDIVIDE you mailbox folder to major sectionORGANIZATION– [PROJECT]– [BUSINESS]– [PERSON-PM]PERSONAL– [FINANCE]– [FRIENDS]– [FORWARDS]Note : The idea is to emphasis on designate mails to folders/labels for quick referenceand access in future. The division of folders can be solely customizes as needed
  8. 8. Email Etiquette1. Don’t send business mail with EMOTIONS . For e.g. never address DEAR, YOURS…2. Be straight to point and short3. Use proper sentence cases, e.g. if you type all your body in CAPS, it means youare shouting4. Review : Re-read the mail, check for punctuation and spell check5. Do not have huge size attachments6. Do not be Irony and sarcastic in mails7. Respond with Thank note8. Use Signatures
  9. 9. Hit Unsubscribe Button ( Mail/Forums)
  10. 10. Email Tools (Outlook)• Create RulesCont. -->
  11. 11. Use Reference and FlagsCont. -->
  12. 12. Use Quick StepsCont. -->
  13. 13. Email ArchivingAuto Archiving option in Outlook
  14. 14. Hoax Mail/Forward : Don’t
  15. 15. Date NightDate night is all about loving and improving relationship with your MAILBOX. It is allabout giving a dedicated time once in a week to organize your mail better .
  16. 16. Discussions & Question

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