Plan your time
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Slides to accompany a bite-size training session on planning your time to make best use of what you have available. Full training materials including Session Leaders Notes, Delegate Workbook and any ...

Slides to accompany a bite-size training session on planning your time to make best use of what you have available. Full training materials including Session Leaders Notes, Delegate Workbook and any Activity handouts can be purchased licence-free from http://www.power-hour.co.uk/trainingmaterialsshop. Prices start from £30 + VAT

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Plan your time Presentation Transcript

  • 1. Plan Your Time Plan your Time
  • 2. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 By the end of the Power Hour you will be able to: • Recognise the main reasons that you struggle to manage your time • Clarify the main purpose of your job, and identify the tasks that matter the most • Use a selection of models and practical ideas to plan and prioritise your time in order to maximise your effectiveness
  • 3. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 Focus • People with energy but little focus are well- intentioned, hardworking people who confuse ‘doing’ with ‘achieving’. • People with little focus rarely plan or reflect so are in a constant state of fire-fighting, or ‘running to stand still’. • Before you leap into action, or say ‘yes’ to a request, take a moment to think. WHY are you going to do this? What benefit will it bring?
  • 4. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 Procrastination The sources of procrastination are many, but can be summed up under three headings: • Lack of clarity about what is expected • Lack of confidence in your ability to complete the task • Lack of commitment (enthusiasm) for the task in hand
  • 5. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 The Pareto Principle (80/20 Rule)
  • 6. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 Taking Control: The Eisenhower Grid
  • 7. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 Using the Eisenhower Grid
  • 8. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 Three Tests for Tasks •Am I doing it out of habit or because I like doing it? •Is it still necessary? •Will it help me to achieve my outcomes? Test of NECESSITY •Is this something I should do? •Should someone else do it? •Am I depriving someone else of a development opportunity? Test of APPROPRIATENESS •Am I correcting something that should have been done properly? •Do I, or any of my team, need to do this task? •Am I doing it this way because it has always been done this way? Test of EFFICIENCY
  • 9. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 Get Tough with Time Stealers Time Stealers The telephone e-mails Physical interruptions Meetings Poor communication Re-work Delayed decisions Not being able to say 'No'
  • 10. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 Make it Work at Work What are you going to DO as a result of this Power Hour Session?
  • 11. Plan Your Time Http://www.power-hour.co.uk – Bite Size Training Materials 2013 These slides have been produced as an optional resource to support a Bite-Size Training session on this subject. A full set of materials, including detailed Session Leader’s Guide, Delegate Workbook and supporting activities can be purchased from our Training Shop Our Training materials are licence-free, but are for use by the purchaser only. They CANNOT be passed or sold on.