A slide show to explain the features of Google drive and to teach how to put it into practical use.

1. 1
Almost all about Google Drive

2. 2
Almost all about Google Drive
Dr V N Krishnachandran
Department of Computer Applications
Vidya Academy of Science & Technology
Thrissur – 680501
(November 2013)

3. 3
Outline
1. Preliminaries >
2. How to access My Drive >
3. How to upload files >
4. File operations >
5. Installation of Google Drive folder >
6. Storage space >
7. Sharing >
8. Google Drive on mobile devices >
9. Google Drive in Linux >
10.Uninstall Google Drive >

4. 4
§ 1
Preliminaries
Outline

5. Cloud Storage
5
§ 1. Preliminaries Outline

6. • Google Drive launched in April 2012.
• A replacement for Google Docs
• Has all features of Google Docs
• More storage
6
§ 1. Preliminaries Outline

7. Two components
My Drive in web
Google Drive folder in PC
7
§ 1. Preliminaries Outline

8. My Drive in web
• In the web, in the cloud
• Maintained by Google
• Stored in Google servers
8
§ 1. Preliminaries Outline

9. Google Drive folder
• In our desktop PC
• Maintained by us
9
§ 1. Preliminaries Outline

10. § 2
How to access My Drive
10
Outline

11. My Drive
• Automatically created
• Created when Gmail account is created
• Accessible after login via Gmail account
11
§ 2. How to access My Drive Outline

12. To access My Drive
Require only a Google account
12
§ 2. How to access My Drive Outline

13. Step 1: Sign in to the Gmail account
13
§ 2. How to access My Drive Outline

14. 14
§ 2. How to access My Drive
Step 2: Press the Google Apps button
Outline

15. 15
§ 2. How to access My Drive
Step 2: Press the Drive icon
Outline

16. My Drive window opens
(see next slide)
16
§ 2. How to access My Drive Outline

17. My Drive opened: Ready to go
17
§ 2. How to access My Drive Outline

18. To access My Drive
Require only a Google account
18
§ 2. How to access My Drive Outline

19. Open the site:
https://drive.google.com/
View the login page
(next slide)
19
§ 2. How to access My Drive Outline

20. Sign in using Gmail username and password
20
§ 2. How to access My Drive Outline

21. My Drive opened: Ready to go
21
§ 2. How to access My Drive Outline

22. 22
§ 3
How to upload files
Outline

23. Click the red Upload icon in the left column
23
§ 3. How to upload files Outline

24. Click the Files button
Double click the file to be uploaded
24
§ 3. How to upload files Outline

25. 25
§ 3. How to upload files Outline

26. Uploading window
26
§ 3. How to upload files Outline

27. Upload complete window
27
§ 3. How to upload files Outline

28. View the uploaded file in the screen
28
§ 3. How to upload files Outline

29. 29
§ 4
File operations
Outline

30. Check file name, five icons appear
(see next six slides to see use of these icons) 30
§ 4. File operations Outline

31. 31
§ 4. File operations Outline

32. 32
§ 4. File operations Outline

33. 33
§ 4. File operations Outline

34. 34
§ 4. File operations Outline

35. 35
§ 4. File operations Outline

36. 36
§ 4. File operations Outline

37. 37
§ 5
Installation of
Google Drive Folder
Outline

38. Download and run
googledrivesync.exe
googledrivesync.exe can be
obtained from My Drive window
(see next two slides)
38
§ 5. Installation of Google Drive folder Outline

39. 39
§ 5. Installation of Google Drive folder Outline

40. 40
§ 5. Installation of Google Drive folder Outline

41. 1. Click
2. Download googledrivesync.exe and run it to
install and start Google Drive on your PC
3. Enter your Google Account username and
password in the window that opens. This will be the
account associated with Google Drive for your PC.
4. Complete the installation package instructions
41
§ 5. Installation of Google Drive folder
Procedure
Outline

42. The process creates a folder
named Google Drive in your PC
42
§ 5. Installation of Google Drive folder Outline

43. Launch Google Drive for your PC from the Start
menu. Google Drive folder opens.
43
§ 5. Installation of Google Drive folder Outline

44. 44
Drag files and folders into your
Google Drive folder
to begin syncing items to My Drive
§ 5. Installation of Google Drive folder Outline

45. Google Drive folder works like
any other folder in our PC
The difference is this: when we add a file to it,
the file is automatically uploaded to My Drive.
Every time we rename, remove,
or move a file to this folder, the changes
will be instantly reflected in My Drive.
We can store files and have access to them
from any device that has internet access.
45
§ 5. Installation of Google Drive folder Outline

46. 46
§ 6
Storage
Outline

47. Your storage limit
You have 15 GB of free storage
to share between
Google Drive, Gmail, and Google+ Photos.
47
§ 6. Storage Outline

48. Your storage use is based on which of the
following items you’ve stored in these
three products
Gmail: All the messages and attachments in your mail,
including those in Spam and Trash.
Drive: Files you’ve stored in Drive, like PDFs, images, and
videos. Anything you’ve made with Docs, Sheets, and
Slides won’t count towards your storage limit.
Google+ Photos: Only photos over 2048 x 2048 pixels
and videos longer than 15 minutes count towards your
storage limit.
48
§ 6. Storage Outline

49. Google Apps offers up to
30GB of storage per user
49
§ 6. Storage Outline

50. Vidya Academy of Science & Technology
is using Google Apps for education
for providing email accounts.
50
§ 6. Storage Outline

51. If we access Google Drive via the username
*******@vidyaacademy.ac.in
we can use 30GB storage space free of charge.
51
§ 6. Storage Outline

52. 52
§ 7
Sharing
Outline

53. 53
§ 7. Sharing Outline

54. Click on the Share icon
(see next slide)
54
§ 7. Sharing Outline

55. To set visibility options, click Change
(see next slide) 55
§ 7. Sharing Outline

56. 56
§ 7. Sharing
Sharing Settings
Outline

57. Private
Best setting for personal documents.
Good option if we want to collaborate
with a small group of people.
57
§ 7. Sharing Outline

58. Anyone with the link
Like an unlisted phone number. Another person can
only view it if they have the exact URL of the
document, file or folder. 58
§ 7. Sharing Outline

59. Public on the web
Public documents and files
can show up in search results,
and anyone who finds the web address of the
document can access it.
59
§ 7. Sharing Outline

60. Owners, editors, viewers
60
§ 7. Sharing Outline

61. If you create, sync, or upload a file,
you're the owner of that item.
Owners can:
• Edit Google documents, spreadsheets,
presentations
• Invite more editors, commenters, and viewers
• Delete files and folders
• Remove access for any collaborator
• Transfer ownership to another person
• Add and remove something from a folder
61
§ 7. Sharing Outline

62. Editors can:
• Edit Google docs, sheets, slides
• Invite or remove other collaborators, if the owner
has given this permission
• View the list of other collaborators
• Make a copy of something to save in Google Drive
• Add and remove items from a folder
• Can not permanently delete a file or folder!
62
§ 7. Sharing Outline

63. Viewers can:
• View files and folders
• Download or sync something to another device
• Make a copy of something to save in Google Drive
• Viewers can’t permanently delete a file or folder
63
§ 7. Sharing Outline

64. 64
§ 8
Google Drive on
mobile devices
Outline

65. Google Drive on mobile devices
65
§ 8. Google Drive on mobile devices Outline

66. 66
§ 8. Google Drive on mobile devices Outline

67. Install the Google Drive app for Android
To access Google Drive (My Drive) from your Android
device, download the Drive app in Google Play.
For phones, you need Android version 2.1 or higher.
For tablets, you need Android version 3.0 or higher.
67
§ 8. Google Drive on mobile devices Outline

68. What you can do : Access, upload, share
• Use the Google Drive Android app to access your
photos, documents, videos and other files stored
on your Google Drive
• Upload files to Google Drive directly from your
Android device
• Share any file with your contacts
• Access files others have shared with you on
Google Drive
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§ 8. Google Drive on mobile devices Outline

69. 69
§ 8. Google Drive on mobile devices Outline

70. What you can do : Access offline
• Make any file available offline so you can view
them even when you don't have an Internet
connection
• Manage files on the go
70
§ 8. Google Drive on mobile devices Outline

71. What you can do : Create, edit
• Create and edit Google documents with support
for tables, comments and rich text formatting
• Create and edit Google spreadsheets with
support for text formatting, multiple sheets and
sorting
• Edits to your Google documents and
spreadsheets appear to collaborators in seconds
71
§ 8. Google Drive on mobile devices Outline

72. 72
§ 8. Google Drive on mobile devices Outline

73. What you can do : View, print
• View Google presentations with full animations
and speaker notes
• View your PDFs, Office documents and more
• Print files stored in Google Drive on the go using
Google Cloud Print
73
§ 8. Google Drive on mobile devices Outline

74. 74
§ 9
Google Drive on Linux
Outline

75. 75
No Google Drive for Linux
§ 9. Google Drive on Linux Outline

76. 76
§ 9. Google Drive on Linux Outline

77. 77
§ 10
Uninstall Google Drive
Outline

78. 78
• This process disables syncing, but leaves your Google
Drive folder on your computer until you remove it.
• After you've uninstalled Google Drive you may delete
your Google Drive folder and its contents without
deleting anything in your Google Drive on the web.
Outline§ 10. Uninstall Google Drive

79. 79
Click the Google Drive icon in your system tray.
Outline§ 10. Uninstall Google Drive

80. 80
Select Preferences from the menu.
Outline§ 10. Uninstall Google Drive

81. 81
Choose Disconnect account.
Outline§ 10. Uninstall Google Drive

82. 82
Outline§ 10. Uninstall Google Drive

83. 83
Go to Start menu, select Control Panel.
Select Programs,
followed by Programs and Features.
Select Google Drive, click Uninstall.
Outline§ 10. Uninstall Google Drive

84. 84
Outline
Disconnect your computer from Drive
If you'd like to stop Drive from syncing to a
computer, you can disconnect your computer from
Drive. This might be desirable if, for example, your
computer is stolen (see next slide).
§ 10. Uninstall Google Drive

85. 85
Sign in with the account you use with Google Drive.
Go to your account's "Authorized Access" page.
Under the heading "Connected Sites, Apps, and
Services," look for "Google Drive," and then click the
Revoke Access button next to it.
Once you've clicked the "Revoke Access" button,
Drive will stop syncing with all of your devices. To
restart syncing on any of your computers, sign in to
Drive on those computers.
Outline§ 10. Uninstall Google Drive

86. 86
Thanks